MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE

MEETING HELD AT THE S.A.H.P.A. Inc HEADQUARTERS

ON MONDAY 21ST JANUARY 2008 – 7.30 PM

 

1.         CHAIRPERSON OPENED MEETING AT:  7.35 pm  Attendance:  Mr D Thalbourne (Chaiperson), Mr G Hamilton, Mr J Marafiote, Mr W Moyle, Mr K Pridhan, Mr R Seedsman (General Secretary), Mrs C Myers (Assistant Secretary).

 

2.         APOLOGIES:  Mr F DiMella

 

3.         MINUTES OF PREVIOUS MEETING:  Moved/Seconded/Carried

 

4.         BUSINESS ARISING FROM PREVIOUS MEETING:

 

1.         Mr K Pridham raised the issue in regards to the abolishment of the Allocation List for Members who are using the Electronic Timing System – with respect to the security of race entries.

 

2.         Mr W Moyle raised the issue regarding the Subscription Rule –

            7. (2) & (3) – With respect to Members being full Financial Members of the Association to entitle them to race any race on the S.A.H.P.A. Inc. Race Program.

 

            The Management Committee have decided that the Computer generated Result Process, will only be available to Full Financial Members of the S.A.H.P.A. Inc. – in order to alleviate any breach of the above Rules.

 

5.         TREASURER’S MONTHLY REPORT:

 

            The Treasurer presented the Auditor’s Report for the year ending 30th November 2007.

 

            The Treasurer explained that the Association will be required to record the G.S.T. for the next Financial Year and reconsideration will be required if the $150,000.00 Income threshold was exceeded.

 

6.         CORRESPONDENCE IN:

 

1.         Email from Mr G Harris – Advising that the SARPF are not interested in pursuing the Management Committees’ proposal for the

            Southern Federation Truck/Training Unit.

 

2.         Email from Mr G Cawte – Application for the positions of Main Unit Loader & Race Adjudicator for the 2008 Season.  Action:  Secretary to file for when Applications are considered.

 

3.         Email from Mr A Agar – Application for the position of Website Manager for the 2008 Season.  Action:  Secretary to file for when Applications are considered.

 

4.         Letter from the Para Hills Community Inv. Pigeon Club – Thanking Bob & Bev Seedsman for the many years of Service they have extended to their Club and the Racing Pigeon Sport.

 

5.         Letter from the Australian Tax Office – Advising that the GST Registration for the S.A.H.P.A. Inc. has been cancelled.

 

6.         Minutes of the Promotions Committee Meeting – held on the 22nd December 2007.  The Promotions Committee have requested the Approval of payment for the purchase of two (2) Banners for Display purposes.  Action:  Approval has been granted for the purchase of the Banners.  Copy of Minutes to be sent to all Club Secretaries.

 

7.         Letter from the Office of Consumer & Business Affairs – re:  Notification of Change of Reporting Requirements, also enclosing an Incorporated Associations notification questionnaire.  Action:  Secretary to complete questionnaire and return.

 

8.         Letter from Mr D Schwarz – Application for the position of Tossing/Training Unit Driver for the 2008 Season.  Action:  Secretary to file for when Applications are considered.

 

9.         Email from Mr D Thalbourne – Application for the position of Chairperson for the 2008 Season.  Action:  Chairperson’s Position to be considered by Members at the 2008 AGM.

 

           

7.         CORRESPONDENCE OUT:

 

1.         Email to Mr G Harris – Outlining the Management Committees’ counter-proposal in respect to the S.A.R.P.F. Training/Unit. 

 

2.         Letter to Mr G Davidson – Enclosing his E Ticket Itinerary in regards to his flight to Adelaide for the Special Guest Evening on the 8th   February 2008.

 

3.         Sires Produce Rules & Regulations – to all S.A.H.P.A. Inc. Members.

 

4.         Copy of Long Distance Club Proposal – to all S.A.H.P.A. Inc. Members.

 

5.         Ballot Papers – forwarded to all Eastern Electorate Members.

 

6.         Club Membership Forms – forwarded to all Secretaries.

 

 

8.         GENERAL BUSINESS:

 

            1.         MANAGEMENT COMMITTEE REPRESENTATIVES:

 

                        Adelaide Hills Electorate:  Mr D Walker

                        Western Electorate:            Mr K Pridham

 

Messrs. David Walker & Ken Pridham were the only Applications to represent their respective Electorates – they will serve on the Management Committee for the next three (3) years.

 

            2.         AFFILIATE CLUBS – MEMBERSHIP FEES:

 

All Affiliate Clubs of the S.A.H.P.A. Inc. with the exception of the Adelaide Pigeon Club (who pay a fee based on a certain formula) pay a Fee of $15.00 per Member.

 

3.         Mr J Marafiote raised the issue of formulating an Agenda for the Special Guest Evening on Friday the 8th February 2008.

 

            Agenda’s for the evening to be forwarded to all Club Secretaries.

 

4.         1.         Mr K Pridham raised the issue of declining Membership not only in regards to the S.A.H.P.A. Inc – but Interstate Federations as well.

 

            2.         Mr K Pridham raised the issue of the Secretary/Treasurer’s Position within the S.A.H.P.A. Inc.

 

5.         Mr W Moyle raised the issue of the need to increase the Honorariums for position holders within the S.A.H.P.A. Inc.

 

6.         From Mr J Marafiote, seconded Mr G Hamilton – Nominating Mr R Seedsman for Life Membership of the S.A.H.P.A. Inc.  Action:  The Management Committee have endorsed the Nomination of Mr Seedsman for Life Membership of the S.A.H.P.A. Inc., which will be considered by Members of the Association at the 2008 A.G.M.

 

9.         MEETING CLOSED:  10.00 pm.

 

10.       DATE OF NEXT MEETING:  Monday 18th February 2008 – After the A.G.M.