1. Chairman Opened Meeting at   7.00 pm  Attendance:  Mr. D. Thalbourne.
 (Chairman) Mr. J. Nisbet (Vice Chairman) Mr. J. Cock. Mr. R. Fewings,
 Mr. K. Pridham, Mr. P. Couzner, Mrs. C. Myers, Mr. R. Seedsman.

2. Apologies:  Nil

3. Minutes of Previous Meeting:  Minutes of Previous Meeting Moved/Carried.
 
4. Business Arising from Previous Meeting:

 Motion:  Moved that Life Ring Re-imbursement be paid out at least Two (2)
     Weeks prior to the Young Bird Derbies.  Moved/Carried

5. Treasurer’s Monthly Report:  Mr. M. Pethick
 
 The Treasurer presented his Report, with the Main Topic of discussion being
 The Increase in Public Liability Insurance.  As the Association is responsible
 For the cost of premiums in regard to all Clubs under their umbrella, and
 Allowing for the fact that our Insurance has been kept to a minimum, through
 The efforts of Mr. A.Thede (VFP Insurance), the fact remains that Public
 Liability Insurance is of concern.

 Due to Possible Increases of Insurance Premiums in the future, the Committee
 Will be monitoring this situation in respect to passing some of these costs on
 To the Clubs.

 After further points of interest were discussed, it was moved that the
 Treasurer’s Report be accepted.

6. Guest – Mr. R. Billing (Convoyer)
 
 Mr Billing was invited by the Committee to give his views as to the
 Circumstances that occurred at Parachilna 1, in regards to the Birds
 Escaping from the Back-up Unit.

 The Committee thanked Mr. Billing for his views and would take on board
 His concerns for further discussion.

7. Guests – Two Representatives from Adelaide Hills Club – Mr. J. Marafiote &
      Mr. D. Stasinowski.

 Mr. Marafiote outlined his concerns and disappointment as to the incident of
 Adelaide Hills Birds escaping from the Back-up Unit at Parachilna 1.  Mr.
 Marafiote also outlined certain aspects that he thought would alleviate this
 Problem occurring in the future.
 

 Mr. Stasinowski presented all Nomination Sheets from Adelaide Hills Flyers
 Who had participated in Parachilna 1, along with a request from their Club,
 Regarding this incident for the Committees’ approval.

 After some discussion the Committee have agreed to Re-imburse the Club for
 Freight costs associated with the Race.  Any Young Birds that were returned
 To Headquarters are still required to be Qualified for the Derbies.

 The Committee regret this incident occurring, and if in the future
 The Back-up Unit is required, it is to adhere strictly to a set of
 Guidelines that have been established.
 
8. CORRESPONDENCE IN:
 
 1. From Life FM – Thanking the SAHPA for Their support regarding the   Christmas Party for Special Children. Action:  Secretary to File

2. From T. Langsford – Regarding the Committees’ Decision not to
Approve the Electronic Timing System.  Action:  The Committee thank Mr. Langsford for his concerns, and ask that he refer to 11th June Minutes – General Business Item 4.

3. From Mr. T. Meekins – Resignation from Management Committee

Motion:  Moved that Mr. T. Meekins Resignation be accepted – Carried.

MANAGEMENT COMMITTEE -  Expression of Interest is being sought For a Casual Vacancy Position on the SAHPA Committee of Management.  He/She must be a Financial Member of the SAHPA
And be a Member of the Southern Electorate.

Please contact the General Secretary on 8258.2516.

4.       From Gawler River Club – Advising of Mr. Ian Hodge’s Resignation
Mr. Ian Hodge was an Affiliate Member of the SAHPA, and has decided to fly with Balaklava/Wakefield Plains. Action:  Secretary to note & file.

5. From Special Races Committee – Copy of minutes for Meetings held on the 25th March & 13th June, 2002.  A request for the SAHPA to Purchase Aluminium Hampers.  Action:  The Committee have approved the Special Races Committee Recommendation to fly a Race from Canberra in 2002.

The Committee have approved the Purchase of 6 Aluminium Race Bird Hampers, Hampers are to remain the Property of SAHPA.
 

6.       From Adelaide 10,000 Committee – Copy of Minutes for Meeting
Held on the 19th June, 2002.  Action:  Copy of Minutes sent out to Club Secretaries & Secretary to file.

7.       From V.F.P. Insurance – Copy of SAHPA Insurance Cover, and
Personal and Public Liability Claim Report.  Action:  Secretary to file for Future Reference.

8.       From Adelaide 10,000 – Copy of minutes for Special Meeting held on
26th June, 2002.  Action:  The Adelaide 10,000 Committee would like  to inform Members that the 2003 Race will not take place at the Virginia Venue.  At this Stage the Race is being held in obeyance, until such time as a Suitable New Venue & Loft Manager can be obtained.

The Committee would like to Thank Brian & Sue Donovan for making their Property available to us over the past 6 years.

Action:  Copy of Special Meeting Minutes sent out to Club Secretaries & Secretary to file.

If any Member is interested in Hosting The Adelaide 10,000 Race,
Could they please contact the General Secretary on 8258.2516.

