MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE
MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS
MONDAY 19th MARCH 2007 – 7.30 pm.

1. CHAIRPERSON OPENED MEETING AT; 7.30 pm Attendance:  Mr. D. Thalbourne (Chairperson), Mr. F. DiMella, Mr. G. Hamilton, Mr. J. Marafiote, Mr. W.Moyle, Mr. K. Pridham, Mr. R. Seedsman (General Secretary), Mrs. C. Myers (Assistant Secretary).

2. APOLOGIES:  Nil

3. GUESTS:  Mr. G. Lillingston (Secretary Smithfield Inv. Racing Pigeon Club)
                               Mr. C. Nagle (Secretary Central Districts Inv. Racing Pigeon
         Club)

 Mr Lillingston & Mr Nagle were invited to the Meeting to clear up
 Allegations raised in regards to the Validity of the Northern Electorate
 Ballot.

 After some discussion Mr Nagle clarified his understanding as to how the
 Allegations against him raised by Smithfield Club Members may have
 Surfaced.

 The Chairperson Mr D Thalbourne explained to Mr Nagle & Mr Lillingston
 The correct processes involved with the Ballot were followed as per the
 S.A.H.P.A. Inc. Constitution and there are no grounds for either the
 Smithfield Club or Mr Nagle to think the Northern Electorate Ballot had been
 Compromised.

4. MINUTES OF PREVIOUS MEETING:  Moved/Seconded/Carried

5. BUSINESS ARISING FROM PREVIOUS MEETING:
                Moved/Seconded/Carried

6. MATTERS HELD OVER:

1. BUSINESS ARISING FROM 2007 A.G.M.

Ø Asset Replacement Fund:
Interest Gained to be included in the Asset Replacement Funds.
To be reviewed near the end of the Financial Year along with the transfer of $10.00 per Member.
Ø Suitability of the Training Unit for S.A.H.P.A. Inc. Races:
The Training Unit will be utilized for the two (2) eight (8) Bird
Specials, along with the Blue Unit if required.
 
 
 

2.       ADELAIDE PIGEON CLUB – Copy of Minutes & Financial Report
Tabled at the Club’s A.G.M. held on the 10th December 2006.  Action:
The Management Committee thank the Adelaide Pigeon Club for the above information.

3.  FROM MR. I. WAREING – A Copy of the Original “Wall of Fame”
 criteria for the Management Committees’ attention.  Action:  The
 Management Committee thank Mr Wareing for a copy of the original
 “Wall of Fame” criteria, and will look at expanding the criteria over
 the coming season.  A plaque will be mounted on the “Wall of Fame”
 outlining the criteria as per Mr Wareing’s suggestion.

4. E-MAIL FROM JILL WILLIAMS – (Fundraising Co-ordinator)
 Save The Children Fund – Extending an Invitation for the S.A.H.P.A.
 Inc. to participate in the United Nations International Peace Day
 Celebrations on the 21st September 2007.  Action:  The Management
 Committee believe this is a wonderful opportunity to align the
 Association with a very worthy Organization, as well as a great
 Opportunity to gain some very good exposure to rhe General Public
 Through the Media etc.  All relevant information will be forwarded
 To the Promotion Sub-Committee for their attention.

5. PROMOTION SUB-COMMITTEE – Minutes of Meeting held on
 Tuesday 27th February 2007.

Points of Interest

Ø Positive response from the Parafield Gardens High School to
The American Pigeon Union’s D.V.D.
Ø Pigeon Display Pens completed in time for the Animal Expo.
Ø Fold-up Tables purchased.
Ø Discussion with Journalists – ongoing.
Ø Discussion with Schools have begun and will be pursued where possible.
Ø Retirees to be pursued through Retiree Seminars.
Ø Approach Schools with the idea of setting up Competitions by utilizing Pigeon Flyers Lofts.

7. TREASURER’S REPORT:

The Treasurer presented his Report for the period 1st December 2006 through to the 28th February 2007.

The Report indicates that a small Profit has been recorded for this period, which is in line with the same period for the previous year.
 
