MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS ON SUNDAY 19th DECEMBER 2004 – 4.30 PM. 1. CHAIRPERSON OPENED MEETING AT: 4.40 pm Attendance: Mr. D. Thalbourne (Chairperson) Mr. R. Chapman (Vice-Chairperson) Mr. J. Cock, Mr. P. Couzner, Mr. R. Fewings, Mr. W. Moyle, Mr. K. Pridham, Mrs. C. Myers (Assistant Secretary), Mr. R. Seedsman (General Secretary). 2. APOLOGIES: Nil 3. MINUTES OF PREVIOUS MEETING: Moved/Seconded/Carried 4. BUSINESS ARISING FROM PREVIOUS MEETING: Nil Moved/Seconded/Carried 5. TREASURER’S MONTHLY REPORT: The Treasurer notified the Management Committee that all relevant Financial Records for the 2004 Season are now in the hands of the Auditor. The Financial Position of the S.A.H.P.A. Inc. will be available to Members in advice of the Annual General Meeting to be held on Monday 21st February 2004. 6. CORRESPONDENCE IN: 1. Letter from Mr. C. Forbes – Application for the Forthcoming Position on the S.A.H.P.A. Inc. Management Committee to Represent The Eastern Electorate. Action: Secretary to list for Members of the Eastern Electorate to consider. Ballot Papers for the Eastern Electorate Representative to the Management Committee will be forwarded in the near future. 2. Letter from Mr. F. DiMella – Application for the Forthcoming Position on the S.A.H.P.A. Inc. Management Committee to Represent The Eastern Electorate. Action: Secretary to list for Members of the Eastern Electorate to consider. Ballot Papers for the Eastern Electorate Representative to the Management Committee will for forwarded in the near future. 3. Letter from Mr. J. Cock – Application for the Forthcoming Position On the S.A.H.P.A. Inc. Management Committee to Represent the Hills Electorate. Action: Secretary to list for Members of the Hills Electorate to consider. Ballot Papers for the Hills Electorate Representative to the Management Committee will be forwarded in the near future. 4. Letter from Mr. J. Marafiote – Application for the Forthcoming Position on the S.A.H.P.A. Inc. Management Committee to Represent the Hills Electorate. Action: Secretary to list for Members of the Hills Electorate to consider. Ballot Papers for the Hills Electorate Representative to the Management Committee will be forwarded in the near future. 5. Letter from Mr. K. Pridham – Application for the Forthcoming Position on the S.A.H.P.A. Inc. Management Committee to Represent the Western Electorate. Action. Mr. K. Pridham was the only Nominator for the Position on the Management Committee from the Western Electorate – therefore Mr. K. Pridham will be the Western Electorate Representative for the next three (3) years. 6. Letter from Mr. R. Billing – Application for the Forthcoming Position of S.A.H.P.A. Inc. Convoyer for the 2005 Season. Action: Secretary to file for when Applications are considered. 7. Block Plan received from Mr. J. Harper. Action: Secretary to file for processing in 2005. 8. Notice of Motion from the North Suburban Homing Pigeon Club Inc. – To select the S.A.H.P.A. Inc. Management Committee from the overall Membership, along with a Copy of the Club Minutes for the Meeting held on the 6th December 2004. Action: Secretary to list for Members consideration at the 2005 A.G.M. 9. Letter from Mr. D. Thalbourne - Application for the Forthcoming Position of S.A.H.P.A. Inc. Chairperson for the 2005 Season. Action: Secretary to list for Members consideration at the 2005 A.G.M. 7. CORRESPONDENCE OUT: 1. Invoice to Mr. J. Vanderlinden – Requesting Payment for Website Advertising for 2004-2005 2. Invoice to Mr. R. Hall – Requesting Payment for Website Advertising. Moved/Carried – Correspondence In & Out – Confirmed. 8. GENERAL BUSINESS: 1. ELECTRONIC CLOCKING INFORMATION NIGHT: On behalf of the Members who attended the Electronic Clocking Information Night on the 25th November 2004, the Management Committee would like to thank Mr John Cock for arranging the availability of Mr John Swan (Agent for the Benzine Electronic Clocking System) as Guest Speaker for the evening. A Special Thankyou to Mr. Russell Cock for his assistance. The Evening was very informative with many questions being asked and answered in relation to the Electronic Clocking System. 2. ELECTRONIC BAND SCANNING SYSTEM: The use of the Electronic Band Scanning System has been approved by the S.A.H.P.A. Inc. Management Committee for use in all Races conducted by the S.A.H.P.A. Inc. A Set of Rules and Conditions of Installation and use of the Electronic Band Scanning System is enclosed. 3. CLUB MEMBERSHIP FORMS 2005: Club Secretaries Please Note – Club Membership Forms will be forwarded in early January – 2005 Capitation Fees for the 2005 Season have remained at $50.00 per Member. 4. REMINDER – S.A.H.P.A. OFFICE BEARER POSITIONS: In Accordance with S.A.H.P.A. Inc. Rules – Nominations are now called for the Following Positions. General Secretary, Assistant Secretary, Treasurer & Ring Secretary. Nominations must be in the Hands of the General Secretary by Friday 14th January 2005 – All Applicants must be Financial Members of the S.A.H.P.A. Inc. A List of General Secretary’s Duties is available by phoning 8258 2516. All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date. 5. REMINDER – POSITIONS WITH THE S.A.H.P.A. Inc: Applications are now called for the Following Positions: Race Adjudicator S.A.H.P.A. Convoyer Release Officer (Panel 3) Transport Loading Stewards (2) Unit Cleaners (2) Clock Chairperson Website Manager Computer Systems Administrator Publicity Officer Training/Tossing Unit Driver All the above Honorariums will be discussed at a Later Date. Applications close Friday 11th February 2005. Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs. SA 5108 6. NOTICE OF MOTIONS: A list of Management Committee & Club’s “Notice of Motion” for Members consideration will be forwarded to Members along with the advice of the 2005 A.G.M. 7. RETURNING OFFICER: The Management Committee have approved Mrs. C. Myers as the Returning Officer for the forthcoming Electoral Ballots. The Returning Officer’s Role is to obtain all Ballot Papers from the General Secretary and to count and record all votes cast by Members. 9. DATE OF NEXT MEETING: Sunday 23rd January 2005 10. MEETING CLOSED: 6.00 pm.