1. Open Meeting – 7.30pm  - Attendance – Mr. TA Rushton (Chairman), Mr. T Meekins, Mr. P Paterson, Mr. R McIlduff, Mr. K Pridham, Mr. I Durrant, Mrs. C Myers (Assist. Secretary), & Mr. M Pethick (Gen. Secretary)

2. Apologies – Nil

3. Minutes of previous Meeting confirmed:  Moved – Mr. I Durrant   2nd – Mr. K Pridham
 
4. Business Arising from previous minutes - Nil

5. Correspondence In:
5.1 From Mr. B Fretter re Resignation as SAHPA Race Secretary stating reasons why he is resigning at this stage of the season. Action – General Secretary to reply with letter of thanks. Memo to go out advising members that the new Race Secretary is Mr. Syd Randall. The Committee wishes to thank Mr. Randall for stepping in at such short notice. All Clubs to note: New instructions have been issued to help make more efficient, the posting in of results, to the Race Secretary. These instructions are to be adhered to, especially the sticking to the time frames. Failure to comply with these instructions may result in a fine being issued.

5.2 From Mr. J Hodgson re Disbanding of the Nyunga club and disposal of assets. Action – General Secretary to advise that the SAHPA Committee is satisfied with the distribution of assets as a result of the club closing down.

5.3 From Mr. D Hutchins re Costs and transfer of “PIGEON” number plate to the SAHPA Inc. Action – General Secretary to advise Mr. Hutchins that the SAHPA is interested and would like to know costs of registration, transfer etc before committing to the idea. The Committee believes that the “PIGEON” number plate on our transportation unit would be seen as good publicity for the Association if the costs were reasonable.

5.4 From Mr. G Harris and Special Races Committee re Proposed Olympic 2000 race – arrangements to date, preparations etc. Action – General Secretary to advise the Special Races Committee that the SAHPA Management Committee supports the initiative of the Canberra race, however would like to the see the race being self-funded. The Special Races Committee has been given approval to finalise all arrangements and advise the SAHPA Inc. of the intinery etc.

5.5 From Central Combine Group re Seeking permission to hold a “ladies race” 3 weeks before the Marla. They also seek permission to use the small unit. Action – General Secretary to advise the Group that the Committee has approved the “ladies race” and also, to use the small unit. Use of the small unit is on certain conditions being met. Those conditions being, that a security/clean deposit is paid, and that the unit is returned, having been cleaned and in good order.

5.6 From Mr. S O’Connor re Late loft plan submission. Action – General Secretary to forward plan to Mr. J Maitland and to invoice Mr. O’Connor for the Block plan fee and late fee if applicable.

5.7 From Mr. S Roberts re advising that he will cease flying pigeons this year. Also advising the sale of his pigeons, when, where and what time. Action – General Secretary to contact Gazette Editor to ensure Mr. Roberts advert makes the July/August issue.

5.8 From Mr. N Stojakovic re Late application for transfer to North Suburban club, stating reasons why. Action – Management Committee approved transfer prior to first Association race. General Secretary to confirm transfer by phone call.

5.9 From Mr. P Beaumont re minutes of the Management Meeting of 14 June, in particular – 1). The standing down of the a/g Chair, standing orders, points of order. 2). Filling of casual vacancies for Chair and vice Chair. 3). Use of foreign rings and qualification to fly Young bird series. Action – General Secretary to resubmit to next meeting on 14th August.

5.10 From Adelaide 10,000 Committee re minutes of meeting held 5th July.
Action – General Secretary to copy and distribute to all clubs.

5.11 From Dr. Colin Walker re National Australian Distance Pigeon Championship – to celebrate the new Millenium and the Olympics. Race to be conducted on the weekend of 14 October – from Nockatunga. Seeking SAHPA support and involvement. Action – The SAHPA Inc. supports the National race and has forwarded all paperwork to the Special Races Committee for their assistance and views on the proposal. Please note: The Special Races Committee is in the process of arranging an “Olympic Special” race from Canberra for the benefits of South Australian flyers.

5.12 From the APFA re The “Nockatunga” race as above. Action – Actions have been put in place to address the proposal.

5.13 From the APFA re Rule change to membership of APFA. In short, it was unanimously passed that all Pigeon Associations, Federations, Societies or Clubs having objects and desires affiliated with the objects and desires of the APFA, now qualify for membership. Action – The General Secretary to reply to the APFA with confirmation of receipt of newsletter, and to provide a list of South Australian members wishing to join the APFA, with a cheque for fees collected.
 