 
 
 

8. CORRESPONDENCE IN:

1. Email & Letter from Mr. G. Watson & Mr G Verrall – Expressing their concerns that the Draft Race Program does not adhere to the voted Lines of Flight.  Action: The Management Committee thank Mr Watson & Mr Verrall for their thoughts, but have based a Program with concerns in regards to avoiding the possibility of clashing – especially with the fact that the Victorian Federations will be conducting four (4) separate Releases from Race Points that align with the S.A.H.P.A. Inc’s South East Line.

2. Email from the Promotion Sub-Committee – Thanking the
 Management Committee & the General Secretary for the purchase
Of Equipment to enhance the running of the Animal Expo.  Action:  The Management Committee would like to thank Mr G Watson, Mr J Harper, Mr D & Mrs S Thalbourne, Mr M Sherpherdson, Mr R Smart, Mr C Mav, Mr W Thiele, Mr L Monk, Mr N Stojakovic, Mr D Evans, Mr & Mrs J Doyle, Mr R Abraham, Mr I Durrant, Mr B Fretter Mr C Hawke, Mr T Tirrell & Mr J Schiavone for their time given at the 2007 Animal Expo.

3. Email from Mr B Balk – Enquiring into the Southern Fed Training
 Unit re – S.A.H.P.A. Inc. assistance in Running Costs.  Action:  The
 Management Committee have had no directive from the Southern
 Federation in regards to the above.

4. Email from Muscle Beach – Win-Win Pigeon Products - Enquiring
 as to the setting up of a Distributorship and placing an Advertisement
 on the S.A.H.P.A. Inc. Website.  Action:  As the Products that are
 Manufactured through Win-Win are readily available within Australia
 The S.A.H.P.A. Inc decline the Distribution offer.

 The Advertising on the S.A.H.P.A. Inc. Website will still be made
 Available to Win-Win Pigeon Products if required at a cost.

5.        Email from Hyde Park Racing Pigeon Club – Seeking Clarification
In regards to one (1) Person Clubs, which has been raised by a Hyde Park Member at a recent Meeting.  Action:  The formation of Clubs with very few Members will be reviewed with a proposed Motion for Members’ consideration at the 2008 A.G.M., with a Member limit set before formation is approved.

6.       Email from Mr P Squire – Expressing his disappointment that his
Application for the Release Panel was not accepted.

7.       Fax from the Western Pigeon Federation – Advising of their
Decision to re-locate their Race Point on the 28th July from Kaniva to Hopetoun to avoid clashing – which is in the interest of all Flyers.  Action:  The Management Committee thank the W.P.F. on behalf of Members.
8.       Fax from Magill Grain Store – Costings of Pigeon Mix & Barley
Straw for the 2007 Season.  Action:  Secretary to file for when Tenders
Are considered.

9.         CORRESPONDENCE OUT:

1. Letters to – All Applicants for Positions within the S.A.H.P.A. Inc.
 advising of Outcomes.

2. Facsimile to V.R.P.U & W.P.F. – Enclosing S.A.H.P.A. Inc Race
Program (Draft) for their attention and response if necessary in respect to clashing.
 
3. Email to Mr. J. Hofman – Regarding an issue that arose at the 2007
A.G.M.

4. Email to Mr. T. Tirrell – In relation to the I-Com Life Ring.

5. Letters to the Smithfield Club/Member of the Association –
 Inviting them to be represented at the Management Committee
 Meeting on the 19th March 2007 in regards to allegations concerning
 The North Electorate Ballot.

6. Email to Mr. P. Beaumont  - Advising that Mr. J. Marafiote and the
 Management Committee accept his apology in regards to an issue at
 The 2007 A.G.M.

7. Letter to Special Races Committee – In relation to the Bird
Qualification Rule in respect to the Sires Produce.

8. Advertisement – Tender to tow the Main Race Unit for the 2007
Season – Published in the Advertiser Saturday 10th & 17th March 2007.

