MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS ON SUNDAY 21st NOVEMBER 2004 – 2.00 PM. 1. CHAIRPERSON OPENED MEETING AT: 2.05 pm Attendance: Mr. D. Thalbourne (Chairperson) Mr. R. Chapman (Vice-Chairperson) Mr. J. Cock, Mr. P. Couzner, Mr. R. Fewings, Mr. W. Moyle, Mr. K. Pridham, Mr. R. Seedsman (General Secretary) 2. APOLOGIES: Mrs. C. Myers (Assistant Secretary). 3. MINUTES OF PREVIOUS MEETING: Moved/Seconded/Carried 4. BUSINESS ARISING FROM PREVIOUS MEETING: Nil Moved/Seconded/Carried 5. TREASURER’S MONTHLY REPORT: The Treasurer presented his Report for the Period 1st December 2003 through to 31st October 2004. The Report indicates an Operating Profit for this period. On reflection as to the Association recording a Profit for the entire Financial Year, this will be offset by November Expenses – especially in the light of outstanding Honorariums, Depreciation, 2005 Life Ring Provision etc. The Treasurer explained that once these factors have been taken into account along with any outstanding accounts that require payment, will determine the Final Result. Moved/Seconded/Carried 6. CORRESPONDENCE IN: 1. E-mail from Knox Bird Clinic – Advising that Pigeon Pox Vaccine is in plentiful supply. 2. E-mail from Mr. D. Leaders – Attaching a copy of an E-mail that Mr. Arthur Arnold has forwarded to the Queensland Government Department of Primary Industries, requesting that the Animal Welfare support the Welfare of Racing Pigeons by having the number of Falcons in the wild reduced to acceptable levels. Mr Arnold is seeking support from all Australian Pigeon Flyers. Action: Secretary to instigate a Petition for Signatures from S.A.H.P.A. Inc. Members. 3. Notice of Motion from the Southern Vales Inv. Racing Pigeon Club Inc. – Seeking Approval of the Electronic Timing System, attaching a set of Rules and Conditions along with a Copy of the Club Minutes for the Meeting held on the 29th October 2004. Action: Secretary to list for Members consideration at the 2005 A.G.M. 4. Letter from the Australian Hotels’ Association – Enclosing a copy Of the New Non-Smoking Laws. Action: Non-Smoking Laws to be displayed on S.A.H.P.A. Inc. Notice Board for Members’ interest. 5. Copy of the Financial Report from the Adelaide 10,000 for 2004. Action: Secretary to file. 6. Letter from Mr. J.P. Wilson – Enclosing a copy of the Advertisement in the Australian Pigeon Fancier, which outlines the Australian Racing Pigeons Foundation’s drive to raise $12,000, along with a $32,000 Contribution from the Federal Government to provide a Full Time Researcher from the N.S.W. University to Investigate the concerns Associated with Racing Pigeons now and into the future. Action: Secretary to Distribute to Club Secretaries for Members interest. 7. Letter from Community TV (C31) – Offering an 8 Minute Segment for $75.00 to Promote Pigeon Racing. Action: The Management Committee feel that with the difficulties of Reception regarding this Station, and in the light of the Cost, the C31 offer will be declined. 7. CORRESPONDENCE OUT: 1. Letters to Mr. B. Moores, Mr. P. Pollard, Mr. G. Hurrell – Advising that there will be a Trophy available for Presentation for Their relevant Win at the S.A.H.P.A. Inc Trophy Presentation Dinner. 2. Letter to Mr. A. Muirhead – Advising that his Club’s Correspondence could not be tabled as it requires signing off by a Designated Club Official. 3. Letter of Appreciation – To Mr. Jim Bell of the Temora Pigeon Club in regards to the Assistance of the Club Members given to our Driver & Convoyer in respect to the S.A.H.P.A Incs’ Temora Event. 4. Letters to all Club Secretaries – Advising of the Electronic Timing System Information Evening on Wednesday 24th November 2004. Moved/Carried – Correspondence In & Out – Confirmed. 