1. Chairperson opened meeting at 4.00 pm  Attendance:  Mr. D. Thalbourne
(Chairperson), Mr. J. Cock, Mr. R. Fewings, Mr. K. Pridham, Mr. P. Couzner,
Mr. W. Moyle, Mr. R. Seedsman (General Secretary), Mrs C. Myers.

2. Apologies:  Nil

3. Guests:  Mr. I. Durrant & Mr. J. Hofman.

Mr. I. Durrant (Convoyer) & Mr. J. Hofman (Release Officer), were invited to the Meeting to discuss with the Management Committee, thoughts & concerns etc. pertaining to the coming Racing Season.

The Management Committee thanked Messrs. Durrant & Hofman for attending the Meeting, and stipulated that the Release Guidelines that were put in place in 2002 will continue for the 2003 Season.

A copy of these Guidelines will be forwarded to Club Secretaries prior to the First Race.

4. Minutes of Previous Meeting:  Moved/Seconded/Carried

5. Business Arising from Previous Meeting:  Nil – Moved/Seconded/Carried

6. Treasurer’s Report:

Mr. Pethick faxed his final Financial Statement for the year to the end of March for the Management Committee’s perusal, at this time all Books, Financial Statements etc. have been handed to the General Secretary, who at the Management Committees’ request will ensure that an Audit be carried out as soon as possible.

7. CORRESPONDENCE IN:

1. Club Membership Lists received from:  Glenelg, Southern Districts, Stirling
And West Torrens.

2. Affiliate Membership List received from:  Balaklava/Wakefield

3. Junior Membership received from:  Michelle Fryer – Stirling Club.

4. Computer Distance Block Plans received from:  B. Wheaton, Brown & Northeast, P. Springett, S. O’Connor

5. E-mail from Hampstead Club:  Seeking approval to conduct their Club Sires Produce Race in conjunction with the Booroorban S.A.D.  Action:  The Management Committee have approved the Hampstead Club’s request to conduct their Club’s Sires Produce Race in conjunction with the Booroorban S.A.D.

6. Letter from Smithfield Invitation Racing Pigeon Club:  Advising of their Office Bearers for 2003 Season.  Mr. G. Rehn - Chairperson/Treasurer, Mrs. R. Kearns - Secretary.  Action:  Secretary to note.

Smithfield Club would also like to book the S.A.H.P.A. Hall for their Club’s Annual Squeaker Sale on Sunday 14th December 2003.  Action:  Secretary to check the availability of the S.A.H.P.A. Hall for Smithfield’s Squeaker Sale.

7. Tender from Hampton Haulage:  Submitting a Quote for the Towing of the
Main Race Unit for 2003 Season.  Hampton Haulage have also included a Quote for the Towing of the Blue Trailer as a Back-up or Stand-by.  Action:  Hampton Haulage’s Tender has been accepted for the Towing of the Main Race Unit for 2003 Season.  Tender has also been accepted for the towing of the Blue Trailer as a Back-up or Stand-by for the 2003 Season.

8. Letter from Mr. N. Albanos & Mrs. M. Coleiro:  Applying for the Position
Of Headquarters Cleaning for the 2003 Season.  Action:  Secretary to file for when Applications are considered.

9. Adelaide 10,000:  Minutes of Meeting held on the 26.2.03.  The Adelaide
10,000 event will be raced from Roxby Downs and will be held on Sunday 10th August, with the Calcutta being held at the S.A.H.P.A. Headquarters on Friday 8th August 2003 – 6.45 pm.

10. Letter from the Royal Agriculture & Horticulture Society of S.A. Inc:  Enclosing a Sponsorship Renewal Advice.  Action:  Secretary to finalize Sponsorship Renewal.

11. Letter from Mrs. B. Caesarowicz:  Advising of a Monetary Value for compensation in regards to the use of her Computer Equipment in her role as Journal Editor.  Action:  Secretary to forward a cheque for payment to Mrs. B Caesarowicz.

12. S.A.H.P.A. Safety Guideline Agreements received from:  Mr. B. Freeman, Mr. R. Sewer, Mr. G. Grunwald, & Mr. R. Sims.  Action:  Secretary to file.