9. Eastern Equity Insurance Brokers – Directors & Officers Liability
Insurance Proposal for 2007.

10. Email to Deil Electronics – Enquiring of availability & costs etc regarding Electronic Rings.

11. Email to Win-Win Pigeon Products Co. Ltd. – Requesting List of
 Pigeon Products available for consideration by the S.A.H.P.A. Inc.

12.       To Office of Liquor & Gambling Commission – Update of
S.A.H.P.A. Inc 2007 Liquor License details.

 13. Fax to Magill Grain Store & Gilbertson’s Fodder Stores – Seeking
  Tenders for supply of Pigeon Mix & Barley Straw for the 2007 Season.

Moved/Carried – Correspondence In & Out Confirmed

10. GENERAL BUSINESS:

 1. JUNIOR CO-ORDINATOR & UNIT LOADER:

  The S.A.H.P.A. Inc. still require the services of a Unit Loader as well
  As services of a Member to co-ordinate the S.A.H.P.A. Inc. Juniors for
  The 2007 Season.

 2. CAPITATION FEE REFUNDS:

  Members Please Note  - There will be no Capitation Fee Refunds
  After 30th April 2007.

 3. RELEASE GUIDELINES:

  Copy of the 2007 Release Guidelines will be forwarded to all Club
  Secretaries for the Clubs’ attention.

 4. VIN BLANDEN MEMORIAL RACE:

  The 2007 Vin Blanden Race will be conducted from Berrigan on 22nd
  September 2007 - $5.00 one (1) Bird Nomination – Winner Take All.

5. 2006 YEAR BOOK:

The 2006 Year Book is in the process of being printed.  The Management Committee would like to thank Mr David Walker for his contribution to the formation of the 2006 Year Book.

6. 2007 RACE PROGRAM:

26.5.07   CARRIETON
2.6.07     CARRIETON
9.6.07    CARRIETON
16.6.07   KEITH
23.6.07   KEITH
30.6.07   HAWKER
7.7.07    KEITH
14.7.07   PARACHILNA
21.7.07   NHILL
28.7.07   NHILL
4.8.07    LYNDHURST Y.B.C.
4.8.07        WEDDERBURN 8 BIRD SPECIAL
11.8.07       WEDDERBURN S.A.D.
11.8.07       LYNDHURST 8 BIRD SPECIAL
18.8.07   THE TWINS
25.8.07   MITIAMO
1.9.07    LYNDHURST
8.9.07    MITIAMO
15.9.07   MARLA
 22.9.07   BERRIGAN
29.9.07   COOBER PEDY
6.10.07   HOLBROOK
13.10.07   COOBER PEDY
20.10.07 BERRIGAN

7. YOUNG BIRD QUALIFICATION:

The Management Committee have decided that in the best interest of the Young Bird Derbies, that all Birds that are competing in the Lyndhurst Y.B.C. and the Wedderburn S.A.D. are required to have a Club Race on the Relevant Line of Flight to Qualify.

All Sires Produce Birds must have a Club Race on the Relevant Line of Flight to Qualify for the Sires Produce Race which in 2007 is being held from The Twins.

 8. SOCIAL MEMBERSHIP:

  The Management Committee have approved a $5.00 per year Social
  Fee to apply to Past Members and the General Public.

Points raised by Mr J Marafiote for Future Action:

Ø Prize-Money
Ø Sub-Committee Control
Ø Member Discussion Evening – S.A.H.P.A. Inc. Headquarters

Points raised by Mr K Pridham:

Ø Mr G Watson (Promotions Officer) to be invited to Management Committee Meetings on occasions to update the Committee in regards to the Promotions Sub-Committee.

Points raised by Mr G Hamilton:

Ø Investigation as to the purchase of Dust Masks for the benefit of those Members who may require them.
 
 

Points raised by Mr W Moyle:

Ø One (1) Member Clubs – aligning themselves with another Club to Race the Club/Association Races.

11. MEETING CLOSED:  10.55 pm

12. DATE OF NEXT MEETING:  Monday 16th April 2007.