1. Chairman opened meeting at 7.10 p.m. Attendance: Mr. D. Thalbourne, (Chairman), Mr. J. Nisbet (Vice Chairman), Mr. T. Meekins, Mr. J. Cock, Mr. R. Fewings, Mr. K. Pridham, Mr. P. Couzner, Mrs. C. Myers, Mr. R. Seedsman.
2. Apologies: Mr. M. Pethick
3. Minutes of Previous Meeting – 14th May: Moved/Carried
4. Business Arising from Previous Meeting: Release Details
Tune-In to Saturday Morning Radio – 88.7 Coast FM - Release Details and Information 9.30 a.m. Repeated Release Details again at 11.30 a.m.
5. Treasurer’s Report:
Mr. Pethick apologized for being unable to attend the Meeting, giving reasons for his absence by way of Facsimile including a copy of the Profit & Loss Statement for the period 30th Dec 2001 to 31st May 2002, and an analysis into the possible Race Unit Purchase.
· Profit & Loss Statement
In Mr. Pethicks absence, the Committee were asked to peruse the Report and note any questions for discussion at the Next Meeting.
· New Race Unit
After considerable discussion, it was decided that a Deadline for a Complete Feasibility Study into the Possible Purchase of a New Race Unit be set for the end of August 2002.
Once the Committee have studied the Facts and Figures, keeping in mind the Financial Impact this will have on the Future Finances of the SAHPA Inc., a decision will be made as to whether the Purchase of a New Race Unit is a Viable Proposition or Not.
If in the opinion of the Committee that a New Race Unit is a Viable Proposition then all Facts & Figures will be presented to the Members for Their Final Decision.
· Systems Administration Officer’s Honorarium
It was moved and carried that the Systems Administration Officer’s Honorarium be set at $500.00 for the 2002 Season.
6. CORRESPONDENCE IN:
1. From Sth. Aust. Racing Pigeon Federation Inc. – Advising of
Office Bearers for 2002 Season. Chairman – D. Thalbourne, Secretary/Treasurer
– K. Moyle, also advising of Club Delegates.
Action: Secretary to Note & File.
2. From Central Group – Minutes of Meeting held on the 14.5.02.
Action: Secretary to File.
3. From Office of Consumer and Business Affairs – Re:
De-Registration of the Craigmore Invitation Racing Pigeon Club Inc.
Action: General Secretary to Reply.
4. From Salisbury Inv. Racing Pigeon Club Inc. – Advising of the
Members acceptance of G & J. Watson as a Member to the Salisbury
Inv. Racing Pigeon Club Inc. Action: Secretary to note
The Committee have approved the Transfer of G & J Watson.
5. From Smithfield Inv. Racing Pigeon Club – Request for the use
Of the SAHPA Headquarters to conduct a Squeaker Sale on
December 8th 2002. Action: Secretary to record on file.
6. From Smithfield Inv. Racing Pigeon Club – Advising of their
Intention to dissolve the Playford Group as the E.B.B.R.P.C. Are
Now flying in the Northern Group. Action: The Committee
are of
The Opinion that as the Smithfield Club were credited with Group
Status in the past, they can see no reason for this situation to alter.
7. From Pt. Adelaide South – Requesting Late Membership for one
Of their Flyers. Action: Secretary to include on Membership
List.
8. From Central Federation – Minutes of Delegates Meeting held
On the 21st May, 2002. Central Federation have put in a request
to lease the SAHPA Canteen. Action: The Canteen Lease has been
approved for the remainder of 2002 Season, with a Right of Return for 2003
Season.
9. From Para Inv. Homing Club – Advising of name change for
One of their Members. Action: Secretary to make amendment
On Membership List.
10. From Mary & Peter Searle & Family – Thank-you to the
Members of the SAHPA for their Support & Understanding in
Their time of Grief.
11. From Rob & Margie Wilson – Congratulating the Management
Committee for their approval of the Two (2) Bird Special in
Conjunction with every SAHPA Race. R & M Wilson enclosed
a cheque for a Trophy for the Most Successful Flyer in the Two (2)
Bird Series for 2002 Action: The Committee would like to
thank Mr. & Mrs. R & M Wilson for their Trophy Donation regarding
this Two (2) Bird Special Series.
