1. Chairman opened meeting at 7.10 p.m. Attendance: Mr. D. Thalbourne, Mrs. C. Myers, Mr. T. Meekins, Mr. R. Fewings, Mr. P. Couzner, Mr. K. Pridham, Mr. J. Cock, Mr. R. Seedsman, Mr. J. Nisbet
2. Apologies. - Nil
3. Minutes of Previous Meeting Tuesday 19th March – Moved/Carried
4. Business Arising from Previous Meeting –
SAHPA – Working Bee:
Following inspection of the SAHPA Hall, Car Park etc. It has been decided that the need for a Working Bee, which was intended to take place on Sunday 28th April, will not be required.
5. CORRESPONDENCE IN –
1) CLUB MEMBERSHIP LIST:
Membership Lists received from – Pt. Adelaide South, Pt. Adelaide North,
Southern Districts, Stirling, Stirling Juniors, Pooraka (Para Hills) Pooraka
Juniors, Affiliate Club – Balaklava/Wakefield Plains. ACTION:
Secretary to place with other Membership Lists and forward Capitation Fees
onto Treasurer.
2) Southern Vales Invitation Racing Pigeon Club Inc. Notification of Office Bearers for 2002 Season. Chairman – G. Allen, Vice-Chairman – M. Nicholson, Secretary/Treasurer – T. Langsford, Assistant– Secretary/Treasurer J. Edwards. ACTION: Secretary to file.
3) Application for Late Membership plus $45.00 Capitation Fee from S & S Carpenter. ACTION: Secretary to add to Para Membership List, and forward cheque to SAHPA Treasurer.
4) Proposal for Officers’ Liability Insurance from Eastern Equity Insurance Brokers. ACTION:
a) Secretary to Complete Application Form and return to Eastern Equity Insurance.
5) Email from A. Agar as to readiness of Southern Federation Website
Link. ACTION: Secretary to notify Mr. K. Moyle to
correspond with Website Manager.
Website Manager also requesting Information on Voting Electorates for
2001-2002 Season to up-date of Website. ACTION: Secretary
to reply with Information as to Voting Electorates for 2001-2002 Season,
with notification that Voting Electorates could be subject to change once
all 2002 Club Membership Lists have been received.
6) Application from Life FM in regards to Sponsorship of Christmas Party for Special Children. ACTION: Secretary to complete application form, and forward to Treasurer for Payment.
7) From Smart State P.C. Donation Program. Confirming Application received on 21.03.02 for Computing Equipment. ACTION: Secretary to await further Correspondence as to Computer Equipment Donations.
8) From Mr. W. Moyle – Regarding his concerns and thoughts as to Past and Present Race Programs, with attached copy of a Suggested 2002 Program. ACTION: Secretary to send Mr. Moyle letter of Thanks for his concerns. The Management Committee is committed to the present program as it stands.
9) Back-Up and Stand-By Unit for Season 2002 – Submission for Stand-by and Back-up Unit Fee from Mr. K.W. Moyle – Secretary SARPF. ACTION: Held over until Next Meeting.
10) From North Suburban Club – Raising issues as to Two (2) Members not receiving copies of SAHPA Journal in 2001. Request for a Copy of 2002 Race Program, and enquiring as to whether Birds from Farina & Coober Pedy can be raced in Nyngan & Gilgandra. ACTION: Names & Addresses of Two (2) Members not receiving Journal has been forwarded to Journal Editor. Copy of Race Program has been forwarded to Secretary of North Suburban Club, with confirmation that there is no reason why Birds cannot be flown in Nyngan & Gilgandra from Farina & Coober Pedy providing all Young Birds have qualified for Long Distance Events.
11) FREIGHT TENDERS: Tenders have been received from J.G. & M.J.Hastings and Hampton Haulage for 2002 Freight Contract. ACTION: Hampton Haulage Tender has been accepted for the 2002 Season.
12) From Mr. P. Beaumont – Regarding clarification of SAHPA Fees for a Flyer only wishing to Fly Club races. ACTION: Secretary confirmed that SAHPA Capitation Fee is still required to be paid.
13) From Mr. T. Langsford– Regarding his concerns and thoughts as to the Race Program, Transport Unit and Electronic Timing System. ACTION: Secretary to Thank Mr. Langsford for his concerns and thoughts.
14) SAHPA Junior Committee:
Requesting Approval to hold a Pre-Season Race from Snowtown, plus Booking
of the SAHPA Hall on Friday Night 10th May, and Saturday Afternoon 11th
May for Hampering, Setting and Checking Clocks.
ACTION: Request Approved. Copy of Junior Rules and Minutes
of Junior Committee Meeting held on the 30th March to be forwarded to Club
Secretaries for Display on Club Notice Boards.
6. CORRESPONDENCE OUT -
1) Letter to Office of Consumer & Business Affairs, Corporate Affairs & Compliance Branch – Enclosed all Correspondence in regards to Craigmore De-Registration.
