1. Chairman opened Meeting at 7.00 p.m. Attendance:  Mr. D. Thalbourne
 (Chairman) Mr. J. Nisbet (Vice-Chairman) Mr. J. Cock, Mr. R. Fewings, Mr,
K. Pridham, Mr. P. Couzner, Mr. W. Moyle, Mr. R. Seedsman, Mrs. C.
 Myers, Mr. M. Pethick (Treasurer)

2. Apologies:  Nil

3. Minutes of Previous Meeting:  Moved/Carried

4. Business Arising from Previous Meeting:  Nil

5. Treasurer’s Monthly Report:  October 2002

 The Treasurer provided the Committee with a Report on the Financial
 Accounts of the Association (October & Year to Date).

 One of the significant factors regarding his Report, is the fact that the 2002
 Freight Nominations are down by approximately $10,000.00 in regards to
 2001 Figures.

 The Final Financial Report for the Year will be addressed at the next
 Management Committee Meeting.

 The Association’s Financial Accounts will then be placed in the hands of an
 External Auditor in readiness for a Full Report to be provided to all Members
  Prior to the February A.G.M.

6. Guest – Mr. J. Hofman (Release Officer)

Mr. John Hofman requested a Short Meeting with The Management Committee to put forward his views in regards to the 2002 Season being such a difficult one for our Birds.

After a Short Discussion with Various Theories put forward, Mr. Hofman presented the Management Committee with Information that he had received regarding the ongoing process of Capping Wells/Bores across Australia, which could have an effect on our Birds being able to access Water en-route to Home.

The Management Committee thanked Mr. Hofman for his attendance.

7. CORRESPONDENCE IN:

1. Letter from Active Pest Management – Notifying change of Contact Details, plus Tax Invoice for Pest Control Treatment of S.A.H.P.A. Inc. Headquarters.  Action:   Secretary to forward invoice to Treasurer for payment, and record Contact Details.

2. From T. McBeath, A. Brown & V. Curea – Nominations for their respective Birds for The S.A.H.P.A. Inc. Bird of the Year.  Action:  Secretary to finalize Bird of the Year.

3. E-Mail from Central Districts Racing Pigeon Club – Submitting a Motion. “That Club/Group announcements/Sales etc., submitted to the S.A.H.P.A. Publication, be Printed Free of Charge”.  Action:  The Management Committee have moved that all SAHPA Clubs/Groups will be permitted to place a Half Page Advertisement Free of Charge in the S.A.H.P.A. Inc. Journal, regarding a Special Event on their Calendar.

4. From Adelaide Ten Thousand Committee – Minutes of meeting held on Wednesday 25th September.  Action:  Minutes circulated to Clubs & Secretary to file.

5. E-mail from Mr. T. Meekins – Regarding the Proposed Transport Unit Report being Published in the S.A.H.P.A. Inc. Journal.  Action:  The Management Committee thank Mr. Meekins for his correspondence, but still stand by their decision – Refer Minutes 1st October – General Business – Item 6.

6. E-Mail from A. Agar – Regarding the Publication of certain details that were included in the Unit Replacement Proposal.  Action:  The Management Committee would like to apologize to Mr. A. Agar regarding this Incident.

7. Copy of E-Mail from Journal Editor B. Caesarowicz – Reply to Mr. Agars concerns.  Action:  The Management Committee acknowledge the Journal Editor’s reply regarding this situation.

8. From the Salisbury Invitation Racing Pigeon Club Inc. – Requesting the S.A.H.P.A. Inc., Draft a Set of Rules & Regulations and Testing Procedures to enforce the Prohibition of Performance Enhancing Drugs within the Sport.  Action:  The Management Committee are currently drafting a Set of Rules, Regulation & Procedures regarding Performance Enhancing Drugs within Our Sport.

A Notice of Motion from the Management Committee will be included for the Members to vote on at the 2003 A.G.M.

The Salisbury Invitation Racing Pigeon Club Inc. request The North East Line of Flight to be abandoned forthwith – as the Bird Losses are unacceptable.

The Salisbury Club endorses the Proposed New Line/s of Flight for Season 2003.  Action:  The Management Committee thank the Salisbury Club for their endorsement.

9. Convoyer’s Reports for – Marla, Nyngan and Emmdale 3. Action:  Secretary to file.

10. From Racing Analytical Services via Knox Veterinary Clinic – A Collection Kit for Cortisone Test, Identity Document & Set of Adhesive Seals.  Action: Secretary to store Collection Kit for possible Future Use.

11. From Chubb Security – Maintenance Inspection Record for Maintenance Check carried out on 3.10.02.  Action:  Secretary to file.

12. From Vitesse Racing Pigeon Club – with a Notice of Motion – “To Fly Two (2) Lines of Flight for the 2003 Season.  One (1) Line from the Nth/Nth-West Direction.  The Second Line from a Due East Direction. Action:  The General Secretary to note & hold for listing of Notice of Motion for Members consideration at the forthcoming A.G.M.

