MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS ON TUESDAY 14TH JUNE 2005 – 7.30 PM 1. CHAIRPERSON OPENED MEETING AT: 7.35 pm Attendance: Mr. D. Thalbourne (Chairperson), Mr. P. Couzner, Mr. F. DiMella, Mr. J. Marafiote, Mr. W. Moyle, Mr. K. Pridham, Mr. R. Seedsman (General Secretary), Mrs. C. Myers (Assistant Secretary). 2. APOLOGIES: Nil 3. MINUTES OF PREVIOUS MEETING: Moved/Seconded/Carried 4. BUSINESS ARISING FROM PREVIOUS MEETING: Nil Moved/Seconded/Carried 5. S.A.H.P.A. MEMBER’S CLOCK: Two (2) Representatives were invited from the North Suburban Homing Pigeon Club along with a Clock for the Management Committee to inspect and decide if the Clock should be classed as being illegal under S.A.H.P.A. Inc. Rules. The Management Committee acting on information received advised that the Clock would not be accepted in its present state, and that the Clock Spool (Race Rubber Receptacle) would require replacing. With new Information coming to light since the Meeting in regards to this Clock, the Management Committee will discuss the situation further at the Next Meeting. 6. TREASURER’S MONTHLY REPORT: The Treasurer presented his Report for the Period 1st December 2005 through to the 31st May 2005. The Report indicates that a Profit has been recorded for this Period, although Income is down as against the same period for this time Last Year. This has been off set somewhat with the reduction of expenses for the Period. Items that will have an impact on next month’s Profit include the payment of S.A.H.P.A. Inc. Insurance Premiums and the cost of Freight. The Treasurer explained that the Income from Bird Nominations for the first three (3) Races of 2005 is slightly down from estimations. 7. CORRESPONDENCE IN: 1. E-mail from Mr. T. Fawcett – Suggesting some positive New Ideas That he feels will retain and attract Fanciers in the Sport. Action: Carried Over – The Management Committee have decided to hold Item (1) of Correspondence In over for discussion at the Next Meeting. This will allow the Management Committee time to absorb all Relevant Points in regards to Mr. Fawcett’s suggestions. 2. E-mail from the South Australian Racing Pigeon Federation – With a request that if more than one (1) Member flies from the same Loft, a Block Plan and the appropriate fee for each Flyer be forwarded to the S.A.H.P.A. Action: The Management Committee have decided that to enforce this Rule (R.B.L. 17) would not be in the best interest of the Sport, especially under the circumstances where one or more People fly from the same Loft of which the Loft co-ordinates have already been recorded. The Management Committee will be looking at amending this Rule at the 2006 AGM. The S.A.R.P.F. also request that all Members must use their own personal clock and not be allowed to share with other Members. Action: The Management Committee have decided that C.B.L. 4 does not in any way refer that the Clock has to be the Personal Property of the Member. 3. E-mail from Smithfield Pigeon Club – Advising that they would like to remain a Hampering and Clocking Centre as in previous years for all Group Racing in 2005. Action: Smithfield Pigeon Club’s request will be addressed when the Make-up of Groups is considered. 4. Letter from Alexandra Invitation Homing Pigeon Club – advising That they would like to remain in the Strathalbyn Group for the 2005 Season. Action: Alexandra Invitation Homing Pigeon Club’s request will be addressed when the Make-up of Groups is considered. 5. Email from Mr. J. Cock – Application for the Position of Unit Loader of the Main Unit for the 2005 Season. Action: Mr J Cock’s application for the Position of Unit Loader for the 2005 Season has been approved. 6. Letter from the Salisbury Invitation Racing Pigeon Club – Advising that they would like to Fly all Group Races with the Para Hills Community Racing Pigeon Club and remain as the Salisbury Group for the 2005 Season. Action: Salisbury Invitation Racing Pigeon Club’s request will be addressed when the Make-up of Groups is considered. 7. Signed Safety Guideline Form – Received from Mr. R. Sims & Mr. J. Cock (Unit Loaders). Action: Secretary to file. 8. Email from Mr. J. Cock – Enquiring as to the Ruling in regards to the Racing of Internationally Rung Birds in S.A.H.P.A. Events. Action: The Management Committee have decided that any Bird that is rung with an International Ring will be ineligible to Compete in either of the two (2) Young Bird Championship Events for the 2005 Season. 9. Vaccination Form received from – Southern Districts Inv. Racing Pigeon Club. 10. Convoyers Report from – Stirling North (1) & Paruna (1) 11. Letter from WorkCover - WorkCover Levy Reconciliation Statement for S.A.H.P.A. Inc. for the 2005 Season. Action: Secretary to complete details for 2005-2006 WorkCover Levy. 12. Letter from Taplin Management Pty Ltd - Advising that the Owner of Premises alongside the Northern Extension would be happy to pay half the costs for the new colorbond fencing. Action: Secretary to forward Tax Invoice for half of the Cost of the Fence. 13. Letter from the Animal Welfare Advisory Committee (AWAC) – Inviting Representatives from the S.A.H.P.A. Inc. to discuss their intentions in regards to the S.A.H.P.A. Inc. Code of Practice becoming Mandatory. Action: The Management Committee have decided to seek Legal Advice before any Discussions take Place. 8. CORRESPONDENCE OUT: 1. Letter to the Special Races Committee – Advising that the S.R.C. Minutes for their Meeting held on the 19th April 2005 were tabled at the S.A.H.P.A. Inc. Management Committee Meeting on the 10th May 2005, and listing the outcomes of their requests. 2. E-mail to Mrs. A. Hutchins – Advising that her request for a Capitation refund has been rejected, as the request had been forwarded to the General Secretary after the Closing Date of 30th April. 