13. E-mail from Mr. P. Squire:  Advising of the S.A.H.P.A. Junior Committee for 2003 Season. – Mr. P. Squire & Mr. D. Thalbourne.  Action:  Secretary to note

Any Member interested in being part of the Junior Committee for the 2003 Season, please contact the General Secretary on 8258.2516.

14. Fax from Magill Grain Store:  Submitting a Tender for the supply of Pigeon Feed and Straw Medium for the Main Race Unit for the 2003 Season.  Action:
Magill Grain Store’s Tender for the supply of Pigeon Feed and Straw Medium has been accepted for the 2003 Season.

15. Letter from Barossa Valley Racing Pigeon Club Inc:  Advising of Office Bearers for the 2003 Season.  Mr. L. Smith – Chairperson, Mrs. F. King - Secretary/Treasurer.  Action:  Secretary to note.

Barossa Valley also seeking permission to conduct their Club’s Sires Produce in conjunction with the Booroorban S.A.D.  Action:  The Management Committee have approved the Barossa Valley Pigeon Club’s request to conduct their Club’s Sires Produce Race in conjunction with the Booroorban S.A.D.

16. Proposal for Directors’ & Officers’ Liability Insurance Cover from:
Eastern Equity Insurance Brokers & V.F.P. Insurance Brokers.  Action:  Secretary to forward payment to Eastern Equity Insurance Brokers, whose proposal has been accepted.

17. Quote from Snap Printing:  For printing of S.A.H.P.A. Nomination
Acceptance Forms.

18. E-mail from Mr. R. McIlduff:  Concerning three (3) Issues.

1. The Standardisation of Club Constitutions in respect to Clubs Folding.  Action:  Members are reminded that in the event of their Club folding, they are obliged to abide by the Corporations Act and De-register their Club, by meeting all requirements of the Act.

All S.A.H.P.A. Inc. Clubs should be Incorporated or adopt the S.A.H.P.A. Inc. Constitution.

2. Requesting the Management Committee intervene in an ongoing Dispute between the Central Combine and the Central Federation.  Action:  Representatives of the Clubs involved will be invited to attend the next Management Committee Meeting in an effort to resolve this matter.

3. Concerns as to the Adelaide Pigeon Club.  Action:  Mr. R. McIlduff and Mr. B.  Fretter will be invited to attend the next Management Committee meeting to address certain issues.
 

19. Letter from W.R. Curnow & Family:  Thanking Messrs. K. Buttfield,
T. McBeath, Mrs. R. Kearns & A & H Williams for their time and effort spent in helping Mr. W. Curnow, who has unfortunately had to retire from the Sport due to Ill Health.

Mr. W. Curnow is also seeking permission to race his Sires Produce Birds from Mr. A. William’s Loft.  Action:  The Management Committee are sympathetic to Mr Curnow’s position, but approval of his request will only be given provided certain recommendations are adhered to.

20. Letter from Mr. J. Nisbet:  Mr. J. Nisbet has submitted a letter of Resignation as Vice-Chairperson of the S.A.H.P.A.  Action:  The Management Committee have accepted Mr. Nisbet’s resignation as Vice-Chairperson of the S.A.H.P.A. Inc.

The Management Committee have invited Mr. Nisbet to the next Management Committee meeting, to explain his position as to the feeding of a Banned Substance to his Birds.

21. Letter from Mr. J. Van Dulken:  Late Membership application to the S.A.H.P.A Inc.  Action:  Moved/Carried/Accepted.

22. Letter from Mr. S. Thame:  Late Membership application to the S.A.H.P.A. Inc.  Action:  Moved/Carried/Accepted.

8. CORRESPONDENCE OUT:

1. Fax to Life FM:  Advising them that the S.A.H.P.A. regret that they are
Unable to Sponsor a Child in this years Life FM Xmas Party.

2. Letter to Payneham Pigeon Club:  Advising them of the approval for their
Club’s Sires Produce Race to be flown in conjunction with the Booroorban S.A.D.

3. Fax to V.F.P. Insurance Brokers:  Seeking a quotation for Directors’ &
& Officers’ Liability Insurance Cover.

4. Letter to Australian Pigeon Fanciers Association Inc:  Informing them of
Discontinuance of the S.A.H.P.A. Journal, also seeking the cost of Membership for the 2003 Season.

