1. Chairman Opened meeting at 7.30pm

2. Apologies – Mr. K Moyle, Mr A Thede, Mr. D Searle, Mr. D Andrewartha, Mr. D Hall
Moved by Mr. T Langsford 2nd by Mr. A Freeman – that the apologies be accepted - CARRIED

3. Minutes of Previous AGM were read  and confirmed – Moved by Mr. B Balk, 2nd by Mr. J Cash – that the Minutes of the previous AGM were true and correct.  CARRIED

4. Business Arising from the previous AGM’s minutes – Nil

5. Correspondence In – The General Secretary advised the meeting that 8 pieces of Correspondence were received. The first being from the North East club re stopping the Gazette – The club agreed to transfer the Correspondence to General Business Item 10.1
The second piece of correspondence was from the Adelaide Hills Club re Bird Qualifications for Season 2001, again the club agreed to transfer the item to General Business Item 10.2.
The General Secretary advised that the remaining 6 pieces relate to the Financial Accounts and that they were to be answered in the Interim Treasurer’s report for season 2000.

The Chairman advised the members that the SAHPA Inc. had received the auditor’s report for the Association’s accounts for season 2000 and read the letter to the members. The Chairman then asked that Correspondence be accepted: -
Moved by Mr. T Langsford, 2nd by Mr. J Cash that the Correspondence be accepted - CARRIED

6. Reports from Officers/Committees-

6.1 The Chairman (Mr. T Rushton) delivered his report on the season – Please find copy attached.
6.2 The Interim Treasurer was asked to read his report on the season – Please find copy attached to these minutes.
During the Treasurer’s report, members were given the opportunity to ask questions on the firstly, the Trustees reports and then on the Association’s accounts. During the reading of the report, the Treasurer asked those members who had written in, if their questions were answered satisfactorily.
a). Mr. S Roberts asked re the Value of the current Shares – If in fact the current value of the shares remaining was only $13,500.  The Treasurer confirmed as correct.

6.2 Continued………
b). The Treasurer completed his report and spoke further on the matter. The Treasurer advised members of the Financial Advisor’s advice re shares, and of what options the SAHPA had. IE. Either sell the shares and cut the losses (approx $28,000), or hold on the share parcels, view them as long term investments and then monitor them either monthly, quarterly or 6 monthly. Then, if any share values reached the cost figure, then the parcel of shares could be converted to cash and deposited in the SAHPA bank account.
 
As no more questions were raised – The Chair asked for the Treasurer’s report to be accepted. Moved by Mr. B Balk and 2nd by Mr. A Freeman   CARRIED

7. Adjourned Motions and Business - Nil

8. Motions of which Notice has been given –

No. 1 –Management Committee, Re Trustees - delete Rules 14, 15, & 16 and leave vacant, please refer to list of motions as sent out – Seconded by Mr. M Pethick.
1.1 Mr. M Pethick spoke for the motion
1.2 Mr. P Beaumont spoke against the motion
1.3 Mr. R McIlduff spoke for the motion
The question was put – by Show of Hands – Motion was CARRIED

No. 2 – Re Responsibilities of the former Trustees be transferred to the Committee of Management – New Rule 22 part (29) Refer to list sent out - 2nd by Mr. M Pethick.
2.1 The Chair advised the members that No. 2 was a follow on from No. 1 as an administrative point.
The question was put – by Show of Hands – Motion was CARRIED

No. 3 – Re In the test of the Constitution delete any reference to Trustees and replace where applicable with the words “Management Committee”, 2nd by Mr. M Pethick
3.1 Again, as Motions one and two were carried, motion three was an administrative requirement.
The question was put – by Show of Hands – Motion was CARRIED

No. 4 – Re amend the “filling of Management Committee casual vacancies”. Rule 22 part (18) delete and replace with (refer list of motions) - Seconded by Mr. T Castle.
4.1 Mr. M Pethick spoke for the motion
4.2 Mr. B Goold spoke about the motion
4.3 Mr. M Shepherdson spoke for the motion
The question was put – by Show of Hands – Motion was CARRIED
 
No. 5 – Re to modify the disputes settlement process. Delete rule 3 part (9) and replace with (refer to list of motions sent – Seconded by Mr. J Cash
 The question was put – by Show of Hands – Motion was CARRIED

Motion No. 6 - Re to increase the Association radius from the GPO to allow more flyers close on our boundaries into the Association – Delete rule 4 part (3) and replace with (refer to list of motions). Seconded by Mr. J Cash
6.1 Mr. K Pridham spoke for the motion
6.2 Mr. O Bischoff spoke against the motion
6.3 Mr. R Caesarowicz spoke against the motion
The question was put – by Show of Hands – Motion was DEFEATED