 9. From Office of the Liquor & Gambling Commissioner - Enclosing
  Limited Club Licence Schedule Forms. Action:  Secretary to Advise
  The Liquor & Gambling Commission of Names & Addresses of SAHPA
  Inc. Committee Members.

 10. Email from J. Hofman – Advising that he has Emailed the Northern
  Districts Inv. Combine of a Possible Race Clash on the 5th October
  (Nyngan) and the 12th October (Gilgandra).  The Northern Districts
  Combine are Racing from Cobar on both of these dates.  Action:
  Release Officer to Continue to Monitor the Situation.

11.       Fax from B. Caesarowicz. – Advising of Journal Publication Delay,
And the Reasons Why.  Action:  Copy of Memo sent to all Club Secretaries.

12. Convoyer’s Reports from – Stirling Nth, Yunta 2, Hawker,
Yunta 3 & Parachilna 1.    Action:  Secretary to file.
13. From Mr. B. Washington – Regarding the Winding-up of the
Craigmore Pigeon Club.  Action:  Copy of Mr. Washington’s Letter
Has been forwarded to the Office of Consumer & Public Affairs Dept.

14. E-mail from J. Hofman – Regarding the Number of Birds per Bay
On the Main Race Unit.  Action:  The Committee would like to Thank Mr. Hofman for his views and will discuss this item in General Business.

15. From Millswood Club – Requesting Re-Imbursement of Capitation
Fee for one of their Members who has decided not to fly anymore.  Action:  As we are well into the 2002 Season, the Committee have denied the request for Re-Imbursement of Capitation Fee.

16. From Evolving Solutions – Copy of a letter sent to Mr. S. Lucas of
The V.H.A., Outlining issues regarding the Establishment of The New Computer System for their Association.  Action:  Secretary to file.

17. E-mail From K. Moyle – Freight Charge for Parachilna 1.
Action:  Secretary to forward to Treasurer for Payment.

9. CORRESPONDENCE OUT:

1. To Campbelltown Pigeon Club – Advising of approval for the Club’s
Sires Produce Race to be held in conjunction with the Little Topar S.A.D.

2. Letter to Mr. & Mrs. Rob Wilson – Thanking them for their Trophy
Donation for the Most Successful Flyer in the 2 Bird Special Series.

3. Letter to Smithfield Inv. Racing Pigeon Club  - Advising them that
The Management Committee would appreciated the Smithfield Club
Continue with Group Status.

 4. Letter of Thanks to Mrs. M. Cooke – Confirming the Acceptance of
  Her Family’s 1905 Oodnadatta Trophy for Display in the Trophy
  Cabinet.

5.       Letter to the Office of the Liquor & Gambling Commissioner –
Advising of Existing and Newly Elected Management Committee Members.

6.       Letter to Consumer & Business Affairs – Enclosing Correspondence
From Mr. B. Washington regarding the Winding-up of the Craigmore Pigeon Club.

7.       Race Results – Race Results for the first Seven (7) Club Races, have
Been Distributed to Clubs for display on Club Notice Boards.

Moved/Carried – Correspondence In & Out – Confirmed.
 
 
 
 
 
 
 
 

10. GENERAL BUSINESS:

1. Review of Bird Numbers per Bay on Main Race Unit.

After some discussion it was moved that the Main Race Unit carry 60
Birds per bay for Parachilna, Broken Hill South, Farina, Little Topar &
Roxby Downs.  Clubs are requested to put 30 Hens & 30 Cocks per Club Hamper for these Races.

2. Voting Electorates – 2002-2003 – The General Secretary has
Reviewed the Voting Electorates for 2002-2003.  The Final Result
Will be Tabled for the Committee’s Approval.  The Make-up of the
Electorates will be advised to Members thereafter.

Please find attached 2002 Voting Electorates Statistics.

3. SAHPA Aggregate Points Award – Jacket – The Association will
      Provide a Voucher for a Jacket to the Value of $200.00 for this year’s
 Aggregate Points Winner.  The Jacket will be presented to this year’s
 Winner, at the end of the Season Function.

4. Tossing of Bird/s – Association Races  - REMINDER!

The First (1st ) Second (2nd) & Third (3rd) Placed Bird of each Association Race Shall be Tossed within Seven (7) Days of Homing from the Race.

The Chairman or Secretary shall Toss the Member’s Winning or Place-Getting Bird, and shall Certify that the Bird was tossed.

The Bird Verification Form is to be Duly Completed, Signed accordingly, and Returned to the General Secretary.

 5. SAHPA Ring Orders – Ring Order Forms have been distributed to all
Clubs, Please Fill out these Forms Clearly.

Ring Orders and Payment to be lodged with the General Secretary No Later than 1st August (Hamper Night Farina Y.B.C) 2002.

 6. S.A.H.P.A. Races.
  It is recommended by the SAHPA Clock Chairperson, that all Clock
  Seal Numbers are recorded on the Clock Check Sheet immediately
  Clocks are presented on Clock Reading Night.

7. The SAHPA Committee have approved a Trophy Donation for the Barrier & Broken Hill Homing Club.

 DATE OF NEXT MEETING:  Tuesday 27th August – 7.00 p.m.

 MEETING CLOSED:  10.45 p.m.