1. Chairman opened meeting at 7.05pm Attendance…. Mr. D Thalbourne (Chairman), Mr J Nisbet (Vice Chairman), Mr. T Meekins, Mr. J Cock, Mr. R McIlduff, Mr. K Pridham, Mr. P Couzner, Mrs. C Myers, Mr. M Pethick (Gen Sec/Treas).
2. Apologies – Nil
3. Minutes of previous meeting confirmed – Moved Mr. T Meekins 2nd Mr. K Pridham CARRIED:
4. Business Arising from previous meeting:
4.1 Re All Applicants for SAHPA Positions:- The question was raised
as to SAHPA’s responsibility prior to appointing workers, with regards
to Health checks, Liabilities for illness, and issues pertaining to appointments
and Workcover. Action – General Secretary to contact WORKCOVER to ascertain
what is required by SAHPA, prior to making appointments when dealing with
tasks that may present health risks. Eg. Unit Cleaners, Unit Loaders, Convoyers.
Moved Mr. K Pridham, 2nd
Mr. P Couzner - CARRIED:
5. Correspondence In:
5.1 From Mr. B Healy re Application for position of Ring Secretary
in season 2002. Action – General Secretary to file with other applications
for first meeting after the AGM.
5.2 From Mr. G Lobb re Advising of his intentions of flying in his
own name in season 2002.Action – General Secretary to note records.
5.3 From Mr. R Seedsman re Application for position of General Secretary
in season 2002. Action – General Secretary to file with other applications.
5.4 From Mr. P Squire re Application for position of Release Officer
in season 2002. Action – General Secretary to file with other applications.
5.5 From Pt Adelaide clubs re Advise on capacity of Computer. Action
– General Secretary to file with other returns.
5.6 From Adelaide Hills Club re Letter and cheque in payment for Gazette
Advert. Action – Treasurer to bank cheque and issue receipt.
5.7 From Adelaide Steam Cleaning P/L re Invoice for work done on steam
cleaning the Main Transport Unit and Feed & Water trays. Action – Treasurer
to have Committee approve payment of.
5.8 From N Smith & Associates re Invoice for Audit fees December
2000. Action – Treasurer to have the Committee approve payment of.
5.9 From SARPF re Members of the SARPF expressing their concerns for
compulsory vaccinations of all birds, together with a report on Quality
& Quantity of vaccine. Action – General Secretary to reply reminding
the SARPF members that Vaccinating of Birds in “Not Compulsory” (refer
minutes 11th December item 8.5).
5.10 From Dickson’s Ltd re Advice on value of Shares as at 31 Dec,
2001. Action – Treasurer to note records and include in next Management
Committee report.
5.11 From Mrs. C Myers re Application for position of Systems Administrator
in season 2002. Action – General Secretary to place with other applications
pending appointments.
5.12 From Mr. J Hofman re Application for position of Release Officer
in season 2002. Action – General Secretary to place with other applications
pending appointments.
5.13 From Mr. M Windler re Enquiring as to whether the SAHPA is interested
in selling the Blue tandem Trailer (Bird transporter). Action – General
Secretary to reply advising that the Blue Trailer Unit is still required
for an indefinite period.
5.14 From Murray Bridge re Affiliate Membership list & Cheque for
fees Action – General Secretary to note 2002 membership database and bank
funds. Copy of list to General Secretary for their database records.
5.15 From Barossa Valley Club re SAHPA Membership list and cheque for
fees. Action – General Secretary to action as in 5.14.
5.16 From Mr. C Moukas re Information confirming the closure of the
Craigmore Club. Action – General Secretary to reply requesting further
information – including copies of receipts, confirmation of donations etc.
5.17 From Mr. K Wait re Re the Craigmore club and closure as advised.
Action – See Items Held Over :
5.18 From Gawler River club re Payment for Advert in the Gazette Nov/Dec.
Action – Treasurer to bank funds.
5.19 From Elizabeth Club re Advice of Office Bearers in season 2002.
Action – General Secretary to note records.
5.20 From Adelaide 10,000 committee re Minutes of meeting held 28th
January 2002. Action – General Secretary to copy and send to all Club &
Affiliate secretaries.
5.21 From Various members re Nominations for Sires Produce with payments
attached. (J Marafiote, R Hammer, R Sommerville, A Harris, K Badcock, G&D
Allen, J Ewendt, J Vanderlinden, J Hicks, R Bampton, R&M Wilson, John
Schiavone. Action – Treasurer to bank funds and pay to Special Races Committee.
5.22 From Mr. JP Wilson re Application for position of Gazette Editor
in season 2002. Action – General Secretary to file with other applications
pending appointments to be made in March 2002.
5.23 From Mr. R Billing re Suggested format for conducting 2 Bird Special
races for prizemoney during season 2002. Action – The Management Committee
would like to thank Mr. Billing for his suggestion and has requested a
more detailed running sheet and/or plan on how it would work, who is to
coordinate, points involvement? Etc etc.
6.0 Correspondence Out:
6.1 To Mr. C Moukas re Requesting information concerning the alleged
winding-down of the Craigmore Club.
6.2 All SAHPA members re Notice of AGM incorporating Agenda and list
of Notice of Motions for consideration. Also enclosed was the Auditor’s
recommendations with Share & Property valuations, Auditor’s statement
of accuracy of the Financial accounts, the SAHPA Balance sheet and Profit
& Loss.
