MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS ON MONDAY 27th NOVEMBER 2006 – 7.30 PM 1. CHAIRPERSON OPENED MEETING AT: 7.35 pm Attendance: Mr. D. Thalbourne (Chairperson), Mr. P. Couzner, Mr. F. DiMella, Mr. J. Marafiote, Mr. W. Moyle, Mr. K. Pridham, Mr. R. Seedsman (General Secretary), Mrs. C. Myers (Assistant Secretary). 2. APOLOGIES: Nil 3. MINUTES OF PREVIOUS MEETING: Moved/Seconded/Carried 4. BUSINESS ARISING FROM PREVIOUS MEETING: Nil Moved/Seconded/Carried 5. TREASURER’S MONTHLY REPORT: The Treasurer presented his Report for the period 1st December 2005 through to the 27th November 2006. The Report indicates a Profit will be recorded for the 2006 Season, and all relevant Financial Statements, Invoices etc., will be collated for Auditing in readiness for the 2007 A.G.M. 6. CORRESPONDENCE IN: 1. Minutes from the Promotional Sub-Committee Meeting – 31st October 2006. Points of Interest Ø Cost of hiring Plasma Screen for Animal Expo. Ø Investigation continuing into Pigeon Display Pens. Ø Promotional Racing Pigeon DVDs have been purchased by the Association. Ø Suggestion of an Eight (8) Ball Competition at S.A.H.P.A. Inc. Headquarters during the Off Season. Ø Sub-Committee request permission from the Management Committee for a Mini-Budget. 2. Letter from the Southern Vales Club – requesting that the Management Committee enforce smaller splinter Clubs to Hamper and Process Clocks at S.A.H.P.A. Headquarters or a designated Group Centre. Action: The Management Committee will address this situation when Groups are formed in the 2007 Season. 3. Letter from the North Suburban Inv Homing Pigeon Club – requesting that the Management Committee abolish the 2006 S.A.H.P.A. Inc. Aggregate Points in relation to the decision to abolish the last two (2) Races on the Program. Action: The Management Committees’ decision to abolish the last two (2) Races on the program was made Holy & Solely in respect to the Welfare of the Birds under the present Drought Conditions and therefore the S.A.H.P.A. Inc. Aggregate Points will stand. 4. Convoyers Report – Moulamein Open. 5. Email for the Para Club - Requesting that all Bird Qualification Rules to be scrapped. Action: The Management Committee have decided to Abolish all Bird Qualification Rules for the 2007 Racing Season. 6. Email from Mr D Walker – Adelaide Hills Club – Volunteering his Assistance in formulating the 2006 Year Book. Action: The Management Committee Thank Mr. D. Walker for his Assistance, and would like to hear from other Members who can assist with this Task. 7. Letter from Directory of Australian Association – Confirmation of Contact details for the S.A.H.P.A. Inc. Action: Secretary to confirm That all details are correct. 8. Kym Jones Exhibitions & Events – Site Booking form for the 2007 Animal Expo. Action: The S.A.H.P.A. Inc. will once again apply for a Promotional Site at the 2007 Animal Expo. Secretary to complete Site Booking Arrangements. 9. Email & Application from Messrs G Hamilton & P Couzner – Applications for the Northern Electorate Representative on the S.A.H.P.A. Inc. Management Committee. Action: Applications have been acknowledged and will be presented to the Northern Electorate for consideration in due process as per the S.A.H.P.A. Inc. Constitution. 7. CORRESPONDENCE OUT: 1. Letter to Mr. G. Kakoschke – regarding his correspondence in relation to the 2006 Alice Springs Event. 2. Email to the Special Races Committee – in regards to their reasoning Behind the unsuccessful 2006 Alice Springs Event. 3. Letter to Ms Alex Hodges – in relation to the timing of the Long Races Releases with respect to the Weather. 4. Letter to Sthn Vales Inv. Racing Pigeon Club Inc. – enclosing a Copy of their Club’s recorded positions on the Main Unit for all Races in the 2006 Season. 5. Letter to Mr. J. Hofman – in respect to a number of issues regarding The Sport of Racing Pigeons. 6. Letter to Messrs W & B Myers – Thanking them for their kind Trophy Donation on behalf of the Late Mr. Brian Healy. 7. Letter & Cheque – To S.A.H.P.A. Inc. 2006 Winners. Moved/Carried – Correspondence In & Out - Confirmed 8. GENERAL BUSINESS: 1. 