Minutes of the SAHPA Inc. Management Committee Meeting
Held at SAHPA Headquarters on Tuesday 19th March, at 7.00p.m

1. Chairman opened meeting at 7.15 p.m. Attendance:  Mr. D. Thalbourne, (Chairman), Mr. J. Nisbet (Vice Chairman), Mr. T. Meekins, Mr. J. Cock, Mr. R. Fewings, Mr. K. Pridham, Mr. P. Couzner, Mrs. C. Myers, Mr. R. Seedsman.

2. Apologies – Nil.

3. Minutes of Previous Meeting confirmed – Moved/Carried

4. Business Arising from Previous Meeting –
1. B. Bilecki – Gazette Article.  Telephone Conversation held with B.
      Bilecki has now closed this matter - Moved/ Carried.

5. CORRESPONDENCE IN:
1. Barossa Valley Racing Pigeon Club Inc re:  Office bearers for 2002 Season.  Chairperson – L. Smith, Secretary/Treasurer – F. King, Clock Chairperson – R. Somerville, Publicity Officer – T. Burdon.  Action: Secretary to note.
Barossa Valley Racing Pigeon Club seeking permission to fly Club’s Sires Produce Race in conjunction with Farina Y.B.C. L. Smith & R. Somerville request to meet with Management Committee in regards to a New Format for Club Squeaker Sale.  Action:  Sires Produce Race has been approved.  More Information is required to clarify the Format for Club Squeaker Sale.
2. S.A.R.P.F  requesting permission to Display Information and Results on the S.A.H.P.A. Inc. Web-Site . Action: Secretary to forward to Web-Site Manager for setting up of Web-Site Link.
3. Adelaide 10,000  - Minutes of Meeting held on Wednesday 6th March.  Adelaide  10,000 Race will be held on Sunday 28th July, 2002 from Roxby Downs.  Headquarters to be booked for Friday 26th July, for Transportation and Race Culcutta – Action:  S.A.H.P.A. Hall booked for Friday 26th July.
4. Salisbury Invitation Racing Pigeon Club – Stock Bird Sale – Friday 2nd August.  Asking permission to book SAHPA Headquarters to conduct sale.  Action:  S.A.H.P.A. Hall booked for Friday 2nd August.
5. Applications for De-Registration of Incorporated Associations from Dept. of Corporate Affairs:  Action:  De-Registration Forms to be forwarded to all Club Secretaries.
6. Club Membership Lists received from:  West Torrens, North East, Riverside, Central Districts.  Junior List from North East.  Action:  Secretary to note.
7. Computer Distance Block Plans received from:  T. Fawcett, A. Keogh, W. McCauley, A. Larsen, C. Mav.  Action:  Secretary to file.
8. Letter from Adelaide Hills Racing Pigeon Club:  Advising Office Bearers for 2002 Season:  Chairman – J. Marafiote, Secretary – R. Pearson, Treasurer – D. Stasinowski.  Action:  Secretary to note.
9. Letter from J. Hofman:  Addition of two (2) more Races to Program – Suggesting Wednesday Night Hampering.  Action:  Hampering for Gilgandra will now be on Wednesday Night.         Moved/Carried
10. Letter from Esanda Finance re:  Re-Investment of Debenture Stock.  Invoice from Chubb Electronic Security – 3 Month A/c for Security.  Invoices from Haspeslagh – Belgium – Stock Order Payment.  Action: Secretary to forward to Treasurer.
11. Letter from T. Meekins re:  Unit Maintenance Report.  Action: Management Committee would like to Thank Mr. T. Meekins, Mr. R. Billing, Mr. B. Hall, Mr. R. Sewer, Mr. K. Wallace, for their time spent carrying out much needed maintenance on the Main Unit, and to Mr. D. Edwards for the Supply of Equipment & Materials at No Cost to the Association.  Thank-you to Mr. P. Beaumont for his offer to help, which was not required on this occasion.
12. Letter from M. Pethick  - Treasurer re:  S.A.H.P.A. Pigeon Journal. In regards to Management Committee decision to Review the Journal every three (3) months:  Action:  Management Committee stands by it’s previous decision.
13. E-Mail from Mr. A. Agar re:  Approach from G. Harris relating to P.C. File.  Action:  Noted but under control.  The Committee thank Mr. Agar for his prompt assistance in getting the General Secretary’s Computer up and running.
14. Letter from Adelaide Hills re:  Request for Paruna Distances for Five Members plus one Junior Flyer to be flown as Novelty Events.  The Club intends to Support all of the Races of the excellent extended SAHPA Race Program.  Action:  J. Cock to organize Distances.
15. Letter from LifeFM re:  Sponsorship for LifeFM Christmas Party for Special Children.  Action:  Move SAHPA Sponsor 1 Child $225.00 Move/Carried.

