MINUTES OF THE S.A.H.P.A. INC. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. HEADQUARTERS ON MONDAY 18TH JULY 2005 – 7.30 PM. 1. Chairperson opened Meeting at: 7.35 pm Attendance: Mr. D. Thalbourne (Chairperson), Mr. P. Couzner, Mr. F. DiMella, Mr. J. Marafiote, Mr. W. Moyle, Mr. K. Pridham, Mr. R. Seedsman (General Secretary), Mrs C. Myers (Assistant Secretary) 2. Apologies: Nil 3. Minutes of Previous Meeting; Moved/Seconded/Carried 4. Business Arising from Previous Meeting: Further developments in regards to a North Suburban Member’s Clock. Mr K Pridham has investigated the situation further and reported his findings to the Management Committee. The Management Committee recommend that the North Suburban Club Committee address the situation as soon as possible in regards to its Member’s appeal, ensuring that the process of Natural Justice is applied. 5. Treasurer’s Monthly Report: The Treasurer presented his Report for the period 1st December 2004 through to the 14th July 2005. The Report indicates that at the present time a Profit has been recorded for this period, with the payment of Ring Refund Money to Clubs and freight expenses for the July Period, impacting on the overall Profit to the end of July. The Treasurer informed the Management Committee that the Bird Nominations for this period are down by 3,200 Birds in relation to the same period for the previous year – resulting in over $2,000 in lost revenue. 6. CORRESPONDENCE IN: 1. Email from Mrs. Anne Hutchins – expressing her disappointment that her request for Capitation Fee Refund has been rejected, and that she was not informed of the decision. Action: The General Secretary informed Mrs. Hutchins of the Decision on the 16th May 2005 via email, advising her that at the Management Committee Meetings held on the 2nd May 2004 and on the 11th April 2005 – all requests for Capitation Fee refunds had to be presented by the 30th April. 2. Convoyer’s Reports – Stirling North (2), Paruna (2), Carrieton & Paruna (3). 3. Letter from Campbelltown Club – Advising that Campbelltown & Payneham Clubs will be flying S.A.H.P.A. Races together as the Torrens Valley Combine. 4. S.A.H.P.A. Inc. Clock Register Forms received from – Elizabeth, Pt. Adelaide, Para, West Torrens, Millswood Central, Gawler River & South Suburban. 5. Hampering & Clock Reading Centre Forms – received from Central Districts, Elizabeth, Gawler River, Glenelg, Hyde Park, Millswood Central, North East, North Suburban, Para Hills, Pt Adelaide, Riverside, Salisbury, Smithfield, South Suburban, Southern Vales, Tea Tree Gully, Vitesse, West Torrens. 6. Email from Mr. T. Langsford – advising that he is the instigator of a Petition circulating at the moment, in favour of the abolition of the East Line and expressing his reasons why. Action: The Management Committee thank Mr Langsford for his Honesty and Reasons for this Petition, but will continue to fly the Lines of Flight as per Race By-law 30 of the S.A.H.P.A. Inc. Constitution. 7. Letter from the Office of Liquor and Gambling Commissioner – Enclosing a new Liquor Licence and plan of Licensed Area. Action: New Licence & Plan to be put in place at S.A.H.P.A. Headquarters, and General Secretary to acknowledge receipt of Licence & Plan. 8. Taplin Management Pty. Ltd. – Cheque for payment of half the cost Of the new Colour Bond Fence. 9. Email from the Glenelg Pigeon Club – Regarding the last two (2) Races on the Program, with Clocks to be processed at S.A.H.P.A. Headquarters, and that the Glenelg Pigeon Club Members strongly oppose to changing the Current Program. Action: Secretary to reply explaining the overall concept of this initiative, in the hope that the Glenelg Club will participate & that the Management Committee thank the Glenelg Club for expressing their reasons as to why the East Line should be retained. 10. Letter from a Member of the North Suburban Club – seeking the Management Committees’ help in regards to his appeal that he submitted to the Club two (2) weeks ago in regards to being disqualified for three (3) Races. Action: The North Suburban Club will be asked to address the situation as soon as possible. 6. CORRESPONDENCE OUT: 1. Letter to the Royal Agricultural & Horticultural Society of S.A. Inc. – enclosing a cheque to the value of $165.00 for Sponsorship of Trophies etc., at this years Royal Adelaide Show, also requesting two (2) Complimentary Royal Show Passes for the S.A.H.P.A. Inc. Volunteer Staff who attend to our Information Stand. 2. Email to Mr. J. Cock – Advising of the Management Committees’ that no Internationally Rung Birds will be allowed to compete in the two (2) Young Bird Championship Races in 2005 and that the Management Committee will be introducing a R.B.L. for consideration At the 2006 AGM, to prevent the further use of these rings. 3. Email to Mr. J. Cock – Advising that the Management Committee have approved his Application for the Position of Unit Loader for the 2005 Season. 4. Email to the South Australian Racing Pigeon Federation - Advising of the Management Committees’ decision in regards to their Correspondence relating to (R.B.L. 17) and (C.B.L. 4). 