1. Chairperson opened Meeting at 7.10 pm Attendance:  Mr. D. Thalbourne (Chairperson) Mr. J. Nisbet (Vice-Chairperson) Mr. J. Cock, Mr. K. Pridham, Mr. P. Couzner, Mr. W. Moyle, Mr. R. Seedsman (General Secretary)

2. Apologies: Mr. R. Fewings, Mr. M. Pethick (Treasurer), Mrs. C. Myers

3. Minutes of Previous Meeting:  Moved/Carried

4. Business Arising from Previous Meeting:  Nil

5. Treasurer’s Report:

The Treasurer faxed his Financial Report, including an Insight as to the Cost per Member of a “One of Payment per Year” that would be necessary to cover the cost of Freight Nominations, Capitation Fees and ongoing expenses necessary for the overall running of the S.A.H.P.A. Inc.

The Treasurer also included in his report an analysis of the S.A.H.P.A. Inc. Journal for the Management Committee’s perusal.

6. CORRESPONDENCE IN:

1. Computer Distance Block Plans Received from – Mr. E. Shuker,
Mr. D. Stuart, Mr. D. Thalbourne, Mr. S. Hodgson  & Mr. R. Keszler, including $20.00 Block Plan Fee.  Action:  Secretary forwarded money to Treasurer & Block Plans to J. Cock for processing.

2. From Mr. D. Thalbourne – Payment of S.A.H.P.A Capitation Fee.  Action:
 Secretary to forward fee to Treasurer.

3. Letter from the Mile End Church of Christ – Thanking the S.A.H.P.A for  the Release of Pigeons at their Nativity Play on the 22nd December 2002, plus  a $50.00 Trophy Donation for 2003.  Action:  Secretary to thank the Mile End Church of Christ for their Donation.

4. Letter from the Southern Vales Racing Pigeon Club – Requesting the
Management Committee to re-consider their previous decision and place all three (3) Notices of Motion that their Club submitted under Rule 21 – Routine of Business at Meetings (f) “Motions of which Notice has been Given”  Action:  Secretary to reply that all three (3) Notices of Motion submitted by the Southern Vales Racing Pigeon Club will be tabled under Rule 21 – Routine of Business at Meetings (f) “Motions of which Notice has been Given”.

5. Letter from Mr. R. Sims – Application for the position of Unit Loader for the 2003 Season.  Action:  Secretary to file for when applications are considered.

6. E-mail from Mrs. C. Myers – Applications for the positions of Assistant  Secretary and Computer Systems Administrator for the 2003 Season.
Action: Secretary to file for when applications are considered.

7.   E-mail from Mr. T. Meekins – Regarding information as to the Constitution.
Action:  Secretary to thank Mr. Meekins for this information.

 8.   Letter from Mr. N. Albanos & Mrs. M. Coleiro – Application for the Position of Unit Cleaner for the 2003 Season.  Action:  Secretary to file for when applications are considered.

9. Letter from N.S. Smith & Associates – Enclosing the S.A.H.P.A. Inc’s
Financial Audit Report for the year ended 30th November, 2002.

10.Letter from Mr. K. Wait – Regarding two (2) Issues.

1.  S.A.H.P.A. Pigeon Journal.
 
     Suggesting that the 2003 Capitation Fee be reduced so as to not include the S.A.H.P.A. Journal Fee.  If the Journal’s continuance is approved at the  2003 A.G.M., Members who wish to receive the Journal would be required
     to pay the full yearly subscription cost of the Journal.  Action:  Any decision regarding the S.A.H.P.A. Inc. Journal would be premature at this stage.
 
2.  Craigmore Pigeon Club.
 
     Mr. K. Wait supplied information that he had received from the Corporate
     Affairs Dept., and requested the Management Committee to further
     Investigate this matter.  Action:  General Secretary to request an update
     Regarding this matter from the Corporate Affairs Dept.

11. Letter from K & A Roberts – Application for the position of Ring Secretary
For the 2003 Season.  Action:  Secretary to file for when applications are considered.

12. Letter from Mrs. R. Kearns – Application for the position of Ring Secretary.
Action:  Secretary to file for when applications are considered.