8. GENERAL BUSINESS: 1. MANAGEMENT COMMITTEE POSITIONS (Reminder) Applications are now called for the Position on the Management Committee to Represent the: Eastern, Hills & Western Electorates, That will be vacated by Mr R Fewings, Mr J Cock & Mr K Pridham. (Mr R Fewings, Mr J Cock & Mr K Pridham are eligible to stand again). Nominations for Election to the Committee of Management shall be in Writing and Signed by the Nominee and two (2) other Members of the said Electorate. The Eastern Electorate Clubs are: North Suburban, Para Hills, Payneham, Salisbury, Vitesse. The Hills Electorate Clubs are: Adelaide Hills, Alexandra, Campbelltown, North East, Strathalbyn, Tea Tree Gully. The Western Electorate Clubs are: Port Adelaide North, Port Adelaide South, Riverside, West Torrens, Woodville. Applications to be Marked - “Management Committee Vacancy” Addressed to: General Secretary 31 Meath Avenue Salisbury Downs SA 5108 No Later than Friday 17th December 2004. 2. CLUB CONSTITUTIONS: Club Secretaries are reminded that any changes to Club Constitutions that are made between now and the start of the 2005 Season must be advised to the General Secretary in writing. 3. NOTICE OF MOTION CHANGES FOR 2005: Clubs wishing to make Submissions for rule and/or By-Law changes, must do so by Close of Mail on 31st December 2004. Clubs are only Eligible, not Groups. To Lodge Notice of Motions, and any Such Notice, must be accompanied by evidence of the Club Meeting held, Date, Time, Number of Members attending, must accompany the Advise of the Notice. No Notice will be accepted after 31st December 2004. The S.A.H.P.A. Inc. Management Committee, are currently working on their submissions for Rule and/or By-Law Changes for the 2005 Annual General Meeting. 4. THE CHAIRPERSON & VICE-CHAIRPERSON VACANCIES: The General Secretary is now calling for Applications from Interested Person for the Positions of Association Chairperson and Vice-Chairperson. These Positions will be voted on by the S.A.H.P.A. Inc. Membership. Applications close on Friday 31st December 2004 – All Applicants must be Financial Members of the S.A.H.P.A. Inc. Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs SA 5108 5. S.A.H.P.A. Inc. OFFICE BEARER POSITIONS: In Accordance with S.A.H.P.A. Inc. Rules – Nominations are now Called for the Following Positions: General Secretary, Assistant Secretary, Treasurer & Ring Secretary. Nominations must be in the Hands of the General Secretary by Friday 14th January 2005 – All Applicants must be Financial Members of the S.A.H.P.A. Inc. A List of General Secretary’s Duties is available by phoning 8258 2516. All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date. Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs SA 5108 6. POSITIONS WITH THE S.A.H.P.A. Inc.: Applications are now called for the Following Positions: Race Adjudicator S.A.H.P.A. Convoyer Release Officer (Panel 3) Transport Loading Stewards (2) Unit Cleaners (2) Clock Chairperson Website Manager Computer Systems Administrator Publicity Officer Training/Tossing Unit Driver All the above Honorariums will be discussed at a Later Date. Applications close Friday 11th February 2005. Applications to be addressed to: The General Secretary 31 Meath Avenue Salisbury Downs. SA 5108 7. PRESENTATION DINNER: The Management Committee would like to express their Gratitude and Thanks to Mrs C Myers for organizing the 2004 Presentation Dinner. It is unfortunate that the S.A.H.P.A. Inc. Members do not support the Presentation Dinners that are organized for Their Benefit. The Management Committee express their Thanks to those People who did attend this year’s function. 8. CAPITATION FEES: The 2005 Capitation Fee shall remain at $50.00 per Member. 9. 2004 ASSET REPLACEMENT FUND: The Management Committee have decided that the Asset Replacement Fund ($10.00 per Member) will be utilized to upgrade the Fencing at S.A.H.P.A. Headquarters. 10. The S.A.H.P.A. Inc. Management Committee would like to wish – ALL MEMBERS & THEIR FAMILIES - A MERRY XMAS AND A HAPPY NEW YEAR. 9. MEETING CLOSED: 3.40 pm. 10. DATE OF NEXT MEETING: 19th December 2004 – 2.00 pm.