13. From Mr. P. Beaumont – The Management Committee thank Mr. Beaumont for his correspondence in regards to the following issues –

v New Transport Unit Proposal –This Proposal is currently under Review.

v Congratulating Mr. W. Moyle for accepting the Casual Southern Delegate Position for 2002 - Congratulations acknowledged.

v The Proposed Merger of the SAHPA Inc. Journal with the “Pigeon Fancier” – This Proposal is currently under Review.

v The Electronic Timing System – The Committee’s position has not changed – refer Minutes 11th June – General Business – Item 4.

v 2003 Lines of Flight – The Management Committee stipulated the duration of time that the Current Lines of Flight shall be flown – refer Minutes 2002 A.G.M.- General Business – Item 10.1

v Performance Enhancing Drugs – The Management Committee are currently working on a Set of Rules, Regulations, and Testing Procedures regarding the use of Performance Enhancing Drugs within Our Sport.

14. From Glenside Campus Mental Health Service – Thanking the SAHPA Inc. for the Support in releasing Birds at Glenside Campus to Celebrate World Mental Health Day on 10th October 2002.  Action:  Secretary to file.

15. From Southern Districts Invitation Racing Pigeon Club Inc. – Stipulating the Management Committee’s decision to Change the Lines of Flight is “Out of Order” The Club are of the Opinion that the Lines of Flight that were flown in 2002 should stand until the Completion of Term.  Action:  The Committee are well aware of the Race By-Law pertaining to changes of Lines of Flight, but as stated in the Minutes of October 1st, 2002 under General Business Item 2.  The Committee took the initiative in regards to this matter with the Welfare of our Birds in mind.

16. E-mail from Pooraka Inv. Racing Pigeon Club – Requesting an Interest Free Loan of $1000.00 to be used for the Completion of Their New Clubrooms.  Action:  The Committee have approved the Interest Free Loan – to be paid back over a twelve (12) month period.

17. E-mail from the Ring Secretary – Seeking permission to discard all Ring Transfer Cards dated pre 1985.  Action:  The Management Committee have approved the discarding of all Ring Transfer Cards dated pre 1987.

18. Minutes from Junior Committee Meeting held on 1.11.02 – Secretary to file Minutes & Print Certificates.

8.  CORRESPONDENCE OUT:
 
 1.  Fax to B. Caesarowicz – Requesting that the Transport Unit Proposal not
      be Published in the S.A.H.P.A. Journal, until such time as the Management
      Committee have had a chance to analize this Report.

2.  Fax sent to Australian Pigeon Fanciers Association Inc – In regards to         the merging of the S.A.H.P.A. Inc. Journal with the Australian Pigeon
      Fancier stipulating that a copy of this proposal has been forwarded onto the
      S.A.H.P.A. Journal Editor Mrs. B Caesarowicz to gain her feedback
      Regarding the Logistics of this Concept.

     The S.A.H.P.A. Management Committee have requested more information
     In regards to the Bricon Electronic Clocking System.

3. Fax sent to Knox Veterinary Clinic – Requesting the Purchase of sixty
(60) bottles of Pigeon Pox Vaccine and for an approximate delivery date of same.

4.   Letter to Mr. B. Healy – enclosing a cheque for the payment of six (6)
      Aluminium Hampers.

5. Thank-you Letters – To all Trophy Donors for the 2002 Season.

6.   Letter to the Adelaide Hills Racing Pigeon Club – Thanking them for
     their Club’s Preference for Racing in Season 2003.
 
 

7.   Letter to Mr. A. Thede - Representative for the Nth. East Inv. Racing
      Pigeon Club – Regarding the S.A.H.P.A. Hall Hire Fee for Mr. Morrie
      Kakoschke’s Pigeon Sale.

8. Letter to Mr. R. Hocking – In response to his correspondence regarding the status of his Clocked Bird in Coober Pedy Open on 31st August 2002.

9.  Letter to Mr. O. Bishoff – In response to his concerns as to the
     Disqualification of a Southern Vales Flyer, also response to his concerns in
     regards to a New Race Unit.

       10.   Letter to Mr. J.P. Wilson – In regards to his Advertisement in the
               S.A.H.P.A. Inc. Journal.

 11.  Letter to West Torrens Inv. Homing Club – In Response to their Club’s
 Concerns regarding the length of time the Emmdale 3 Birds will spend on the
 Unit before Release, and thanking them for copies of Correspondence from
 The Adelaide Airport and the City of West Torrens.

12.  Letters of Congratulations – To all SAHPA Winners, enclosing a cheque to
       purchase a Trophy, and a Photograph of Their Winning SAHPA Bird.

                   Moved/Carried – Correspondence In & Out – Confirmed

9.   GENERAL BUSINESS
 
1. Applications are now called for the Position on the Management
Committee to Represent the Southern Electorate – Vacated by Mr. W. Moyle, who is a Casual Appointment (Mr. W. Moyle is eligible to stand again).

Nominations for Election to the Committee of Management shall be in writing and signed by the Nominee and two (2) other Members of the said Electorate.

Applications to be marked “Management Committee Vacancy”, and addressed to:  31 Meath Avenue, Salisbury Downs.  5108

Applications close Tuesday 17th December, 2002.