6. CORRESPONDENCE OUT:
1. Letters sent to:  B. Caesarowicz, Dr. M. Peters, K. Wait, R. Billing, S. Szabo, P. Squire, P. Trzeciak, J.P. Wilson, J. Hofman, B. Healy, R& J Billing, M. Clark.
2 To Club Secretaries & Members from Club Membership Lists that have been received:  Notices re Change of Addresses & Telephone Numbers for General Secretary and Treasurer.  A.G.M. Minutes, Minutes of Meeting after the A.G.M. & Minutes of Meeting on the 5th March.

7. MATTERS HELD OVER:
1. Craigmore Club:  All Correspondence regarding the De-Registration of the Craigmore Club has now been forwarded to the Corporate        Affairs Department.  The Committee feel that as long as the Craigmore Club meets all of it’s obligations under the Corporate Affairs Act, then this matter is closed.
2. Work-Cover:  The Committee are in the process of drawing up Guidelines as to providing Safe Working Practices for all Appointed Positions within the SAHPA.  This will entail a request from the Committee that all Protective Equipment (Supplied by SAHPA) which is deemed appropriate to the Task at Hand to be utilized.
3. S.A.H.P.A. Positions:
Convoyer – Still to be decided.
Unit Loaders – B.Freeman & R.Sims.
Unit Cleaners – R.Sewer – 1 Position to be decided pending clarification of certain points.

8. ANY OTHER BUSINESS.
1. Bird Qualification – Season 2002:
( With respect to Young Bird Derbies)
Normal Qualification for Young Bird Derbies apply (ie) A Bird must fly one lead-up Race on the Line of Flight to be eligible to fly the Derbies. A Bird may fly both Derbies so long as it has flown one lead-up Race on each line of Flight for the relevant Derby Race.
( With respect to Young Birds Flying Longer Distances )
The following is applicable this year.
The Bird Qualification for Season 2002 to be applicable to Young Birds only, in that all Young Birds must fly at least one Middle Distance Race (Farina, Little Topar, Roxby Downs, Emmdale) on the
Line of Flight to be eligible to fly a Long Distance Race on that Line of Flight.
2. S.A.H.P.A. Presentation Evening.
Mrs. C. Myers to check on suitable venues, and report back to the Committee
3. Finalizing of Race Program.
Final changes to Race Program for 2002 Season.
The Gilgandra Race with a scheduled release on Saturday 12.10.2002 will be flown in conjunction with  Emmdale with a scheduled release on Sunday 13.10.2002. The Committee felt that Emmdale would be a better option than Little Topar, as the Unit has less travelling distance back to Emmdale, giving the Birds more time to Rest, Feed & Drink in
preparation for a Sunday release. Another aspect of the Committee’s decision in relation to bad weather at Gilgandra on Saturday, the Birds can be returned to Emmdale for an anticipated release on Sunday.
4. Special Races.
After some consideration the Committee have decided there will be no Special Races.  The Committee felt that the 2 Bird Special (Monetary Race) on every Association Event is sufficient.
5. S.A.H.P.A. Headquarters Cleaning Contract
Applicants are now being called for the Contract Position of Headquarters Cleaning.
The Baulderstone Road Complex is to be Cleaned (Toilets, Office, Space, Hall Interior and Canteen Area) Once a Month in the Off-Season and Once a Fortnight (Minimum) in the Race Season.
Applicants will be required to List Price/Quote for the conduct of such Contract.
Applications close 5pm Wednesday 24th April 2002.  Please forward Applications to:

  General Secretary
  31 Meath Avenue
  Salisbury Downs
  S.A.               5108

6. SAHPA Working Bee.
At the Next Meeting the Committee will identify specific tasks which need addressing at the SAHPA Working Bee, which is intended to take place on Sunday 28th April – 9.00 am – 12 noon.  The General Secretary is seeking Support from all of the Clubs to lend a hand at this years Working Bee.
7. Tenders for Pigeon Feed and Pea Straw
Tenders are invited for the Supply of Pigeon Feed and Pea Straw for the Main Unit in Season 2002.  Action:  General Secretary to Contact Suitable Suppliers to invite Tenders. Tenders close 5 pm Wednesday 24th April, 2002.
 

DATE OF NEXT MEETING:  Tuesday 2nd April, 2002 – 7pm

MEETING CLOSED:       10.05 pm