MINUTES OF THE S.A.H.P.A Inc. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS ON MONDAY 21ST NOVEMBER 2005 – 7.30 PM 1. CHAIRPERSON OPENED MEETING AT: 7.40 pm Attendance: Mr. D. Thalbourne (Chairperson) Mr. P. Couzner, Mr. F. DiMella, Mr. J. Marafiote, Mr. W. Moyle, Mr. K. Pridham, Mr. R. Seedsman (General Secretary). 2. APOLOGIES: C. Myers (Assistant Secretary) 3. MINUTES OF PREVIOUS MEETING: Moved/Seconded/Carried 4. BUSINESS ARISING FROM PREVIOUS MEETING: Nil Moved/Seconded/Carried 5. TREASURER’S MONTHLY REPORT: The Treasurer presented his Report for the Period 1st December 2004 through to the 31st October 2005. The Report indicates a Profit has been recorded for this Period in spite of increased Freight Charges (Fuel Surcharge Levy). Freight Charges have shown an increase of approximately $5,000.00, which have been off-set slightly by an increase in Nominations in comparison to 2004. Moved/Seconded/Carried 6. CORRESPONDENCE IN: 1. Minutes of the Special Races Committee Meetings – Held on 2nd August and 11th October 2005. Two (2) Releases on One Day The Management Committee thank the Special Races Committee for Their ongoing support to Association Members, but request that the S.R.C. reschedule their Races to allow for only two (2) Releases i.e. Main Release plus S.R.C. Race Release. 2. Convoyer’s Report – Coleambally. Action: Secretary to file. 3. Letter from S.A.H.P.A. Inc. Convoyer – Mr. R. Billing – Thanking The Management Committee, The General Secretary and his Wife, The Release Panel and Hampton Haulage for a Successful 2005 Racing Season. Mr. R. Billing has requested that a modification to the Main Unit be Made, with regards for a Sleeping Compartment and an All Weather Canopy or Annexe. Action: The Management Committee thank Mr Billing for his supportive comments, and will Investigate the Modification to the Main Unit as requested. 4. Letter from the Para Hills Community Inv. Homing Pigeon Club - Congratulating the Associations’ General Secretary and his Wife for the Manner in which they have conducted the Associations’ Affairs over the past four years, and wishing them all the Best for the Future. The General Secretary and his Wife acknowledge and appreciate the Thoughts of the Para Hills Club Members. 5. Letter from Mr. W. Moyle – Nominating for the Position of the Southern Electorate Representative on the S.A.H.P.A. Inc. Management Committee. 6. Letter from North East Invitation Pigeon Club – Requesting that The North Line Derby to be raced on the second (2nd) Lyndhurst instead of the first (1st) to allow young birds to gain more experience before competing at this distance. Action: The Management Committee have decided that the North Line Derby will remain as programmed. The Reason for the decision was to allow the Old Birds to be raced sooner after the Derby instead of having a five (5) week break, as would be the case if the Open Event was scheduled first. 7. Letter from the Royal Agricultural & Horticultural Society of S.A. Inc. – Thanking the S.A.H.P.A. Inc with respect to the 2005 Royal Show Sponsorship. 8. Letter from Gawler River Racing Pigeon Club – Advising that the Club has been formally dissolved. 9. E-mail from Mr. G. Watson - Minutes of Promotions Sub - Committee Meeting - Members of the Sub-Committee at present are: Mr. G. Watson, Mr. D. Thalbourne, Mr. E. Lenkic and Mr. M. Shepherdson. 10. Trophy Donation – Warrnambool Pigeon Club. 7. CORRESPONDENCE OUT: 1. Letter to Mr. T. Langsford – In response to his Proposal concerning the two (2) Longer Races on the 2006 Program. 2. Letter to Mr. I. Durrant – In response to his correspondence Regarding the 2006 Race Program. 3. Letter to Revenue SA – Requesting an exemption from Land Tax Assessment for the 2005/2006 Financial Year. Moved/Carried – Correspondence In & Out – Confirmed 4. Letter to Warrnambool Pigeon Club – Thanking them for their Trophy Donation for the 2006 Season. 8. GENERAL BUSINESS: 1. PIGEON POX VACCINATION - 2006 All Members please be aware – The Vaccination of Pigeons for the 2006 Season is Compulsory. 2. FORTHCOMING MANAGEMENT COMMITTEE ELECTION – SOUTHERN ELECTORATE: Glenelg, Happy Valley, Hyde Park, Millswood, Southern Districts, South Suburban & Southern Vales. Applications are now called for the Position on the Management Committee to Represent the Southern Electorate that will be vacated by Mr. W. Moyle. (Mr. W. Moyle is eligible to stand again) Nominations for Election to the Committee of Management shall be in Writing and Signed by the Nominee and two (2) other Members of the Said Electorate. Applications to be Marked – “Management Committee Vacancy” Addressed to: General Secretary 31 Meath Avenue Salisbury Downs SA 5108 No Later than Friday 16th December 2005 3. CLUB CONSTITUTIONS: Club Secretaries are reminded that any changes to Club Constitutions that are made between now and the start of the 2006 Season must be advised to the General Secretary in writing. 