2007 RACE PROGRAM 26th May Carrieton 2nd June Carrieton 9th June Hawker 16th June Pinnaroo 23rd June Peake 30th June Hawker 7th July Ouyen 14th July Parachilna 21st July Ouyen 28th July Ouyen 4th August Lyndhurst Y.B.C. 4th August 8 Bird Moulamein Special 11th August Moulamein S.A.D. 11th August 8 Bird Lyndhurst Special 18th August The Twins 25th August Booroorban 1st September Coober Pedy 8th September Moulamein 15th September Marla 22nd September Temora 29th September Lyndhurst 6th October Coleambally 2. FORTHCOMING MANAGEMENT COMMITTEE ELECTION NORTHERN ELECTORATE Barossa Valley, Centrals, Elizabeth, Gawler River, Para & Smithfield Applications are now called for the Position on the Management Committee to Represent the Northern Electorate that will be vacated By Mr. P. Couzner. (Mr. P. Couzner is eligible to stand again) Nominations for Election to the Committee of Management shall be in Writing and Signed by the Nominee and two (2) other Members of the Said Electorate. Applications to be Marked – “Management Committee Vacancy” Addressed to: General Secretary 10 Baulderstone Road Gepps Cross SA 5094 No Later than Friday 15th December 2006 3. CLUB CONSTITUTIONS: Club Secretaries are reminded that any changes to Club Constitutions That are made between now and the start of the 2007 Season must be advised to the General Secretary in writing. 4. NOTICE OF MOTION CHANGES FOR 2007: Clubs wishing to make Submissions for rule and/or By-Law Changes Must do so by Close of Mail on 29th December 2006. Clubs are eligible – NOT GROUPS To Lodge notice of Motions, and any Such Notice, must be Accompanied by evidence of the Club Meeting held – Date, Time, Number of Members attending, must accompany the Advise of the Notice. No Notice will be accepted after 29th December 2006 The S.A.H.P.A. Inc. Management Committee, are currently working on their submissions for Rule and/or By-Law Changes for the 2007 Annual General Meeting. 5. THE CHAIRPERSON & VICE-CHAIRPERSON VACANCIES: The General Secretary is now calling for Applications from Interested Persons for the Positions of Association Chairperson and Vice- Chairperson. These Positions will be voted on by the S.A.H.P.A. Inc. Membership. Applications close on Friday 29th December 2006 All Applicants must be Financial Members of the S.A.H.P.A. Inc. Applications to be addressed to: The General Secretary 10 Baulderstone Road Gepps Cross SA 5094 6. S.A.H.P.A. Inc. OFFICE BEARER POSITIONS: In Accordance with S.A.H.P.A. Inc. Rules Nominations are now called for the Following Positions: General Secretary, Assistant Secretary, Treasurer & Ring Secretary. Nominations must be in the Hands of the General Secretary By Friday 12th January 2007 – All Applicants must be Financial Members of the S.A.H.P.A. Inc. A List of General Secretary’s Duties is available by phoning 8262.3856. All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date. Applications to be addressed to: The General Secretary 10 Baulderstone Road Gepps Cross SA 5094 7. POSTITIONS WITH THE S.A.H.P.A. Inc: Applications are now called for the Following Positions: Race Adjudicator S.A.H.P.A. Convoyer Release Officer (Panel 3) Transport Loading Stewards (2) Unit Cleaners (2) Clock Chairperson Website Manager Computer Systems Administrator Publicity Officer Training/Tossing Unit Driver All the above Honorariums will be discussed at a Later Date Applications close Friday 9th February 2007 Applications to be addressed to: The General Secretary 10 Baulderstone Road Gepps Cross SA 5094 8. CAPITATION FEES: The 2007 Capitation Fee shall be $55.00 per Member. 9. 2006 ASSET REPLACEMENT FUND: The Management Committee have decided that $10.00 per Member will be transferred to the Asset Replacement Fund. 10. 2006 PRESENTATION EVENING: The Management Committee would like to thank Mrs Cheryl Myers For organizing the 2006 Presentation Evening, and to the Members Who attended the Evening. 11. Mr P Couzner presented the Minutes of the Northern Electorate Special Meeting held at the Para Clubrooms on the 8th November 2006. 12. Mr F DiMella raised the issue of increasing the price of Rings to accommodate Prize Money for Association Races. 13. Mr K Pridham raised the issue of a Voluntary Contribution (ie $50.00 - $100.00) per Member to establish a Pool of Prize Money for Contributors to Race for. The Management Committee would like to wish all Members & Families a Merry Xmas & a Happy New Year 9. MEETING CLOSED: 10.40 pm 10. DATE OF NEXT MEETING: Monday 18th Dec 2006 – 6.30 pm.