1. Chairman Opened Meeting at  7.00 pm  Attendance:  Mr. D. Thalbourne,
(Chairman) Mr. J. Cock, Mr. R. Fewings, Mr. K. Pridham, Mr. P. Couzner, Mrs. C. Myers, Mr. R. Seedsman.

2. Apologies:  Mr. J. Nisbet, Mr. M. Pethick

3. Minutes of Previous Meeting:  Moved/Carried

4. Business Arising from Previous Meeting:  Nil – Moved/Carried

5. Treasurer’s Monthly Report:

Mr. Pethick apologized for being unable to attend the meeting, giving reasons for his absence by way of facsimile including a copy of the Profit & Loss Statement for the period ending July 2002.

In the Treasurer’s absence, the Committee were asked to peruse the report and note any questions for discussion at the next meeting.

6. CORRESPONDENCE IN:

1. From the Office of Consumer and Business Affairs – Notification that they
Are currently in the process of De-Registering the Craigmore Inv. Racing Pigeon Club Inc., and ensuring that all steps under the Associations’ Incorporations Act 1985 (“The Act”) are being adhered to.

2. From Southern & Western Community Broadcasters Inc. (Coast FM) –
Enclosing Membership Form and Account.  Action:  Membership Form and  Payment of Account forwarded to Registered Office of above Broadcaster.
 

3. E-mail from Northern Group – Seeking approval to conduct a Ring Race for 2003 Season.  Action:  Approval for the Northern Group Ring Race for 2003 Season has been granted.

The Northern Group intends to purchase a set quantity of rings minus the 15c per ring refund allocation.

These rings will be sold at a fixed price to any interested SAHPA Members.  All income from the ring sales will be pooled and prize money will be allocated for a 2003 Season Race (yet to be determined).
 

4. From W. Moyle – Applying for the Casual Vacancy on the Management Committee for the Southern Electorate, also enclosing his suggestions as to future Race Programs. Action:  Mr. W. Moyle is to be invited to attend the next Management Committee Meeting, to discuss his application to fill the Casual Vacancy on the Management Committee.

The Management Committee will discuss future Race Programs at the next Management Committee Meeting.
 

5. E-mail from T. Langsford – Regarding the number of birds per bay on the Main Race Unit, also seeking an explanation as to why the Lyndhurst Y.B.C. Birds were released on Saturday and not Sunday.  Action:  The Management Committee are quite satisfied with the number of Birds per Bay on the Main Unit, as they are in line with International Standards.

The Birds have been and will continue to be spread out over the Unit when it is applicable to do so.

In accordance with the Release Guidelines, the Release Officer’s Report and the Convoyer’s Report, the Management Committee could see no reason why the Birds should have been held over for a Sunday Release for the Lyndhurst Y.B.C.

6. From P. Goodrich – Regarding the Life Ring Expiry Date for Rings.  Action:  The Management Committee after due consideration to Mr. P. Goodrich’s concerns, have extended the Life Ring Expiry Date to the 1st January 2004.

Any Bird with a Life Ring year prefix more than 10 years old, as of this date will not be accepted to compete in any S.A.H.P.A. programmed Race.

7. From Tea Tree Gully Club – Advising of their moving to new Club Rooms as of the 10th August.  The new address is 18-28 Memorial Drive, Tea Tree Gully.  5091.  Telephone No – 8263.2775.  Action:  Secretary to note change of Address & Telephone No.

8. From Knox Veterinary Clinic – Advising of Test Results for Pigeon Grain used on the Main Race Unit.  Action:  Test showed that there are no problems with the Grain that is used on the Main Race Unit.

9. From The Royal Adelaide Hospital – Requesting the release of Pigeons to celebrate World Mental Health Day on Thursday 10th October 2002 – 2.30 pm.  Action:  If there is any Member/s who can help with the Releasing of Pigeons at the Glenside Campus on the above date, can you please contact the General Secretary for further details.

10. From The Office of the Liquor and Gambling Commissioner – Advising that the changes to the SAHPA Management Committee have been noted under Section 36 (3) (d) of the Act.

11. From Maurice Clark – Regarding the use of the North Suburban Trolley for moving loaded hampers from one side of the Main Race Unit to the other, with the possibility of the purchase of two (2) trolleys for the 2003 Season.  Action:  The Management Committee have approved the Manufacture or Purchase of two (2) trolleys for the 2003 Season.

12. From W. Moyle – With a suggested Revised Program for 2002 Season.  Action:  The Management Committee thank Mr. W. Moyle for his suggestions, but at this stage are committed to the 2002 program.

13. From Murray Bridge Homing Pigeon Club – Requesting the use of the SAHPA Computer Program to calculate their Club Result for 2002 Season.  Action:  Murray Bridge Club is an affiliated club of the SAHPA Inc, approval has been given for the use of the Computer Program to calculate their Club Results.

14. From Life FM – Confirming the script to be used for on-air announcements in regards to the SAHPA’S support of the Christmas Party to be held for Special Children.  The script to be used is (The South Australian Homing Pigeon Association are proud to support this year’s party).

15. From The R.S.P.C.A. – Regarding (Anonymous) complaints as to the treatment of the Association’s Pigeons.  Action:  The Management Committee strongly deny these complaints as to the treatment of the Associations’ Pigeons, and therefore have invited the R.S.P.C.A. to inspect the S.A.H.P.A Inc’s operations at any time.

