1. Chairman opened meeting at 7.10pm Attendance…. Mr. D Thalbourne (Chairman), Mr. T Meekins, Mr. J Cock, Mr. R McIlduff, Mr. J Nisbet (Vice Chair), Mr. K Pridham, Mr. P Couzner, Mrs. C Myers & Mr. M Pethick (General Secretary).
2. Apologies – Nil
3. Minutes of previous meeting confirmed – Moved Mr. K Pridham, 2nd Mr. P Couzner – CARRIED:
4. Business Arising from previous meeting - Nil
5. Correspondence In:
5.1 From Tea Tree Gully re Specifications for TTGully’s computer. Action
– General Secretary to note and file with other responses.
5.2 From Mr. A Agar re Expression of Interest for the position of SAHPA Website manager for season 2002. Action – General Secretary to reply and to file with other applications for positions. Note – appointments will be made in the first Management Committee meeting after the February AGM.
5.3 From Mr. J Nisbet re Applying for position of Vice Chairman in season 2002. Action – General Secretary to retain for Correspondence at the forthcoming AGM. Please note:- At the 2002 AGM, the positions of SAHPA Chairman and Vice Chairman will be finalised at the AGM. There is only one application for Chairman, and one for Vice Chairman.
5.4 From North Suburban club re Advising of amendment to the original Notice of Motion lodged. Action – General Secretary to note and hold for listing of Notices of Motion for member’s consideration at the forthcoming AGM.
5.5 From Haspeslagh BELGIUM re Confirming the 2002 Stock and Life Ring order being received. The Stock will be sent to Australian during February 2002.
5.6 From Mr. Ray Fewings re Advising that a letter of application for the position of Management Committee Eastern Electorate had been sent to 10 Baulderstone Rd. The General Secretary has accepted the letter of application and Mr. Fewings has been confirmed as a candidate for the Eastern Electorate election. Action – General Secretary to note records and to action as necessary for the Election, which is to take place later this month.
5.7 From Mr. N Albanos re Applying for position of Unit cleaner in 2002. Action – General Secretary to file with other applications for 2002 SAHPA positions.
5.8 Email from Ivo Olmans BELGIUM re Inquiring as to whether any pigeon fanciers in Australia, collect “pigeon bags” and/or “pigeon ownership cards”. Any member with any information on this hobby is asked to contact Mike on 82708198.
5.9 From Southern Vales club re 1). Advising of the cancellation of the booking for the SAHPA Hall on the 20th January. The Southern Vales Squeaker sale is now to be held in the Southern Vales clubroom. Action – General Secretary to note records. 2). The club wishes to order one unit of vaccine Action – General Secretary to note records. 3). Querying the note in the previous minutes re the term of operation for the 2002 race program. Note:- This item is to be re-discussed by the Committee at the meeting of the 8th January – Please refer to Items held over in these minutes:
5.10 From the Adelaide Pigeon Club re Submission of Rules and Information for members of the newly formed club. Included is the program of races and an Information newsletter. Action – SAHPA Committee wish to thank the Club for keeping the SAHPA informed as the new club develops. General Secretary to reply and ask that the Adelaide Pigeon Club put in place one or two extra rules that the Committee feel will be of benefit to the new club.
5.11 From Pasminco re Confirmation of SAHPA’s holdings of shares in the restructured company. Action – Treasurer to note records and file with Treasury documents.
5.12 From SAHPA Auditor (Mr. Neville Smith) re Auditor’s recommendations
for Journal entries for the 30th November financial records. In particular,
an entry to increase the value of the Building (as per the recent certified
re-valuation) and an entry to reduce the value of the Share values, to
show “True Market Value” on the Balance Sheet. Action – It was moved by
Mr. P Couzner and seconded by Mr. J Cock, that the Treasurer make the entries
as recommended by the Auditor on the 30th November report, and to forward
a copy of the amended “Balance Sheet” to the Auditor for certification
as being correct. CARRIED:
Please note: The Treasurer will also provide a report for members at
the AGM.
5.13 From SAHPA Publicity Officer (Brenda Caesarowicz) re Advising of
how things are progressing with the Jan/Feb Gazette. Members to keep
an eye out for the next Gazette, Brenda is extremely hopeful of providing
additional material for the next Gazette. Brenda has also placed an application
for the position of SAHPA Publicity Officer 2002 and SAPHA Gazette Editor
2002. Action – General Secretary to place application with others on file
for appointments, following the 2002 AGM.
5.14 From Mr. R Sewer re Application for position of SAHPA Unit Cleaner
(one side) for 2002. Action – General Secretary to place with other applications.