12. Convoyer’s Report from Carrieton & Yunta 1 – Action: Secretary to file.
13. From G. Woodberry – Quote for the 2002 Season Photographs
of the Twelve (12) SAHPA Winners.
Action: The Committee
have approved the Quote for SAHPA
Winners Photographs. It is
envisaged that any Owner lucky
enough to win a SAHPA Race,
would contact Mr. G. Woodberry
to establish a time for the
Photographs to be taken.
Further Details can be obtained from the General Secretary.
14. From Adelaide 10,000 Committee: Minutes of Meeting Held
on
On the 15th May, 2002. Action: Secretary to file.
15. From Pooraka Racing Pigeon Club – Request for the Late
Membership for one of their Flyers. Action: Secretary to
include in Pooraka’s Membership List.
16. From Campbelltown Racing Pigeon Club – Request permission
To fly their Sire’s Produce Race in conjunction with Little Topar S.A.D.
Action: Approval has been given for Campbelltown’s Sires Produce
Race.
17. From Barossa/Angaston Homing Pigeon Club – Payment of
Affiliation Fee, and advising Name and Address for a new Member.
Action: Secretary to forward cheque to Treasurer, and update Membership
list.
18. Email from J. Hofman – Questioning Race Point Distance for
Yunta. Action: Secretary to follow-up J. Hofman’s enquiry.
19. From Barossa Valley Pigeon Club – Request for the use of the
SAHPA Hall on 24th November, to conduct their Sires Produce Sale.
Action: Secretary to record on file.
20. Letter from Mr. Brian Mahomet – Mr. Jack Alldritt has asked
Mr. Mahomet if he could accept full Responsibility for the Setting
Up of the SAHPA Inc. Display at this years’ Royal Adelaide Show, which
he is quite happy to do. Mr. Mahomet also outlined a few suggestions
for the Committees’ Approval.
The Committee would like to thank Mr. Mahomet for his Acceptance of this Task.
If any Member can be of Assistance regarding the setting up, staffing the Stand etc., could they please contact the General Secretary.
The Committee would like to take this opportunity to thank Mr. Jack Alldritt for his input regarding the SAHPA Royal Show Display over a number of years.
7. CORRESPONDENCE OUT:
1. Email to M. Pethick – Advising of Request for Capitation Fee refund of Two (2) Members from Southern Vales which has been approved less Administration Fee.
2. Email to Journal Editor – Advising of New Member of Salisbury Club’s Name & Address. Advising refund of Capitation Fees for two (2) Members from Southern Vales Club.
3. Letter to Southern Vales Inv. Racing Pigeon Club Inc. – Regarding Certain Issues pertaining to their Correspondence dated 9th May 2002.
4. Letter to W. Moyle – Thanking him for his letter regarding the 2002 Race Program and Release Guidelines.
5. Email to Journal Editor – Confirming approval of SAHPA Journal’s continuance for the 2002 Season.
6. Email to G. Woodberry – Requesting a Quote for the Photographing of the 12 SAHPA Winners for 2002 Season.
7. Letters to the Unit Loading Stewards/Unit Cleaners – Reminder that the Person receiving an Honorarium for His/Her Services, are the only one that is covered under the SAHPA Inc. Work-Cover Policy.
8. Letter to the Office of Consumer & Business Affairs, Corporate Affairs & Compliance Branch – In response to correspondence received 23rd May, 2002.
Moved/Carried – Correspondence In & Out - Confirmed
8. GENERAL BUSINESS
1. 2001 LIFE RING MONEY REFUND
Ring Money refund for this Season has been calculated on the number
of rings processed through Individual Clubs. The Clubs will be reimbursed
15 cents per Ring, in the form of a Cheque, just prior to this year’s Derbies.
Under this system, it is in the Best Interest of Members to purchase their Life Rings through their Clubs.
2. PRICE OF LIFE RINGS FOR SEASON 2003 After considerable discussion, and with the increasing yearly running costs of the Association in mind, the Committee have decided to increase the Price of the SAHPA Life Rings.
The cost of Life Rings shall be 50c per ring.
