1. Chairman opened meeting at 7.00 p.m. Attendance:  Mr. D. Thalbourne (Chairman) Mr. J. Nisbet (Vice-Chairman) Mr. J. Cock, Mr. R. Fewings, Mr. K. Pridham, Mr. P. Couzner, Mr. W. Moyle, Mr. R. Seedsman, Mr. M. Pethick (Treasurer)

2. Apologies: - Mrs. C. Myers

3. Minutes of Previous Meeting: - Moved/Carried

4. Business Arising from Previous Meeting; - Nil – Moved/Carried

5. Treasurer’s Monthly Report:

The Treasurer presented his report, including the New Race Unit Report that was submitted by Mr. T. Meekins.

The Treasurer explained to the Committee that he had only just received the Report and at this stage has not had the opportunity to carry out an Audit of the Content or Argument of the Report in regards to its Financial Implications.  The Treasurer was asked if he could submit his findings regarding this matter at the Next Meeting.

The Treasurer then gave an overall picture of the S.A.H.P.A. Inc’s Financial Position at this point in time, which highlights that a $16,000 Operating Profit exists at this stage, which is approximately $3,000 down in regards to this time Last Year.

The contributing factors as to why this is the case is that:

Ø Money received from Interest is down in relation to this stage last year.

Ø Freight Nominations are down even allowing for the fact that Members have had the luxury of Relative Cheaper Flying for this Season, which can only reflect on the fact, that it has been a difficult year for our Birds.

Mr. J. Cock explained that he is currently working on a program, which can be used to establish the Cost for flying individual Race Points and the Cost of the Overall Program.  The information will give the S.A.H.P.A. Inc. a Guide as to Charges required to sustain Profitable Flying and a tool to monitor the Financial Viability of Racing the Program.
 

6. Casual Southern Electorate Vacancy:

 Mr. W. Moyle was invited to present his thoughts as to becoming a Member of
 The Management Committee.

 After a lengthy informal discussion, Mr. Moyle was accepted by the
 Committee to represent the Southern Electorate for the remainder of 2002.
 

7. CORRESPONDENCE IN:
 

1. Letter from Otto Bischoff – Regarding the disqualification of a Flyer whose clock tape was not secured to the spool, plus his disapproval of  certain points relating to the 2002 Race Program, and his thoughts as to the purchase of a New Race Unit.  Action:  The Committee take no delight in disqualifying People, but believe the Flyer in question was given a Fair Hearing under the SAHPA Rules.   The Purchase of a New Race Unit is currently under investigation.  The Committee are quite satisfied with the 2002 Race Program.

2. From Barossa Valley Racing Pigeon Club Inc. – Outlining their Squeaker/Breeder’s Plate Sale to be held on Sunday 24th November 2002, for more information please contact Mrs. Fae King on (08) 8524.4278.

3. From Hampton Haulage – Invoice for cartage of Pigeons to Parachilna 1 & 2, Broken Hill South 1 & 2, Lyndhurst YBC, Little Topar SAD, Roxby Downs, Little Topar Open & Coober Pedy Races.  Action:  Invoice forwarded to Treasurer for payment.

4. E-mail from Mr. T. Meekins – Regarding the Presentation of his Transport Unit Report to the Committee as soon as it has been finalized.
Action:  To be discussed in General Business.

5. From Life FM – Requesting further sponsorship for the Special Childrens’ Christmas Party.  Action:  As the S.A.H.P.A has already sponsored the Childrens’ Christmas Party, a further contribution for this year has been denied.

6. From North East Inv. Pigeon Club – Requesting that the Hiring Fee of the SAHPA Headquarters be waived, enabling all proceeds from the Morrie Kakoschke Sale to be given to Morrie’s Family.  Action:  While the Committee are compassionate with Mr. Morrie Kakoschke’s situation, the request has been denied.

7. From Pasminco Limited – Advising that there is no practical value left in existing Pasminco Shares.
 
 

8. Letter from Mr. R. Hocking – Requesting adjudication as to the Club & Group status of his clocked bird in Coober Pedy Open held on the 31st August 2002.  Action:  While the Committee are sympathetic to Mr. R. Hocking’s situation regarding this matter, the status of Birds clocked after the S.A.H.P.A. Inc. Result has been finalized, is solely up to the jurisdiction of the Club or Group concerned in accordance with Race By-Law 19.

9. From Knox Veterinarian Clinic – Regarding the Availability of Pigeon Pox Vaccine.  Action:  It is anticipated the Pigeon Pox Vaccine will be readily available from November 2002.

10. From Adelaide Hills Racing Pigeon Club – Regarding their preference for the Lines of Flight for 2003 Season.  Action:  The Adelaide Hills Racing Pigeon Club would prefer to fly Nth, Nth/West and East for the 2003 Season.

11. From Mr. W.T. Moyle – Regarding his platform for becoming a Member of the Management Committee, also enclosing a suggested Race Program for 2003 Season.  Action:  The Committee thank Mr. W. Moyle for his Correspondence and Suggested Race Program for 2003 Season.

12. Convoyer’s Report – Little Topar Open, Coober Pedy Open, Emmdale Open 1, Farina Open 2 & Emmdale Open 2. Action:  Secretary to file.

