1. Chairperson opened Meeting at 7.10 pm Attendance: Mr. D. Thalbourne (Chairperson) Mr. J. Nisbet (Vice-Chairperson) Mr. J. Cock, Mr. K. Pridham, Mr. P. Couzner, Mr. W. Moyle, Mr. R. Seedsman (General Secretary)
2. Apologies: Mr. R. Fewings, Mr. M. Pethick (Treasurer), Mrs. C. Myers
3. Minutes of Previous Meeting: Moved/Carried
4. Business Arising from Previous Meeting: Nil
5. Treasurer’s Report:
The Treasurer faxed his Financial Report, including an Insight as to the Cost per Member of a “One of Payment per Year” that would be necessary to cover the cost of Freight Nominations, Capitation Fees and ongoing expenses necessary for the overall running of the S.A.H.P.A. Inc.
The Treasurer also included in his report an analysis of the S.A.H.P.A. Inc. Journal for the Management Committee’s perusal.
6. CORRESPONDENCE IN:
1. Computer Distance Block Plans Received from – Mr. E. Shuker,
Mr. D. Stuart, Mr. D. Thalbourne, Mr. S. Hodgson & Mr. R.
Keszler, including $20.00 Block Plan Fee. Action: Secretary
forwarded money to Treasurer & Block Plans to J. Cock for processing.
2. From Mr. D. Thalbourne – Payment of S.A.H.P.A Capitation Fee.
Action:
Secretary to forward fee to Treasurer.
3. Letter from the Mile End Church of Christ – Thanking the S.A.H.P.A for the Release of Pigeons at their Nativity Play on the 22nd December 2002, plus a $50.00 Trophy Donation for 2003. Action: Secretary to thank the Mile End Church of Christ for their Donation.
4. Letter from the Southern Vales Racing Pigeon Club – Requesting the
Management Committee to re-consider their previous decision and place
all three (3) Notices of Motion that their Club submitted under Rule 21
– Routine of Business at Meetings (f) “Motions of which Notice has been
Given” Action: Secretary to reply that all three (3) Notices
of Motion submitted by the Southern Vales Racing Pigeon Club will be tabled
under Rule 21 – Routine of Business at Meetings (f) “Motions of which Notice
has been Given”.
5. Letter from Mr. R. Sims – Application for the position of Unit Loader for the 2003 Season. Action: Secretary to file for when applications are considered.
6. E-mail from Mrs. C. Myers – Applications for the positions of Assistant
Secretary and Computer Systems Administrator for the 2003 Season.
Action: Secretary to file for when applications are considered.
7. E-mail from Mr. T. Meekins – Regarding information as
to the Constitution.
Action: Secretary to thank Mr. Meekins for this information.
8. Letter from Mr. N. Albanos & Mrs. M. Coleiro – Application for the Position of Unit Cleaner for the 2003 Season. Action: Secretary to file for when applications are considered.
9. Letter from N.S. Smith & Associates – Enclosing the S.A.H.P.A.
Inc’s
Financial Audit Report for the year ended 30th November, 2002.
10.Letter from Mr. K. Wait – Regarding two (2) Issues.
1. S.A.H.P.A. Pigeon Journal.
Suggesting that the 2003 Capitation Fee be
reduced so as to not include the S.A.H.P.A. Journal Fee. If the Journal’s
continuance is approved at the 2003 A.G.M., Members who wish to receive
the Journal would be required
to pay the full yearly subscription cost of
the Journal. Action: Any decision regarding the S.A.H.P.A.
Inc. Journal would be premature at this stage.
2. Craigmore Pigeon Club.
Mr. K. Wait supplied information that he had
received from the Corporate
Affairs Dept., and requested the Management
Committee to further
Investigate this matter. Action:
General Secretary to request an update
Regarding this matter from the Corporate Affairs
Dept.
11. Letter from K & A Roberts – Application for the position of
Ring Secretary
For the 2003 Season. Action: Secretary to file for when
applications are considered.
12. Letter from Mrs. R. Kearns – Application for the position of Ring
Secretary.