5. Fax to Magill & Gilbertson’s Grain Stores:  Requesting a Tender for the
Supply of Pigeon Feed and Straw Medium for the S.A.H.P.A. Main Unit for 2003 Season.

6. Letters to all Applicants:  Advising of the Management Committees’
Decision in regards to S.A.H.P.A. Positions, enclosing a copy of Safe Working Practice Guidelines, to be signed and returned to the General Secretary.

7. Letter to the Pooraka Pigeon Club:  Advising of the Management
Committees’ decision in response to their request of presenting Clocked Birds on Clock Reading Night.

8. Letter to Salisbury Invitation Racing Pigeon Club:  Advising of the
Management Committees’ decision in response to their request for the payment of Personnel to load Birds onto the Main Race Unit on Hamper Nights.

9. Letters to Subscribers, Advertisers and Contributors of the S.A.H.P.A. Journal:  Thanking them for their Support.

10. Letter to Mrs. B. Caesarowicz:  In response to her correspondence regarding the S.A.H.P.A. Journal, and her request for compensation in regards to her Computer Equipment, and advising her of the Management Committees’ decision to define the role of Publicity Officer for the 2003 Season.

11. Letter to Snap Printing:  Enclosing copies of the S.A.H.P.A. Nomination
Acceptance Form and requesting a quote for the printing of same.

12. Letter of Acknowledgement to Mr. N. Albanos & Mrs. M. Coleiro:  For their application for the Cleaning Position of S.A.H.P.A. Headquarters for the 2003 Season, and thanking them for their satisfactory efforts in the 2002 Season.

Moved/Carried – Correspondence In & Out confirmed.

9. MATTERS HELD OVER:

1. Publicity Officer’s Appointment.

As no response has been forthcoming from Mrs. B. Caesarowicz as to her acceptance of this Position after the Management Committee had reviewed the Role and Honorarium in regards to the Publicity Officer’s Position, and due to the fact that there were no other Applicants for this Position, Mr. R. Fewings has kindly offered his services for the 2003 Season.

2. Code of Practice.

A Special Management Committee Meeting will be held on the 27th April 2003 to address changes etc., to the S.A.H.P.A. Inc’s Code of Practice.

10. GENERAL BUSINESS:

1. Reminder – S.A.H.P.A. Sub-Committees:  All Sub-Committees are now required to submit their intentions for Season 2003.  Any Committee that intends on operating this year must submit a List of Names of the Committee Members for the Management Committees’ approval.  Could Sub-Committee Secretaries please forward their list of Committee Members to the General Secretary – R. Seedsman, 31 Meath Avenue, Salisbury Downs.   5108

2. Stock Order Collection:  Club Secretaries should have received their Stock Order Price List by now, and are requested to review their Club’s Stock Levels and place an order to:
  General Secretary
  31 Meath Avenue
  Salisbury Downs         SA      5108

 No Later than 6th May 2003

 Stock Orders can be collected from S.A.H.P.A Headquarters on Tuesday 20th May between 6.00pm – 7.30 pm.

3. S.A.H.P.A. Working Bee:  The Management Committee would like to thank all of the Members who attended the Working Bee on Sunday 6th April.

4. Groups (Make-up) for 2003 Season:  All Club Secretaries are required to
 advise the General Secretary by 20th May 2003 of the Group in which they will
 be flying Association Races for the 2003 Season.

 This information is required so that the Management Committee can issue the
 List of Hampering Centres and the List of Clock Reading Centres.

 Clubs wishing to use the S.A.H.P.A. Hall as a Hampering Centre, due to not
 Being in a Hampering Centre must advise the General Secretary by the 20th
 May 2003.

5. Birds Per Hamper/Bay:

2003 Freight Nominations, Vin Blanden Memorial Race & Hamper Nights.

To be held over for consideration at the Special Management Committee Meeting on the 27th April, 2003.

11. DATE OF NEXT MEETING:  4th May, 2003 – 2 pm.

12. MEETING CLOSED:  6.35 pm.