13. Letter from West Torrens Inv. Homing Club – Forwarding a copy of a response from the Adelaide Airport and the West Torrens Council regarding a proposed New Member of their Club, and a letter regarding their concerns as to the last two (2) Races on the Nth. East Line.  Action:  Secretary to file the Correspondence from the Adelaide Airport and The City of West Torrens Council for Future Reference.  The Last two (2) Races on the Nth/East Line, at this stage will remain as scheduled.

14. Letter from Top-Flite Australia – Regarding their disappointment as to the quality of their advertisement that was placed in the SAHPA Inc’s Volume 4 – No 5 - July 2002 Journal.  Action:  The Committee have approved the Advertisement Refund regarding this matter.

15. Letter from Brenda Caesarowicz (Journal Editor) – In response to  Top-Flite Australia’s advertisement placed in the July Issue.  Action:  The Committee thank the Journal Editor for her correspondence regarding this situation.

16. Letter from the Australian Pigeon Fanciers Assoc. Inc. – Regarding the merging of the SAHPA Inc. Journal with the Pigeon Fancier, also offering the SAHPA Inc. the opportunity to become the South Australian Agent for the Bricon Electronic Timing System.  Action:  The Committee will be exploring the proposal in regards to the Merging of The Pigeon Fancier and The S.A.H.P.A. Journal.
 
Bricon Electronic Timing:  At this stage the Electronic Timing System has not been sanctioned by the S.A.H.P.A. Inc, but the Committee are quite willing to persue this proposal, therefore will be requesting details as to costings, back-up maintenance etc. in relation to this system.

17. Minutes from the Special Races Committee – For meetings held in August & September.  Action:  Secretary to file.

Ø Points of Interest regarding these minutes are:

The Sires Produce Classic for 2003 – will be flown from Lyndhurst 500 km north of Adelaide.

Recommendations regarding the Alice Springs event for 2003.
 

      8. CORRESPONDENCE OUT:

1. Letter to Mr. M. Clark – Thanking him for his correspondence regarding
The use of the Nth.Suburban Trolley to assist the Loading of Birds on Hampering Nights.

2. Letter to Mr. W. Moyle – Inviting Mr. Moyle to attend the Management
Committee Meeting on Tuesday 1st October.

3. Letter to Mr. P. Goodrich – Regarding the extension of Life Ring Expiry Date.

4. E-Mail to Mr. T. Langsford – Addressing his concerns and stipulating the reasons as to the increase in Birds per Bay on the Main Unit, also addressing his concerns as to the Lyndhurst Y.B.C.

5. Letter to Lynne James – Re:  World Mental Health Day – Release of Pigeons on Thursday 10th Oct – 2.30 p.m. to celebrate World Mental Health Day.

Moved Correspondence In & Out be accepted – Carried.

      9. GENERAL BUSINESS:

1. Presentation Evening.

Tickets are still available for the S.A.H.P.A. Inc Presentation Evening.

The S.A.H.P.A. Presentation Night will be held on Saturday 16th November – 7.00 p.m. at the Paradise Hotel, 700 Lower North East Road, Paradise - $23 per Head.

Bookings to Cheryl Myers – 8266.4441.  Tickets must be paid for by 10th October.

2. 2003 Race Program.

While it was envisaged that the current Nth. East Line of Flight would continue for three (3) years.  The Committee have taken the initiative with the Welfare of our Birds in mind, that the East Line of Racing will replace the Nth. East Line for the 2003 Season.

It is expected that this line will be flown in conjunction with Nth. Nth/West Line for next season with a special meeting to be held in August of 2003 for the Members to decide the Lines of Flight for the following three (3) years.

3. Royal Show Stall.

The Management Committee would like to extend their thanks to all those people and in particular to Mr. B. Mahomet who gave of their time to help out at this years S.A.H.P.A Inc. Information Stand during the Royal Adelaide Show.

4. Pigeon Pox Vaccination for Season 2003.

The Committee will be discussing the return of the compulsory Vaccination for the 2003 Season at the next meeting.

5.  Forthcoming Management Committee Elections (Preliminary Advice)

     The General Secretary wishes to issue a “Preliminary Advice” to all
     Members within the Southern Electorate on the Vacancy that will require
     Representation on the Management Committee at the 2003 A.G.M.

     The General Secretary asks that All Members of the Southern Electorate
     Consider who they would like to see represent their Electorate from 2003
     For a term of 3 years, and encourage their choice of Member to apply and
     Be nominated for this Position.

     Vacancy Notices will be issued in the next set of Minutes, with the Election
     Being held in December 2002.

6. Copy of New Transporter Report from Mr. T. Meekins.

As the New Transporter Report has only just been received at this Meeting, the Committee reserve the right to study all aspects pertaining to the Report and submit their findings at the next Committee Meeting.

The Committee are disappointed that this Report has found its way into the S.A.H.P.A. Inc. Journal without giving them or the S.A.P.H.A. Treasurer the Courtesy of studying the Report First Hand.
 

7. The Use of Performance Enhancing Drugs within our Sport.

The Committee are currently drafting New Regulations and Procedures regarding the use of Performance Enhancing Drugs within our Sport, and the Consequences associated with any Flyer who is found Guilty of administering these Drugs to Their Birds.

10.   DATE OF NEXT MEETING:  Tuesday 12th November 2002 – 7.00 p.m.

    11. MEETING CLOSED:   11.15 p.m.