No. 7 – Re Appeals by Club Members (change the “Committee shall hear” to “may at its absolute discretion and to increase the deposit for lodging an appeal to $5.00). Delete Rule 11 and replace with (refer to list of motions sent). Seconded by Mr B Balk.
7.1 Mr. M Pethick spoke for the motion
7.2 Mr. R Hill spoke against the motion
The question was put – by Show of Hands, as the count seemed to be close, the Chair asked Messrs. B Seedsman, G Harris and R Sommerville to scrutinize and count the Hands
Count was 57 For, 24 Against – Motion was CARRIED

No. 8 – Lodged by North Suburban Club – Re change of appointment of Chairperson and Vice Chairperson. Delete Rule 12 and replace with (refer to list of motions). Seconded by Mr. B Hall
8.1 Mr. G Watson spoke for the motion
8.2 No one spoke against the motion, however some members wanted clarification.
8.3 Mr. G Watson spoke again
The question was put – by Show of Hands – Motion was CARRIED

No. 9 – Lodged by Central Districts Club – re change of appointment of Chairperson by increasing the number of Committee to six. Delete Rule 22 parts (1, 4, 15, 19) Rule 12, Rule 13 and replace with (please refer to list of motions sent). Seconded by Mr. A Agar.
9.1 Point of order was called as it was thought No. 9 was similar to No. 8 and as No. 8 was successful, then Motion 9 should lapse.
9.2 Mr. Pethick tried to clarify the issue as No. 9 was slightly different in that the Motion was to increase the Committee to six.
9.3 Mr. Watson spoke re the point of order and stated that No. 9 should lapse.
The Chairman ruled that Motion 9 lapsed due to Motion 8 being carried.

No. 10 – Re OFFICERS – to remove the Auditor as an officer so that an external auditor can be engaged. Delete Rule 12 and replace with new 12 and 12a (refer to list). Seconded by Mr. M Pethick
10.1 The Chairman spoke re the need for an external auditor in light of the past 12 months issues.
10.2 Mr. Beaumont spoke against the motion as a typing error was made in that the Vice Presidents and Vice Chairpersons were listed in the singular, not plural.
10.3 The Chairman spoke re the motion and the typing error.
The question was put – by Show of Hands – Motion was CARRIED

No. 11 – Re the Sealholder, change of custody from the former Trustees to the General Secretary. Delete Rule 17 and replace with (see list of motions as sent). Seconded by Mr. M Pethick
11.1 The Chairman spoke for the motion as it was now an administrative requirement
The question was put – by Show of Hands – Motion was CARRIED

No. 12 – Re Officer’s duties – Assistant Secretary’s duties changed to reflect current requirements. Delete rule 18 (part 4) and replace with (refer to list of motions). Seconded by Mr. M Pethick
 The question was put – by Show of Hands – Motion was CARRIED

No. 13 – Lodged by the Northern Group via Central Districts club re to  have Management Committee meetings “not held in camera”. Delete rule 22 part (22) and replace with (refer to list of motions as sent. Seconded by Mr. P Squire
13.1 No one spoke for the motion
13.2 Mr. P Beaumont spoke against the motion
The question was put – by Show of Hands – Motion was DEFEATED

RACE RULES Recommendation – Replace the words “Race Rules” with Racing By-Laws as an administrative move to allow easier management of the Constitution and Race/Clock rules.
· Mr. M Pethick spoke re the recommendation and advised members what the Association was trying to do with respect to the presentation of the Constitution, and the Racing and Clock By-Laws as an attachment to the main document.
· Mr P Beaumont spoke against the recommendation and called a point of order on the grounds that this move would be unconstitutional. And also given that the recommendation was not listed as a numbered Notice of Motion.
· The Chairman spoke re the intent of the recommendation.
· Mr. P Beaumont again spoke as to the recommendation and action being out of order.
· Following these discussions, the Chair rested the meeting for 5 minutes so that the constitution could be checked and reviewed.
· On return to the meeting, the Chairman ruled that the recommendation was out of order and went on to advise members that if the Chairman’s ruling was not challenged, then the meeting would come to a halt as the rest of the business would not be able to be considered. This was due to the way, that the remainder of the notices were listed. The Chairman asked for a challenge to his ruling.
· Mr. R Caesarowicz challenged the Chair’s ruling so that the remainder of the business could be dealt with. Mr. L Hughes seconded the challenge to the ruling.
· Mr. P Beaumont spoke against the challenge to the ruling
· The question was put as to whether members supported the challenge so that the remainder of the meeting could be conducted.
· A Show of Hands was asked for those in favour of the challenge – 47 for, 3 against. The Challenge was successful – The Chairman continued on with the meeting.