2) Letters sent to – Mrs. J.K. Moukas, Mr. K. Wait, Montgomery & Co., advising of the Management Committees’ Decision, that all Correspondence regarding the Craigmore Club De-Registration , to be forwarded to the Office of Consumer & Business Affairs, Corporate Affairs & Compliance Branch.
3) Facsimile forwarded to - Gilberton’s Fodder Store & Magill Grain Store – Quote for Supply & Delivery for Pigeon Feed & Pea Straw for 2002 Season.
4) Letter to – Mr. G. Cawte, Secretary - North Suburban Club. Refer: Action - Correspondence In – 5.10.
5) Email to Mr. P. Squire – Advising of Expression of Interest from Mr. J. Nisbet as to Junior Committee.
6) Letter to Mr. M. Pethick (Treasurer) – Regarding three (3) monthly review of SAHPA Journal, advising him that the Management Committee stands by its’ decision, and the reasons why.
7) Email to Mr. J. Hofman – Advising of the Management Committees’ decision to endorse his proposal of Wednesday Night Hampering for Gilgandra.
8) Letters to Mr. R. Sims and Mr. B. Freeman – Successful applicants
for Unit Loaders for 2002 Season. Mr. Sims & Mr. Freeman have
been advised that the Committee is in the process of Drawing Up Safety
Guidelines, and that Protective Equipment (Supplied by the SAHPA) deemed
appropriate to their task is to be utilized.
9) Letter to Adelaide Hills – Regarding request for Paruna Distances for five (5) Members, and one (1) Junior. – Members names have been passed on to Mr. J. Cock for Distances.
10) Letter to Barossa Valley Club - Barossa Valley Club’s Sires
Produce
Race has been approved, also asking for clarification by way of letter
as to the format of their Squeaker Sale.
11)Race Unit Maintenance Report – Forwarded to B. Caesarowicz for
.
SAHPA Journal.
7. MATTERS HELD OVER:
1) SAHPA POSITIONS – 2002.
1. Convoyer – Mr. R. Billing
2. Unit Cleaner (1 Position) – Mr. K. Roberts
3. Publicity Officer – Mrs. B. Caesarowicz
2) SAFETY GUIDELINES:
Procedures need to be put in Place. Safety Guidelines to be forwarded out, and signatures obtained.
8. GENERAL BUSINESS:
1) REMINDER: SAHPA SUB-COMMITTEES: All Sub-Committees are now required to submit their intentions for Season 2002. Any Sub-Committee which intends on operating this year must submit a List of Names of the Committee Members for the Management Committees’ approval. Could Sub-Committee Secretaries please forward their list of Committee Members to General Secretary, R. Seedsman, 31 Meath Ave, Salisbury Downs 5108.
2) STOCK-ORDER NIGHT
Stock Orders with Price-List will be forwarded to Club Secretaries
by 14th April. Please review you Stock Levels, and place an order
to Treasurer, Mr. M. Pethick, P.O. Box 364, Flagstaff Hill. 5159.
NO LATER THAN 6TH MAY.
Stock Orders can be collected from the SAHPA Headquarters on TUESDAY 14TH MAY between 6.00 – 7.30 p.m.
3) GROUPS (MAKE-UP) FOR SEASON 2002 – All Club Secretaries are required to advise the General Secretary by 30th April 2002 of the Group in which they will be flying Association Races for the 2002 Season. This Information is required so that the Management Committee can issue the List of Hampering Centres and the List of Clock Reading Centres.
v Clubs wishing to be Their Own Hampering and/or Clock Reading Centre
(Minimum of 6 Competing Flyers) must also advise General Secretary of this
Information.
v Clubs wishing to use the Hall as a Hampering Centre, due to not being
in a Group Centre, must advise the General Secretary as above.
4) COLLECTION OF STATISTICS FOR SEASON 2002 – RACING PIGEON RETURNS:
After some discussion the Management Committee are of the opinion that Statistics as to the Return of Birds from SAHPA Races will apply for the 2002 Season.
These Statistics will be recorded for the purpose of demonstrating to any outside interests that as a Controlling Body we are seen to be responsible for the Welfare of our Birds.
Under no Circumstances will these statistics be made available to any Outside Body without the consent of the Management Committee.
The appropriate forms will be forwarded to Club Secretaries in due course, it would be appreciated if Clubs’ support this concept, and return their Statistic Sheets to the General Secretary on the Hamper Night following each Race.
5) Constitution Changes – Secretaries will be receiving their up-dated
copies of Constitution Changes made at the 2002 A.G.M. Members copies will
be handed out by Secretaries at a later date.
DATE OF NEXT MEETING – Wednesday 24th April, 2002 – 7.00 p.m.
MEETING CLOSED - 10.20 p.m.