5. Tax Invoice to Taplin Management Pty. Ltd – regarding the payment of half the cost of the new Colour Bond fence as requested. Moved/Carried – Correspondence In & Out – Confirmed 7. MATTERS HELD OVER: 1. Mr. B. Mahomet: Mr B. Mahomet’s request to race the Two (2) Young Bird Championships only - using the Electronic Timing System has been Approved. 2. Presentation Evening: Mrs C Myers to investigate a suitable Venue for a Saturday Night Trophy Presentation Evening. The Management Committee would encourage People to attend this important Event within our Sport. 3. Mr. T. Fawcett The Management Committee thank Mr Fawcett for his ideas in regards to retaining and attracting Pigeon Fanciers. Mr Fawcett expressed his views in regards to: · S.A.H.P.A. Aggregate Points to count for all Races on the program. · Introduction of Bird Register and Pre-paid Fees to cover cost of Running the Association. · Increasing Ring Money to be used as Prize Money. · Increased Advertising of the Sport. While there is Merit in some of Mr Fawcett’s ideas, the Management Committee have addressed some of these ideas in the past, and have received very little support from the Overall Membership. 4. Animal Welfare Advisory Committee Mr D Thalbourne advised the Management Committee of the outcome of the Meeting that he attended with the A.W.A.C., and presented a copy of the S.A.H.P.A. Inc. Code of Practice that has been modified by A.W.A.C. Each Member of the Management Committee has been provided with a copy for their consideration. This matter will be addressed at the next Management Committee Meeting. 8. GENERAL BUSINESS: 1. 2004 Life Ring Money Refund: Ring Money for this Season has been calculated on the number of Rings purchased by Members of Individual Clubs. Clubs will be reimbursed $0.15c per Ring, in the form of a Cheque just Prior to the Lyndhurst Y.B.C. All Rings purchased by Members will be accredited to the Relevant Club that they were a Member of at the time of Purchase. All Ring Refund Money should be allocated to Prize Money. 2. Random Drug Tests: Random Drug Tests will be carried out once again in the 2005 Season, with the pre-announcement to be made on Clock Setting Nights in regards to whose Member/s Birds will be tested in accordance as to their Allocated Position within the first (1st) thirty (30) Place Getters for Association Races. 3. S.A.H.P.A. Aggregate Points Jacket: The Association will provide a Voucher for a Jacket to the value of $200.00 for this year’s Aggregate Points Winner. The Jacket will be presented to the 2005 Winner at the End of Season Presentation Evening. 4. Tossing of Bird/s – Association Races: The First (1st), Second (2nd) & Third (3rd) placed Bird of each Association Race MUST BE TOSSED WITHIN SEVEN (7) DAYS Of Homing from the Race. The Club Chairperson or Secretary shall Toss the Member/s Winning or Place-Getting Bird, and must verify in writing that the Bird was tossed. The Bird Verification Form is to be duly completed, signed accordingly, and returned to the General Secretary. 5. Junior Clocks: The Management Committee have endorsed the Clock Chairperson’s recommendation that All Members with Junior Clocks must have two (2) check prints on Clock Reading Night. (i.e.) Junior Clocks are to be Fired off Twice on Clock Reading Nights. 6. Clock Presentation – Clock Reading Night: Members are reminded that it is their own Responsibility to have their Clock presented at the appropriate time on Clock Reading Night if they require a reading. 7. 2005 Group Make-up - Hampering/Clock Reading Centres Clubs/Groups are reminded of Race By-law (23) Six Competing Members will constitute a Hampering Centre. If less than six (6) competing Members are present the Hampering of Birds shall be at the Sole Discretion of the General Secretary. Clubs may hamper together if not instructed otherwise by the Management Committee ü FAILURE TO ABIDE BY THIS RULE WILL RESULT IN DISQUALIFICATION! Clubs/Groups are reminded of Clock By-law 8 (a) Where the number of competing Member’s clocks presented to be read is less than six (6), the firing, opening, reading and checking of such clocks, shall be at the sole discretion of the S.A.H.P.A. Inc. Clock Chairperson. ü FAILURE TO ABIDE BY THIS RULE WILL RESULT IN DISQUALIFICATION! The Management Committee recommend that Clubs/Groups at risk of not having enough Members to Hamper or Read Clocks as the Season progresses should consider making arrangements with alternative Clubs before the S.A.H.P.A. Inc. Races begin. DO NOT WAIT UNTIL THIS SITUATION OCCURS TO FIND A CLUB WILLING TO ACCOMMODATE YOUR REQUEST! 8. Firing-off Procedure All Clubs/Groups are requested to appoint a designated Person to oversee the Firing-off of Clocks by the Telstra Time Message – 1194. Firing-off of Clocks on Hamper Night at 8.00 pm – with additional Check Print Fire-off thirty (30) seconds later. The S.A.H.P.A. Inc. Clock Chairperson Mr. K. Pridham will be ringing Clubs/Groups on a Random Basis to initiate a Fire-off on Clock Reading Nights. 9. Amended 2005 Race Program 23.7.05 Parachilna Thursday Night Hampering 30.7.05 Ouyen (1) “ 6.8.05 Lyndhurst YBC “ 13.8.05 Ouyen (2) “ 20.8.05 Lyndhurst Open “ 27.8.05 Moulamein SAD “ 3.9.05 The Twins “ 10.9.05 Moulamein Open “ 17.9.05 Coober Pedy “ 24.9.05 Hay Open (1) “ 1.10.05 Marla “ 8.10.05 Hay Open (2) “ 15.10.05 Coleambally “ 9. MEETING CLOSED: 10.30 pm 10. DATE OF NEXT MEETING: Monday 15th August 2005 – 7.30 pm