By supporting the challenge, the members allowed for the administrative change of the Race and Clock Rules, to be read as Race By-laws and Clock By-laws.

No. 14 – Re the non-compulsory vaccinating of pigeons. Delete Race By-Law 4 part (a) and leave vacant (refer to list of motions as sent). Seconded by Mr. T Castle
14.1 Mr. T Castle spoke for the motion
14.2 Mr. Brian Fretter spoke against the motion
14.3 Mr. A McCauley spoke for the motion
14.4 M. R Laan spoke about the motion
The question was put – by Show of Hands – Motion was CARRIED

No. 15 -  Nominations and Acceptances – Delete Race By-law 5 and replace with (refer to list). 2nd by Mr. T Langsford.
15.1 Mr. T Meekins spoke for the motion
15.2 Mr. P Beaumont spoke against the motion
The question was put by Show of Hands – Motion was CARRIED

No. 16 – Lodged by Northern Group – via Central Districts RPC (To revert back to Association flying with no sections. Prizemoney to be controlled and conducted by Groups, 2nd by Mr. R Seedsman.
16.1 No one spoke for the motion or against the motion – accordingly,
The question was put by Show of Hands – As the count was close, scrutineers counted a second time. Result  For (58), Against (42) – Motion was CARRIED

No. 17 - Race By-law 19 – (insert sentence to allow clubs the discretion to close races when suitable to club circumstances, delete RBL 19 and replace with, 2nd by Mr. M Pethick
New RBL 19 – No race shall close until all positions, allotted certificates, points and prizemoney, including all pools have been filled except when time limits for races automatically close the race. Time limits shall be three calendar days for all races of 950km or under. Races of over 950km and up to and including 1360km shall close at the end of the second calendar day after the clocking of the first bird, or at the end of the fifth calendar day, whichever is the earlier. The bird making the highest velocity to be declared the winner, excepting any competitor making such a velocity, the Committee of Management rules to be impossible. Note: Whilst the SAHPA Inc. event may be closed, clubs groups may elect to close their race at their own discretion.
When two or more birds record an equal velocity to the third decimal, the position shall be declared a dead heat and the prize divided. Time limits for races over 1360km shall be determined at the time other regulations concerning these events are fixed.
The common distances covered by this rule shall be calculated from the Race point to the Adelaide GPO.
17.1 As no person spoke for or against the motion,
The question was put by Show of Hands – Motion was CARRIED

No. 18 – Lodged by Southern Vales IRPC (to change the system of flying from two lines per season to one line flying on a rotation basis each year). Race By-Law 30, Delete and replace with (see list), 2nd by Mr. T Langsford
18.1 Mr. T Meekins spoke for the motion
18.2 Mr. O Bischoff spoke against the motion
The question was put by Show of Hands – The Motion was DEFEATED

No. 19 – Checking Birds for Clock Reading – Delete if Notice of Motion pertaining to deleting the “Verification Book” is successful. As that Notice was carried – Racing By-laws 20 & 21 become vacant.

No. 20 – Race By-law 34, (to amend the awarding of a trophy or similar award, see list. Delete and replace with new RBL 34, 2nd by Mrs. J Billing
20.1 As no person spoke for or against the motion –
The question was put by Show of Hands – Motion was CARRIED

No. 21 – Lodged by Southern Vales IRPC (To reduce the maximum bird limit on SAHPA races) Race By-law 36, Delete and replace with; 2nd by Mr. N Molchanoff
21.1 Mr. N Molchanoff spoke for the motion
21.2 Mr. R Seedsman spoke against the motion
21.3 Mr. G Watson spoke against the motion
The question was put by Show of Hands – Motion was DEFEATED

Clock Rules Recommendation – REPLACE THE WORDS “Clock Rules” with “Clock By-Laws”
CARRIED

No. 22 – Clock By-law 16, delete and replace with (see list) 2nd by Mr. P Beaumont
22.1 Mr. K Pridham spoke for the motion
22.2 Mr. R Chapman spoke against the motion
22.3 Mr. S Roberts spoke against the motion
The question was put by Show of Hands – Motion was DEFEATED

No. 23 – Clock By-law 23, delete and replace with (see list) 2nd by Mr. G Allen
 The question was put as no-one spoke for or against – Show of Hands – Motion was CARRIED
 No. 24 – Add new Clock-By-law 27, (see list) – 2nd by Mr. B Balk
24.1 Mr. K Pridham spoke for the motion
24.2 Mr. P Beaumont spoke against the motion
The question was put by Show of Hands – Motion was CARRIED

No. 25 – Amend constitution Rule 20 “Alteration of Rules” – Delete and replace with (see list) 2nd by Mr. T Langsford
25.1 Mr. M Pethick spoke for the motion
25.2 No person spoke against the motion
The question was put by Show of Hands – Motion was CARRIED

No. 26 – As listed at the foot of the General Secretary’s letter to all members, re Clock By-law 21 delete and replace with – 2nd by Mr. M Pethick
The Chair over ruled this Notice as the members did not have 21 days to consider same.
Motion LAPSED

A COPY OF ALL SUCCESSFUL RULE & BY-LAW CHANGES IS ATTACHED ALONG WITH OTHER REPORTS AS DETAILED EARLIER IN THE MINUTES.