6.3 To Club Secretaries re Copies of Rules and Conditions for the 2002
Sires Classic, with a copy of Special Races Committee minutes of 15th November.
Note:- Sires Classic Nomination sheet was enclosed in the Member’s Notice
of the AGM.
6.4 To Club Secretaries re Letter and Form for listing of members for
2002 season.
6.5 To Affiliate Club Secretaries re Letter and form for listing of
members for 2002 season.
6.6 To members of the Western & Eastern electorates re Vote slips
and vote instructions with a return addressed, stamped envelope for member’s
convenience.
6.7 To VFP Insurance re Advising of recent re-valuation of the Property
at 10 Baulderstone Rd and other improvements.
7.0 Matters Held Over:
7.1 Craigmore Club closure: The Management Committee met with the disgruntled
members of the Craigmore club re the alleged winding down of the club,
selling of assets and disposal of funds. The Committee heard from the members
(Mr. K Wait, Mrs Wait and Mrs. Washington). Discussions took place on several
points and issues and the SAHPA gave the members advice on what they could
do from this point on. It was also suggested to the members to get another
club off the ground in the mean time, pending any response from the Dept
of Corporate Affairs.
7.2 Interim Gazette Editor (Jan/Feb Issue): The Committee was advised that the first Issue for Jan/Feb this year was due out on Thurs/Fri 7th/8th February. The Committee wish to thank Brenda for taking on this role for the Jan/Feb Issue. The Appointment of Gazette Editor will be made in the first official Management Meeting following the AGM.
7.3 Management Committee Elections (Western & Eastern): The Returning Officer has confirmed that the Election vote period is now closed and that the Votes (in a sealed envelope) would be handed to the Scrutineer (Mrs Cheryl Myers) on Wednesday 13th February. Mrs Myers is to scrutineer the count in the presence of the SAHPA Chairman on Saturday 16th February at 4.30pm.
7.4 SRC Financial Statement: The SAHPA Treasurer has requested the records of the Special Races Committee so that a financial report could be drawn up and copies provided to members. Action – Treasurer to follow up and finalise report as soon as possible.
7.5 Response from Mr. B Bilecki over an article in a previous Gazette Issue: The Committee has asked the General Secretary to follow up and ensure that the Committee receives a response to the Committee’s request for explanation on his article, which was listed in the Gazette towards the end of 2001. Action – General Secretary to follow up.
8.0 GENERAL BUSINESS:
8.1 Junior Committee Financial Statement: General Secretary to contact
Mr. T Fawcett requesting a copy of the Junior Sub-Committee’s financial
accounts.
8.2 SAHPA Sub-Committees: ALL SUB-COMMITTEES ARE NOW REQUIRED TO SUBMIT THEIR INTENTIONS FOR SEASON 2002: ANY SUB-COMMITTEE WHICH INTENDS ON OPERATING THIS YEAR, MUST SUBMIT A LIST OF NAMES OF THE COMMITTEE MEMBERS FOR THE MANAGEMENT COMMITTEE’S APPROVAL: Could Sub-Committee secretaries please forward their list of Committee members to Mike Pethick c/- PO BOX 364 FLAGSTAFF HILL SA 5159
8.3 APFA Subscriptions 2002: Club secretaries are requested to seek out which members of their club, intend on joining the APFA in season 2002. Once a list of names has been made, then the Secretary/Treasurer is to forward $4.40 (gst inclusive) per member, to the SAHPA Treasurer at PO BOX 364 FLAGSTAFF HILL SA 5159.
8.4 Main Unit Repairs & Maintenance: Mr. Meekins has reported that the Main Unit has been cleaned and detailed in readiness for 2002. Mr Meekins has suggested the SAHPA approve installation of roof spinners for the Main Unit to assist in air movement whilst on route to race points. Moved Mr. J Cock, 2nd Mr. T Meekins – CARRIED: Mr. Pridham raised the issue of the Main Unit Lights shorting out while away and as such, suggested an Auto Electrician be called in to fix the problem. Mr. Meekins offered to arrange and look at the problem/s.
8.5 Request for New Photocopier: The General Secretary has requested the Committee approve the purchase of a replacement, more up-to-date photocopier for the General Secretaries use. Mike has advised the Committee that the existing unit is starting to require more call-outs and has been inconvenience when requiring large amounts of copies with the unit playing up. Action – The Committee has approved Mr. Pethick acquiring two quotes for a replacement unit which can copy 30 per minute with the facility to double side copying.
8.6 JUNIOR SUB-COMMITTEE: The Association is keen for more members to form a Junior Sub-Committee again in 2002. The Committee recognises the importance of keeping and developing Juniors and is very interested to meet with the new sub-committee to discuss promotional plans, funding, support etc.
8.7 GENERAL SECRETARY APPOINTMENT: The Committee wish to advise members that due to Mr. Pethick standing down this season, the Committee would be conducting interviews prior to the AGM – so that the selected replacement could be on hand to get things going as soon as the AGM is completed. The recommended replacement’s appointment would be ratified in the short Management Meeting immediately following the closing of the AGM on Monday 18th February.
9.0 Date of Next Meeting – Immediately following AGM closure (18th February)
10. Meeting Closed – 11.10pm