13. Adelaide 10,000 – Minutes of Adelaide 10,000 Meeting held on Wednesday
22nd January & List of Committee Members for the 2003 Season.  Action:  Secretary to circulate Minutes & Note Committee Members for 2003.
 
 7.   CORRESPONDENCE OUT:

1. Letter to the Pooraka Pigeon Club – Enclosing a cheque to the value of
$1,000.00 being a 12 month loan for completion of their Clubrooms.

2. Letter to Revenue S.A. – Request for all Correspondence be addressed to the
General Secretary’s Address not Baulderstone Road.

3. Letter to Mr. Dobric – Advising that the S.A.H.P.A. Inc. Management
Committee have decided to decline from purchasing his Pigeon Unit.

4. Letter to Southern Vales Racing Pigeon Club – Advising that their three (3)
“Notices of Motion” will be listed at the forthcoming A.G.M.

5. Letter to Mr. J. Hofman – Thanking him for his information regarding Mr.
Dobric’s Pigeon Unit, and the method of watering Birds on the Main Unit whilst travelling.

6. E-mail to Mrs. B. Caesarowicz – Confirming receipt of her
Applications for Publicity Officer and Journal Editor for 2003 Season.

7. Fax to Sita Environmental Solutions – Advising of activation “On Call” Pick
Up Service.

8. Letter to Mr. R. Sims – Confirming receipt of Application for Unit Loader
2003 Season.

9. Letter to Mrs. C. Myers – Confirming receipt of Application for Assistant
Secretary and Computer Systems Administrator for 2003 Season.

10. .Letter to Mr. N. Albanos & Mrs. M. Coleiro – Confirming receipt of
Application for Unit Cleaner for the 2003 Season.

11. A.G.M Notice, 2002 A.G.M. Minutes, Notice of Motions & Treasurer’s
Financial Reports – Posted out to every Association Member – Tuesday 21st January, 2003.

12. Letter to K & A Roberts – Confirming receipt of Application for Ring Secretary for the 2003 Season.

13. Letter to R. Kearns – Confirming receipt of Application for Ring Secretary.

Moved/Carried – Correspondence In & Out - Confirmed

 8.   GENERAL BUSINESS:

1. CODE OF PRACTICE:

The S.A.H.P.A. Inc. Code of Practice is undergoing a Review as to the modification of certain phrases within the text.

The Management Committee would like to thank Mr. P. Beaumont for his ongoing work regarding this matter.

2. AFFILIATE CLUBS – MEMBERSHIP FEES:

It was moved/seconded & carried that all Affiliate Clubs of the S.A.H.P.A. Inc with the exception of the Adelaide Pigeon Club (who pay a fee based on a certain formula), pay a fee of $15.00 per Member.

The $15.00 fee is to consist of $5.00 Membership Fee and a $10.00 Fee for convoying on the S.A.H.P.A. Unit.

All relevant cartage fees per bird are applicable.

        3.   INTERNET FEES:

The Management Committee are currently reviewing a Fee Structure for Advertising on the S.A.H.P.A. Inc. Web Site.

4. PURCHASE OF RINGS

Members please note - The Ring Secretary will not be available for the purchase & pick-up of rings on the weekend – 15th & 16th February.

5. REMINDER

Positions with the S.A.H.P.A. Inc.

The cut-off date for the following positions with the S.A.H.P.A. Inc. is 14th February 2003.

Race Adjudicator    S.A.H.P.A. Convoyer
Release Officer    Transport Loading Stewards (2)
Unit Cleaners (2)    Clock Chairperson
Journal Editor     Website Manager
Computer Systems Administrator  Publicity Officer

All Applications should be addressed to:

  The General Secretary
  31 Meath Avenue
  Salisbury Downs.     S.A.       5108

As Mr. Mike Pethick will not be taking up the position of S.A.H.P.A. Inc. Treasurer.  Any Member wishing to apply for the Treasurer’s Position, please forward your application to the above address.

9. DATE OF NEXT MEETING:  Monday 17th February, 2003

          10.   MEETING CLOSED:  9.10 pm.