Members will receive a copy of our Constitution & By-laws prior to the start of this season.

10.0 GENERAL BUSINESS
10.1 From the North East Club re getting rid of the Gazette/Journal – “At a club meeting on Monday 13/11/00, it was moved and passed by all members, to put in a Notice to delete or cancel the South Australian Homing Pigeon Journal on the basis as follows:-
a) Cutting and savings cost to the SAHPA
b) The news it contains is old news eg. Race results, management meetings, we already have these two items three weeks in advance
c) Members rubbish each other through the Journal, the same members comment all the time

The only good it announces sales and squeaker sales”
The club has asked the Committee to take this into consideration – as the item was an important one, the issue to be tabled as General Business at the AGM.

10.1.1 Mr. A McCauley spoke on behalf of the club re supporting the request to cancel the Journal
10.1.2 Mr. L Hughes spoke for the request
10.1.3 Mr. B Fretter spoke against the request ie. To keep the Journal
10.1.4 Mr. R Chapman spoke about the issue
10.1.5 Mr. P Goodrich spoke to keep the Journal
10.1.6 Mr. K Wait spoke to cancel the Journal
10.1.7 Mr. B Goold spoke to keep the Journal
10.1.8 Mr. T Fawcett spoke to keep the Journal

10.2 From the Adelaide Hills RPC re concerns over the 2001 Bird Qualifications – “we the Adelaide Hill’s RPC request that this pre-requisite be discussed as General Business by the members of the SAHPA at the next AGM, and furthermore, that this same matter then be reviewed by the Management Committee at their earliest convenience”.
10.2.1 Mr. R Pearson spoke on behalf of the club against the current qualification criteria
10.2.2 Mr. K Pridham spoke on behalf of the Management Committee for the qualification criteria
10.2.3 Mr. R Sommerville spoke against the qualification criteria
10.2.4 Mr. R Seedsman spoke against the qualification criteria
10.2.5 Mr. S Roberts spoke against the qualification criteria
10.2.6 Mr. J Ewendt spoke against the qualification criteria
10.2.7 Mr. B Hall spoke against the qualification criteria
10.2.8 Mr. P Beaumont spoke against the qualification criteria
10.2.9 Mr. P Goodrich spoke against the qualification criteria
10.2.10 Mr. K Wait spoke against the qualification criteria
10.2.11 Mr. R Sommerville spoke again
10.2.12 Mr. P Millay spoke about the qualification seeking clarification
10.2.13 Mr. G Harris spoke about the qualification with respect to Alice Springs
10.2.14 Mr. G Goodrich spoke about the qualification criteria

10.3 From Mr. G Harris re Sires Produce Event for 2001: Mr. Harris advised the members of the outstanding success of this year’s nominations. Funds raised in excess of $17,000 for 2001.
10.3.1 Mr. B Goold spoke re support for the Special Races Committee and asked the Chair to instruct members to show their appreciation in the normal manner. This was done.

10.4 From Mr. B Fretter re the Salisbury club’s submission to collect a fee of members to pay for loaders on the platform.
10.4.1 Mr. R Chapman spoke re loaders for races, and suggested to keep current system.
10.4.2 Mr. K Pridham spoke to keep current system as cost will be much higher than expected.
10.4.3 Mr. R Pearson spoke re loading and collection of fee

10.5 From Mr. B Goold re RSPCA with concerns that the RSPCA is having too much influence on our Association.

10.6 From Mr. R Sims re Safety Issues on the loading platform:
· Need a step ladder made up to climb onto upper loading frame
· Power cord for lightning needs to be shifted
· Suggests Birds could be watered as birds are being loaded

10.6 From Mr. A Freeman re asking if the night of the AGM could be changed to a night that would suit most workers

11. As there was no more General Business to be heard, the General Secretary was asked to read back the minutes to the members. Moved Mr. K Pridham, 2nd Mr. P Beaumont that the minutes read were an accurate account of the meeting held. CARRIED

12. Meeting closed – 10.35pm