5.14 From Southern & Western Community Broadcasters Inc. re SAHPA membership of the association. Action – General Secretary to reply and pay subscription fee of $60.

5.15 From Convoyer re Convoyer’s reports for Keith 1 and Farina Open races. No further action required.

5.16 From Special Races Committee re Supply of “Race Guidelines for 2000” – Alice Springs Event. Action – General Secretary to distribute guidelines as requested by the sub committee. General Secretary to request a confirmed itinery of the Special Races, once finalised.

5.17 From Internet re Short 8 page information booklet which details the sport of pigeon racing from the early years, to the pigeons at war, to the requirements to house and race pigeons, to feeding and other issues and of importance to new and interested flyers, “what is pigeon racing”. Action – Copies available from the General Secretary.

5.18 From – Petition from 230 flyers in Adelaide to add an extra race on the E/SE line on 14th October. It was Moved - Mr. R McIlduff, 2nd - Mr. K Pridham that an additional race be included, that race point being Holbrook on 14/10/00. The race to be for full Association prizes and points. The motion was carried. Action – General Secretary to advise all members by urgent Newsletter, of the change in program and to list an amended version of the remainder of the program.

5.19 From Mr. M Pethick re Advising that he will not be flying pigeons anymore due to a small lung infection. No further action.

5.20 From Mr. B Healy re Applying for convoyer of the Marree Special race in October, and re membership listing with Stirling club. Action – General Secretary to reply to Mr. Healy, acknowledging receipt of application for convoyer. Mr. Pethick to investigate the matter of Mr. Healy’s incorrect membership listing and will respond to Mr. Healy accordingly.

6. CORRESPONDENCE OUT: Confirmed as letters written and sent.

7. SPECIAL BUSINESS:
7.1 Mr. C Moukas and Hampstead club – Membership issue. The General Secretary has received advice from the solicitor, who was engaged to provide assistance to the SAHPA Inc. The Legal advice has given the SAHPA Management Committee, a much clearer direction with which to proceed on the matter. Accordingly, the Committee has carefully considered and decided on their next steps to help resolve the matter between the two parties. The SAHPA Inc. has invited both parties (The Hampstead Club and Mr. Moukas) to avail themselves of the Management Committee and SAHPA facilities, in order to conciliate on the matter. The Committee has a role to play in order to help settle disputes between members and clubs, and would like to see both parties take the opportunity to conciliate on the matter. Moved by – Mr. T Meekins, 2nd by
Mr. P Paterson.      CARRIED
  Urgent note to all Club Chairpersons/Secretaries:

The SAHPA Inc. Management Committee hereby requests all clubs associated with the SAHPA Inc. to send to the General Secretary (PO BOX 364 Flagstaff Hill SA 5159), a copy of your “constitution” and/or “club rules”. This includes both incorporated clubs and un-incorporated clubs and affiliated clubs. If your club is incorporated, please provide evidence or confirmation that your club’s constitution has been lodged with the State Government Corporate Affairs! A register will be kept of all clubs submitting the required information, so please get them as soon as possible. Thank you.

7.2 Mr. RJ Hill – appeal against the Happy Valley Club. Following the receipt of advice from our solicitor on membership/incorporated clubs issues, the Management Committee has taken action to help the parties conciliate on the matter in the first instance. Accordingly, the SAHPA Inc. has offered the services of the Management Committee and facilities to help mediate between the two disputing parties. Both parties have been advised in writing and offered the opportunity to attend a meeting to be held sometime this month (date to be decided). At which time, it is hoped that conciliation can take place.

7.3 Mr. J Jarzabeck – appeal against the Happy Valley Club. Same as 7.2

7.4 Happy Valley Club – re termination of membership of Messrs. RJ Hill & J Jarzabeck. Same as 7.2
 

8. MATTERS HELD OVER FROM PREVIOUS MEETING:
8.1 Special Meeting – Future of Trustees – Mr. Paterson to investigate the matter of our Constitution and rule changes to reflect necessary changes. Accordingly, the Committee has decided to hold this issue over until the next meeting.

8.2 Show Stall 2000 – If the SAHPA Inc. is to be involved with the Royal Show this year, the Committee need interested persons to help pull the arrangements together. Mr. J Alldritt has indicated that he would be willing to help as he has done in the past, however the Committee would like to see offers of help for Jack, from more members of the association. Please contact Mike 82708198 if you are willing to offer your services over the show week to help run the staff.