4. NOTICE OF MOTION CHANGES FOR 2006: Clubs wishing to make Submissions for rule and/or By-Law Changes must do so by Close of Mail on 30th December 2005. Clubs are eligible, NOT GROUPS. To Lodge Notice of Motions, and any Such Notice, must be accompanied by evidence of the Club Meeting held, Date, Time, Number of Members attending, must accompany the Advise of the Notice. No Notice will be accepted after 30th December 2005. The S.A.H.P.A. Inc. Management Committee, are currently working on their submissions for Rule and/or By-Law Changes for the 2006 Annual General Meeting. 5. THE CHAIRPERSON & VICE-CHAIRPERSON VACANCIES: The General Secretary is now calling for Applications from Interested Persons for the Positions of Association Chairperson and Vice-Chairperson. These Positions will be voted on by the S.A.H.P.A. Inc. Membership. Applications close on Friday 30th December 2005 All Applicants must be Financial Members of the S.A.H.P.A. Inc. Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs SA 5108 6. S.A.H.P.A. Inc. OFFICE BEARER POSITIONS: In Accordance with S.A.H.P.A. Inc. Rules Nominations are now called for the Following Positions: General Secretary, Assistant Secretary, Treasurer & Ring Secretary. Nominations must be in the Hands of the General Secretary by Friday 13th January 2006 – All Applicants must be Financial Members of the S.A.H.P.A. Inc. A List of General Secretary’s Duties is available by phoning 8258 2516. All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date. Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs SA 5108 7. POSITIONS WITH THE S.A.H.P.A. Inc: Applications are now called for the Following Positions: Race Adjudicator S.A.H.P.A. Convoyer Release Officer (Panel 3) Transport Loading Stewards (2) Unit Cleaners (2) Clock Chairperson Website Manager Computer Systems Administrator Publicity Officer Training/Tossing Unit Driver All the above Honorariums will be discussed at a Later Date. Applications close Friday 10th February 2006 Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs SA 5108 8. PRESENTATION DINNER: The Management Committee would like to express their Gratitude and Thanks to Mrs C Myers for organizing the 2005 Presentation Dinner. The Management Committee were very Happy with the Support of Members at this year’s Presentation Evening. 9. CAPITATION FEES: The Management Committee have decided to increase the 2006 Capitation Fees to $55.00 per Member. 10. 2005 ASSET REPLACEMENT FUND: The Management Committee have decided that the Asset Replacement Fund ($10.00 per Member) will be utilized to purchase new equipment. 11. CODE OF PRACTICE: After seeking Legal Advice in regards to the changes requested by the Animal Welfare Advisory Committee, the Modifications have been addressed and the S.A.H.P.A. Inc. Code of Practice has been handed to the Animal Welfare Advisory Committee for consideration. 12. COUNCIL DISPUTE: The Management Committee will investigate the circumstances regarding a dispute between the Salisbury Council and an Association Member in a quest to resolve relocating of the Member’s Birds to an alternative location. 13. 2006 – RACE PROGRAM: The Management Committee have decided to alter the 2006 Race Program Draft this alteration affects the Scheduled Races on the East Line. The Moulamein S.A.D. will be brought forward to the 2nd September replacing the Booroorban Open event that will now be flown on the 16th September. 2006. The Moulamein Open will now be on the 30th September & Coleambally will take place on the 7th October 2006 Revised 2006 Race Program 3rd June Carrieton 10th June Carrieton 17th June Hawker 24th June Hawker 1st July Hawker 8th July Pinnaroo 15th July Lyndhurst Y.B.C. 22nd July Pinnaroo 29th July Lyndhurst Open 5th August Ouyen 12th August Ouyen 19th August The Twins 26th August Ouyen 2nd September Moulamein S.A.D. 9th September Marla 16th September Booroorban 23rd September Coober Pedy 30th September Moulamein Open 7th October Coleambally 14th October Temora 9. The S.A.H.P.A. Inc. Management Committee would like to wish – ALL MEMBERS & THEIR FAMILIES – A MERRY XMAS AND A HAPPY NEW YEAR! 10. MEETING CLOSED: 10.10 pm. 11. DATE OF NEXT MEETING: Monday 12th December 2005 – 7.30 pm.