2. Club Constitutions – Club Secretaries are reminded that any changes to Club Constitutions that are made between Now and the Start of the Season 2003, must be advised to the General Secretary in writing.

3. Notice of Motion Changes for 2003  - Clubs are reminded of the Following:  Clubs wishing to make any Submissions for Rule and/or By-Law changes, must do so by close of mail on December 31, 2002.
 
 
 

Clubs are only eligible, not Groups.  To Lodge Notices of Motions, and any Such Notice, must be accompanied by evidence of the Club Meeting held, Date, Time, Number of Members attending, must accompany the Advice of Notice.

No Notices will be accepted after 31st December, 2002.

The S.A.H.P.A. Management Committee, are currently working on their submissions for Rule and/or By-Law Changes for the 2003 Annual General Meeting.

4. Race & Award Winners 2002.

The S.A.H.P.A. Management Committee has pleasure in announcing this Season’s Trophy and Award Winners.

Congratulations to All Winners.

Association Aggregate Points Champion  V. Curea    200 pts.
Premier Club      Hampstead    63.22 pts.
Bird of the Year SA98 12908 B.B.C  T. McBeath    45 pts
   7th SAHPA Little Topar Open
            10th SAHPA Emmdale Open 2
Lyndhurts Y.B.C.     L. Smith
Little Topar S.A.D.     D. King/C. Ellen
Roxby Downs Open     B. Harris
Little Topar Open     R. Chapman
Coober Pedy Open     R. Hall
Emmdale Open 1     R & B Seedsman
Farina Open      R. Abraham
Emmdale Open 2     P & K Antoney
Marla Open      R & M Wilson
Nyngan Open      W. Verco/P. Loveridge
Emmdale Open 3     G & C Harris
Aggregate Points – Marla/Nyngan   R.P. Fewings &
          K & L Saberton  35 pts.
Slowest Winning Velocity (Nyngan)   W. Verco/P. Loveridge
Vin Blanden Memorial    A. Brown

5. Final Distribution of Certificates

The General Secretary has forwarded all outstanding Top 30 Association Race Certificates to the Secretaries of the Respective Clubs.

6. Junior Presentation Night

Members are advised that the 2002 Junior Presentation Night will be held at the S.A.H.P.A. Inc. Hall on Saturday – 30th November – 6.00 p.m.
 

7. The Chairman & Vice-Chairman Vacancies

The General Secretary is now calling for Applications from Interested Persons for the Positions of Association Chairperson and Vice-Chairperson.  These Positions will be voted on by the S.A.H.P.A. Membership.

Applications close on Tuesday 31st December 2002 – All Applicants must be Financial Members of the S.A.H.P.A. Inc.

Applications to be addressed to –
     The General Secretary, 31 Meath Avenue, Salisbury Downs.   5108.

8. S.A.H.P.A. Officer Bearer Positions

In accordance with S.A.H.P.A  Rules, Nominations are now Called for the Following Positions:

General Secretary, Assistant Secretary, Treasurer & Ring Secretary.

Nominations must be in the Hands of the General Secretary by Friday January 17th, 2003 – All Applicants must be Financial Members of the S.A.H.P.A. Inc.

A List of General Secretary’s Duties, is available by phoning 8258.2516.

All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date.

Applications to be addressed to:
The General Secretary, 31 Meath Avenue, Salisbury Downs.  5108

9. Positions with the S.A.H.P.A. Inc.
Applications are now called for the Following Positions:

Race Adjudicator   S.A.H.P.A. Convoyer
Release Officer   Transport Loading Stewards (2)
Unit Cleaners (2)   Clock Chairperson
Journal Editor    Website Manager
Computer Systems Administrator Publicity Officer

All the above Honorariums will be discussed at a Later Date.  Applications close February 14th, 2003.

Applications to be addressed to:
The General Secretary, 31 Meath Avenue, Salisbury Downs.  5108
 
 
 
 

10. Sires Produce Dates

Members Please Note – Sires Produce dates are Sunday 1st December 2002 & Sunday 2nd February 2003 to be held at S.A.H.P.A. Headquarters, Baulderstone Road, Gepps Cross.

11. Race Program – 2003

Held Over – Interim Program to be discussed at Next Meeting.

12. Compulsory Pigeon Pox Vaccination

Due to the fact that Pigeon Pox Vaccine is readily available again, The Management Committee have moved that Vaccination against Pigeon Pox for the 2003 Season will be compulsory.

For those Individuals/Clubs requiring Vaccine – Please contact the General Secretary for further details.

13. S.A.H.P.A. Journal Review

Held over to be discussed at Next Meeting.

14.New Transport Unit

 This Proposal is currently under Review.

15.Ring Sales

Important Notice from the Ring Secretary – All S.A.H.P.A. Members please note that Life Ring Sales will not be available from 21st December 2002 to 5th January 2003 inclusive.

10.  MEETING CLOSED:  10.30 p.m.

11. DATE OF NEXT MEETING:  Tuesday 3rd December – 7.00 p.m.