8.3 Added Prizemoney – season 2000 – This matter is still being considered and will be decided upon, at the next meeting.

9. GENERAL BUSINESS:
9.1 Code of Practice – endorsement by clubs and members. The General Secretary is to issue a “final” endorsement letter to all clubs on Thursday 3rd August. All clubs are to complete and return within 7 days!

The Management Committee has forwarded a copy of the Code to Dr. Peters and will be inviting Dr. Peters to the Association to either view and/or discuss our progress on the self-regulation of our sport here in South Australia.
9.2 Olympic Special race – Special Races Committee recommendation to hold an “Olympic Event”. The SAHPA Inc. supports the initiative and has approved the conduct of such a race. The Committee has approved the race on the ground that the race is self-funding. Advice to be forwarded to the Special Races Committee with a request for an itinery, once final arrangements are made.

9.3 Race Secretary – remainder of season 2000 – Due to the resignation of Mr. B Fretter, the Committee approached Mr. Syd Randall to see if he was willing take over as Race Secretary for season 2000. Mr. Randall was willing to take over on the grounds that improvements were put in place to help speed the process of retrieving results and tape ends. This was agreed to and accordingly, the Committee has pleasure in advising the membership – that Mr. Syd Randall is the official SAHPA Inc. Race Secretary for the remainder of season 2000.

Note: Information packages were sent out last week – ALL GROUPS/CLUBS to adhere to those instructions. THE PAPERWORK MUST BE RECEIVED WITHIN DAYS OF YOUR GROUP DETERMINING THE RESULTS.

9.4 GST Implications: Following enquiries from some members, the General Secretary/Interim Treasurer would like to advise the following: - A lot of work has been done by the Interim Treasurer on this matter and he is still learning the ins and outs of the system, and legal requirements of the Association to comply with GST to be paid and collected. The Association does need an Australian Business Number so that we can claim back, any GST we are charged and pay on “acquisitions (purchases)” or services we contract out. It is also required for when we send out invoices to individuals for products/services that we supply. Amount under $50 are not required to provide an invoice or receipt, unless asked for – then I have within 28 days to respond to that request.

Because our turnover is over $100K, we are required to register for GST, which means we must collect GST on sales and services we provided to our members and to whoever buys our products and services. There are very few instances where organizations/individuals are immune from paying GST. As Treasurer, I must collect GST on products sold, services provided and hold the collected amount in an account titled “GST collected”. I must pay invoices that have been sent to us for services we use, or for products we buy. These invoices are now titled “Tax Invoices” and they show the service or product component separately from GST component of the bill. When I pay the total of the invoice, I debit the account for what we purchased with that amount shown, then I debit the “GST Paid account” for the GST portion of the same invoice. Periodically, I complete a “Business Activity Statement” which details the period collected and paid, GST Payable, GST Paid, and I must either remit the balance if I collect more than I pay, or send in the return, if I pay more than I have collected.
 
At the end of the day, the Association is charged GST on top of our original purchases or services paid for, fortunately we are able to offset this extra cost by way of what we collect (which we must do). It is unknown what the bottom line result will be at this stage, however a full report will be provided at our AGM.
 As more information available, I will pass it onto our members.
9.5 Transporter – Marree Millenium Special – At this point in time, we do not have a transporter for the above race. Any individuals who wish to transport the birds to this race, are urged to tender your price to the General Secretary.

9.6 Bird Presentation sheet – Verification book – Following enquiries from several members, the Committee wish to point out that the “Bird Presentation Sheet” is not a compulsory requirement, however the use of the “Verification Book” is. The Verification book is listed in our Rules. The Committee would like to advise the membership that they are looking to phase out the use of the book at the next AGM.

9.7 Tossing of birds – Please note – Only the first bird gaining first prize in each section is to be tossed. Refer new rule changes as sent to club secretaries.

9.8 The Twins & Kilmore – Following enquiries from some clubs, the Committee wish to advise that both the The Twins and Kilmore races are deemed to be “middle distance” races.

9.9 Trophy Donations – The General Secretary is still looking for one or two donations/sponsors for a couple of Association races for this year. Please contact Mike if you are willing to help out. Also, any member who has indicated that they will be sponsoring this year, could they please send their $50 donation to the General Secretary.

10.   MEETING CLOSED – 10.40pm

11. DATE OF NEXT MEETING:  August 14th – 7.30pm