3. Letter to Morgan Media – Informing them that their request for the S.A.H.P.A. Inc to Sponsor a Child for the 2005 Christmas Party has been rejected. 4. Letter to Riverside Pigeon Club – Enclosing a cheque to the value of $40.00, being refund of one of their Member’s Capitation Fee less a $10.00 Administration Fee. (The request was received before the 30th April). 5. Letter to V.I.P. Electrical – Advising that their quotation for Installation of Lights at S.A.H.P.A. headquarters was unsuccessful. 6. Letter to Mr. R. Sims – Advising that his Application for the position of Loading Steward for the 2005 Season has been approved, enclosing a Safety Guideline Form to be signed. 7. Letter to Mr. T. Madigan – Advising that the request to form the Daw Park Group will be discussed when the make-up of Groups is considered. 8. Letter to the Glenelg Invitation Racing Pigeon Club – Advising that the use of the S.A.H.P.A. Inc Secondary Unit will be monitored when being used for Future Races in respect of the Birds Welfare. Moved/Carried – Correspondence In & Out - Confirmed 9. GENERAL BUSINESS: 1. 2005 – Association Trophy Awards: The Association will continue to provide an Award or similar to the Winner of each Association Race this Season. The Ten (10) Association Race Winners will receive a Cheque for $100.00. It would Be appreciated if the Winner purchased a Trophy or similar award for Presentation at the end of the Season Function. 2. Insurance on Clocks: Members are advised that any Clock that is dropped by Member/s of any Club Clock Committee during S.A.H.P.A. Races is covered by Insurance. Members dropping their own Clocks are not covered by Insurance. 3. Price of SA 2005 Life Rings: The Management Committee have approved the cost of Life Rings for the 2006 Racing Season at $0.35c per Ring. There will be NO Ring Refund to Clubs – 2006 Season. Life Ring Club Draw: 1. Payneham 16. Hyde Park 2. Glenelg 17. Elizabeth 3. Central Districts 18. Southern Vales 4. Gawler River 19. Smithfield 5. Southern Districts 20 Millswood Central 6. Vitesse 21 Alexandra 7. Woodville 22. Pt. Adelaide North 8. Riverside 23. Barossa Valley 9. North East 24. North Suburban 10. Salisbury 25. South Suburban 11. Para Hills Community 26. Happy Valley 12. Campbelltown 27. Adelaide Hills 13. Strathalbyn 28. West Torrens 14. Tea Tree Gully 29. Para. 15. Pt. Adelaide South 4. Clock Chairperson’s Meeting: a. Meeting of Club Secretaries and Clock Chairpersons: Club Secretaries are to be advised that a Meeting of Club Secretaries with the S.A.H.P.A. clock Chairperson will be held on Monday 25th July 2004 – 7.30 pm. All Club Secretaries – Please Note: All Clubs are to be represented as the information to be handed down and discussed is important to all Flyers who wish to fly Association Races. Fines may be imposed for Non-Attendance with no reason offered or apology provided. b. Clock Register – ALL CLUBS: Clock Registers should be forwarded to the General Secretary NO LATER THAN – Monday 25th July 2005. Could each Club Clock Chairperson – Please check to ensure all Members are listed on each Clock Register. c. Fire-off – Association Races: The S.A.H.P.A. Clock Chairperson will be providing Information to Club Secretaries at the forthcoming Secretaries Meeting as to the Firing-off Format for 2005 Season. Electronic Timing System: 1. Serial Numbers of each Member’s Electronic Clock is required to Be in the hands of the General Secretary NO LATER THAN – Monday 25th July 2005 along with each Member’s Allocation List of Birds to be raced. Seal Number of Sensor/antenna at fixed Point of entry and a Photo of Fixture Point of Sensor/Antenna is also required by the above date. 5. Ring Transfers: All Ring Transfers should now be finalized - any outstanding Ring Transfers for 2005 Season will only be accepted with the approval of the General Secretary. A Fee of $5.00 per Transfer Card is applicable if approval is granted. Approval will only be granted under extenuating circumstances. 6. Reminder – Groups (Make-up) for 2005 Season: All Clubs are reminded to advise the General Secretary as to the Group of which they will be flying Association Races for the 2005 Season. This information is required so that the Management Committee can Issue the List of Hampering Centres and the List of Clock Reading Centres. Clubs wishing to use the S.A.H.P.A. Hall as a Hampering Centre, due to not being in a Hampering Centre must advise the General Secretary No Later than the 15th July 2005. 7. The Management Committee have decided that the Reading of Clocks For the last two (2) Races (Marla & Coleambally) on the Program will be processed at S.A.H.P.A. Inc. Headquarters. The Management Committee would like Members to embrace the chance to get together and enjoy each others Company while the Results are being processed. A Barbecue Tea will be supplied. 8. S.A.H.P.A. Electorates: A copy of the S.A.H.P.A. Inc. Electorates with the number of Members and Percentages per electorate will be posted to all Club Secretaries. The Management Committee have decided that S.A.H.P.A. Inc. Electorates for 2005 will remain as is, and a further review to take place in 2006. 9. 2005 Presentation Evening/Lunch: Carried over to Next Meeting. 10. Mr. B. Mahomet: A request received from Mr. B. Mahomet to fly the two (2) Young Bird Championship Races from his newly erected Loft, and to use the Electronic Timing System for these two (2) Races only. Mr. B. Mahomet will fly all other Races from his Original Loft, with the use of his original Clock and the Birds Carrying Race Rubbers. Action: Mr K Pridham to investigate all details of Mr. Mahomet’s request and report to the Management Committee at the next meeting. 10. MEETING CLOSED: 10.30 pm 11. DATE OF NEXT MEETING: Monday 18th July 2005 – 7.30 pm