The Committee would also invite (if so desired) an R.S.P.C.A. Representative  to accompany the Birds to any Race, so as they can witness for themselves the manner and care which is applicable to all Birds prior to Release

The S.A.H.P.A Inc. believe they are beyond reproach as to the treatment of Members Birds, and it is unfortunate that the person/s responsible for these complaints do not have the Intestinal Fortitude to approach the General Secretary or the Management Committee to establish the correct facts and reasoning behind all decisions in relation to the WELFARE OF THE BIRDS!!

16. Convoyer’s  Reports – Broken Hill South I & II, Parachilna II, Lyndhurst Y.B.C., Little Topar S.A.D. & Roxby Downs.  Action:  Secretary to file.

17. From Hampton Haulage – Cartage Invoice for the months of May & June 2002.  Action:  Secretary forwarded invoice to Treasurer for payment.

18. From Adelaide 10,000 – Minutes of meeting held on 21st August, Adelaide 10,000 Race will be continued in 2003 – new venue at Rosedale, Lindsay Smith new Loft Manager.  Letters to go out to Nominators as soon as possible.

19. From Eastern Equity Insurance Brokers – Confirmation of Directors & Officers Liability Policy Schedule.  Action:  Secretary to file.

7.  CORRESPONDENCE OUT:

1. Facsimile to Mr. G. Harris – Special Races Committee – Confirmation of the Management Committee’s approval of the Canberra Race, and the purchasing of Six (6) Aluminium Hampers, which are to remain the Property of S.A.H.P.A.

2. Letter to Adelaide Hills Club – Enclosing the Convoyers’ Reports for
 Parachilna 1, plus reimbursement cheque for freight fees for Parachilna 1.

3. Letter & Cheque to Mr. K. Moyle –  Payment of Freight costs for the use of the Back-up  Unit for Parachilna 1.

4. Letter to Mr. B. Washington – Advising him that a copy of his letter
Regarding the de-registration of the Craigmore Racing Pigeon Club Inc., has been forwarded to the Office of Consumer & Business Affairs.

5. Letter to Francine Connor (Marketing Manager) Royal Agricultural &
Horticulture Society of S.A. Inc. – Requesting Complimentary Royal Show Passes, which will be issued on a Daily Basis to our Volunteer Staff, who will be looking after our Information Stand in the Pigeon/Poultry Pavillion.

6. Letter to The Barrier & Broken Hill Homing Club Inc – Enclosing a
Cheque for a Trophy Donation.

7. E-mail to Mr. K. Moyle (Millswood Club) – Advising that the Capitation
Fee refund for Club Member has not been approved.

8. Memo to Clubs/Group Centres – Requesting all paperwork pertaining to any
Member/s in their relevant Clubs/Groups who are placed in the First 40 Positions in S.A.H.P.A. Races to be placed in the Stamped/Addressed Envelopes provided and posted to the Race Adjudication (Mr. P. Trzeciak) as soon as possible for verification.

9. Letter to Dr. M.D. Peters, Executive Director, R.S.P.C.A. –
Acknowledging the receipt of his correspondence dated 14.8.02 and advising him that the Management Committee will address the Society’s concerns at our next meeting.

Moved Correspondence In & Out be accepted. - Carried

8.   GENERAL BUSINESS:

1. Presentation Evening.

The SAHPA Presentation Night will be held on Saturday 16th November – 7.00 pm at the Paradise Hotel, 700 Lower North East Road, Paradise. $23.00 per head.  Only 150 Tickets are available – Bookings to Cheryl Myers – 8266.4441.  Tickets must be paid for by 10th October.

2. 2003 Race Program.

To be discussed at the next Management Committee Meeting.

3. Ring Orders.

Note – All Ring Orders from now on are to be lodged with the S.A.H.P.A Inc. Ring Secretary – Telephone 8264.2838 - along with correct Money/Cheque etc.  No rings will be despatched until full payment has been received.

4. Use of Stamped/Addressed Envelopes for sending in of Flyer results to the SAHPA Race Adjudicator:  Groups requiring more Stamped/Addressed Envelopes please contact Bob on 8258.2516.  Please ensure your Results (Top 40) are despatched as early as possible.

5. Transport Unit.

The Management Committee are investigating the cost of a New Transport Unit from Overseas.

Once all costs have been established, the Management Committee will decide whether a New Transport Unit is a viable proposition.
 

     6. S.A.H.P.A. M ember – Clock Tape Reading.

 After observing the Clock Tape of a Member who competed in the Roxby
 Downs Open, the Management Committee have decided that the print could
 Not be read with any accuracy, therefore the Member would have to be
 Disqualified.

 This is an unfortunate situation – could all Clock Committee’s/Members
 Please ensure the Clock Tapes are fixed to the spool before clocks go out
 On Clock Setting Nights.

     7. Members are reminded that it is your responsibility to have your Clock
 presented at the appropriate time on Clock Reading Night if you require a
 reading.
 

 9.  DATE OF NEXT MEETING:    Tuesday 1st October 2002 – 7.00 pm.
 

10  MEETING CLOSED:               9.30 pm.