3. LIFE RING CLUB DRAW FOR 2003 SEASON.
1. Campbelltown
17. North East
2. Vitesse
18. Strathalbyn
3. Hampstead
19. Nth. Suburban
4. Davoren Park
20. Sth. Suburban
5. Sthn Vales
21. Central Districts
6. Hyde Park
22. Alexandra
7. Pt. Adel North
23. West Torrens
8. Stirling
24. Sthn Districts
9. Adelaide Hills
25. Happy Valley
10. Glenelg
26. Riverside
11. Pooraka
27. Smithfield
12. Gawler River
28. Woodville
13. Salisbury
29. Pt. Adel South
14. Elizabeth
30. Payneham
15. Millswood
31. Para
16. Barossa Valley
32. Tea Tree Gully
4. ELECTRONIC TIMING SYSTEM.
Electronic Clocking Survey – Unfortunately only 100 Members took the trouble to complete the Survey.
The Results are as follows:
ü 29 – Against the Electronic Timing System
ü 41 – For the Electronic Timing System
ü 30 – Members had no objection to others using the
System.
After taking note of the Results of this Survey, and the fact that approximately 240 Members failed to register an opinion, the Committee feel the Members should be given the opportunity to discuss this New Timing System before making a decision as to its Introduction.
In the interim with this method being introduced within the Greater Melbourne Pigeon Federation Inc., the Committee will have a chance to identify any problems that may occur, especially the possibility of Multiple Manufacturers, Ongoing Support and compatibility issues.
It is therefore suggested that any Club/s who are interested in Introducing the Electronic Timing System, present a Notice Of Motion to be Tabled at the 2003 A.G.M.
*Please note the Introduction of the Electronic Timing System for 2002 Season, has not been approved*
5. ADELAIDE PIGEON CLUB.
The Secretary informed the SAHPA Committee of the Formula that has been used to calculate the Affiliation Fee that the Adelaide Pigeon Club is required to pay for the 2002 Season.
The Adelaide Pigeon Club is also required to pay all Cartage Fees per Bird in accordance with the SAHPA Inc. Race Program.
6. CLOCK CHAIRMAN’S MEETING.
(a) Meeting of Club Secretaries and Clock Chairman
Club Secretaries are to be advised that a Meeting of Club Secretaries
with the SAHPA Clock Chairman will be held on 15th July, 2002 - 7.30 p.m.
All Club Secretaries – Please Note:
All Clubs are to be represented as the information to be handed down
and discussed is important to all Flyers who wish to Fly Association Races.
Fines may be imposed for Non-Attendance with no reason offered or apology
provided.
(b) Clock
Register – ALL CLUBS
Clock Registers should be forwarded to the General
Secretary NO LATER THAN 15th July, 2002.
Could each Club Clock Chairperson, please check to
ensure all Members are listed on each Clock Register.
(c) Fire-Off
- Association Races
The SAHPA Clock Chairman will be providing
Information to Club Secretaries at the forthcoming
Secretaries Meeting as to the Firing Off Format
for
2002 Season.
7. J. (JIM) TODD
The S.A.H.P.A. would like to sincerely pass on our condolences to the Family & Friends of the Late Mr. J. Todd.
8. RING TRANSFERS
Any outstanding Ring Transfers for the 2002 Season will only
be accepted with the approval of the General Secretary.
A Fee of $5.00 Per Transfer Card is applicable if approval is Granted.
*Approval will only be Granted – Under Extenuating
Circumstances*
9. MEMBERS BEHAVIOUR
Members please note: Any Unruly, Drunken Behaviour, by
any Member/s of the SAHPA, will not be Tolerated within the SAHPA Premises.
10. ALICE SPRINGS - TRANSPORTATION TENDER
Tenders are now being called for the Transportation of Birds for the
Alice Springs Events.
The Special Races Committee wish to advise Prospective Applicants,
that the SAHPA Trailer (Smaller Blue Unit) is the Unit that will be towed
by the Person/s applying for the Tender Contract.
An appropriate sized/capacity vehicle will be required to tow this unit.
Further details can be obtained from the General Secretary on 8258.2516.
11. SIRES PRODUCE, COCK BIRD SPECIAL TRANSPORTATION TENDER
Tenders are now being called for the Transportation of Birds for the Wilcannia Sires Produce/Cock Birds Special Event to be held on the 31.8.02.
Further details can be obtained from the General Secretary on 8258.2516.
DATE OF NEXT MEETING: 16th July, 2002
MEETING CLOSED:
10.00 p.m.