Action: Secretary to file for when applications are considered.
13. Adelaide 10,000 – Minutes of Adelaide 10,000 Meeting held on Wednesday
22nd January & List of Committee Members for the 2003 Season.
Action: Secretary to circulate Minutes & Note Committee Members
for 2003.
7. CORRESPONDENCE OUT:
1. Letter to the Pooraka Pigeon Club – Enclosing a cheque to the value
of
$1,000.00 being a 12 month loan for completion of their Clubrooms.
2. Letter to Revenue S.A. – Request for all Correspondence be addressed
to the
General Secretary’s Address not Baulderstone Road.
3. Letter to Mr. Dobric – Advising that the S.A.H.P.A. Inc. Management
Committee have decided to decline from purchasing his Pigeon Unit.
4. Letter to Southern Vales Racing Pigeon Club – Advising that their
three (3)
“Notices of Motion” will be listed at the forthcoming A.G.M.
5. Letter to Mr. J. Hofman – Thanking him for his information regarding
Mr.
Dobric’s Pigeon Unit, and the method of watering Birds on the Main
Unit whilst travelling.
6. E-mail to Mrs. B. Caesarowicz – Confirming receipt of her
Applications for Publicity Officer and Journal Editor for 2003 Season.
7. Fax to Sita Environmental Solutions – Advising of activation “On
Call” Pick
Up Service.
8. Letter to Mr. R. Sims – Confirming receipt of Application for Unit
Loader
2003 Season.
9. Letter to Mrs. C. Myers – Confirming receipt of Application for Assistant
Secretary and Computer Systems Administrator for 2003 Season.
10. .Letter to Mr. N. Albanos & Mrs. M. Coleiro – Confirming receipt
of
Application for Unit Cleaner for the 2003 Season.
11. A.G.M Notice, 2002 A.G.M. Minutes, Notice of Motions & Treasurer’s
Financial Reports – Posted out to every Association Member – Tuesday
21st January, 2003.
12. Letter to K & A Roberts – Confirming receipt of Application for Ring Secretary for the 2003 Season.
13. Letter to R. Kearns – Confirming receipt of Application for Ring Secretary.
Moved/Carried – Correspondence In & Out - Confirmed
8. GENERAL BUSINESS:
1. CODE OF PRACTICE:
The S.A.H.P.A. Inc. Code of Practice is undergoing a Review as to the modification of certain phrases within the text.
The Management Committee would like to thank Mr. P. Beaumont for his ongoing work regarding this matter.
2. AFFILIATE CLUBS – MEMBERSHIP FEES:
It was moved/seconded & carried that all Affiliate Clubs of the S.A.H.P.A. Inc with the exception of the Adelaide Pigeon Club (who pay a fee based on a certain formula), pay a fee of $15.00 per Member.
The $15.00 fee is to consist of $5.00 Membership Fee and a $10.00 Fee for convoying on the S.A.H.P.A. Unit.
All relevant cartage fees per bird are applicable.
3. INTERNET FEES:
The Management Committee are currently reviewing a Fee Structure for Advertising on the S.A.H.P.A. Inc. Web Site.
4. PURCHASE OF RINGS
Members please note - The Ring Secretary will not be available for the purchase & pick-up of rings on the weekend – 15th & 16th February.
5. REMINDER
Positions with the S.A.H.P.A. Inc.
The cut-off date for the following positions with the S.A.H.P.A. Inc. is 14th February 2003.
Race Adjudicator S.A.H.P.A. Convoyer
Release Officer Transport Loading Stewards (2)
Unit Cleaners (2) Clock Chairperson
Journal Editor Website Manager
Computer Systems Administrator Publicity Officer
All Applications should be addressed to:
The General Secretary
31 Meath Avenue
Salisbury Downs. S.A.
5108
As Mr. Mike Pethick will not be taking up the position of S.A.H.P.A. Inc. Treasurer. Any Member wishing to apply for the Treasurer’s Position, please forward your application to the above address.
9. DATE OF NEXT MEETING: Monday 17th February, 2003
10.
MEETING CLOSED: 9.10 pm.