5.15 From Mr. Rod Billing re Application for position of SAHPA Convoyer
2002. Action – General Secretary to place with other applications.
5.16 From Mr. & Mrs R Billing re Application for position of SAHPA
Ring Secretary 2002. Action – General Secretary to place with other applications.
5.17 From Special Races Committee re Submission of minutes of recent
meeting.Action – General Secretary to copy and send to Club Secretaries
with this meeting’s minutes.
6.0 Correspondence Out:
6.1 To Haspeslagh BELGIUM re Order for 2002 Stock and Life rings:
6.2 To Mr. G Hodgins re Thank you for sponsorship for the 2002 Lowest
Winning Velocity.
6.3 To Mr. Bill Bilecki re SAHPA requesting a response from Mr. Bilecki
over his comments made in a letter he had printed in the previous SAHPA
Gazette.
6.4 To Mr. Fewings re Acknowledging receipt of his application for
position of Management Committee position –Eastern Electorate. Please note
Correspondence In Item 5.6
6.5 To Mr. T Meekins, Mr. K Pridham, Mr. J Cock and Mr. R McIlduff
re Acknowledging receipt of the applications for their respective Management
Committee positions:
6.6 To Mr. C Maricic and Mr. D Shaw re Acknowledging receipt of their
applications for the position of Western Electorate Management Committee
delegate. Note: Elections to be held in the Eastern and Western Electorates:
6.7 Warrnambool RPC re Letter of thanks for donation of $50 for sponsorship
of one of the SAHPA races in season 2002:
7.0 Matters Held Over:
7.1 List of Notices of Motion 2002: The General Secretary has confirmed
the list of Notice of Motions is now finalised. In all there will be six
Notices of Motion to consider, four from the Management Committee and 2
from Clubs (North Suburban and Centrals). The list of Notice of Motions
will be forwarded to all members in the advice of the AGM being held on
Monday 18th February, 2002.
7.2 Vacancies for SAHPA positions: The SAHPA Management Committee wish to advise all members that they are still looking for applications for several positions within the organisation. Positions such as General Secretary, Release Officer, Race Adjudicator, Unit Loaders (2) and more. If any members wish to help the Association out, please contact the General Secretary on 82708198 for further details.
7.3 SAHPA Software program 2002 & Group PC Needs for 2002 – Presentation by Mr. Gavin Harris – Mr. Harris advised the Committee that the software programming was on schedule. Mr. Harris also advise the Committee of what the Group Computer’s minimum requirements were to enable operation of the new software program. The Committee is working on getting all SAHPA PC’s reviewed for suitability to handle the new software program. The Treasurer also advised the Committee that the SAHPA would need approximately 3-4 more second hand units in order to ensure all Groups had the necessary equipment to operate the new software for Association races. Action – Mr. J Cock advised that he would organise for existing SAHPA PC’s to be checked for suitability and compatibility, and he would look into the possibilities of the SAHPA acquiring the 3-4 extra units required to fulfill Group needs. Mr. Couzner asked how the Clubs would fare with the new software on their older type PC’s. Mr. Harris advised that he would look into this aspect and report back later. More information will be made available as it comes to hand.
8.0 GENERAL BUSINESS:
8.1 Treasurer’s report “End of Financial Year” – The SAHPA Treasurer
advised that the SAHPA’s accounts were at the Auditors for checking and
auditing. Mr Pethick was hopeful of getting the all clear to send copies
of all Financial accounts with the Balance sheet to all members in their
notice of when the AGM was to be held. Obviously a report will be handed
down by the Treasurer on Monday 18th February, 2002.
8.2 2002 Capitation Fees and Membership Lists – The Treasurer recommended to the SAHPA Committee to leave the 2002 Capitation fees at the level of the 2001 ie. $45.00. Accordingly, it was moved by Mr. K Pridham, 2nd by Mr. P Couzner that the fees remain at $45.00 CARRIED.
8.3 Election progress for Electorates “Eastern and Western” – The General Secretary advised the Committee that the vote slips and instructions were to be sent out on the weekend of the 12th & 13th January. The closing date for the above elections is Monday 4th February. It was moved by the Committee that Mr. Pethick (General Secretary) be appointed Returning Officer and that Mrs C Myers be appointed Scrutineer for the above elections. CARRIED.
8.4 AGM Preparations – Mr. Pethick advised that all was on track for the AGM and that the Advice to members would be mailed out around the 26th – 28th January 2002. These dates allowing for 21 days notice as required in the Constitution.
8.5 Reminders VACCINE – Pigeon Pox vaccine can be purchased by ringing either the Treasurer on 82708198 or Assistant Secretary on 82664441. Note: - The SAHPA Committee strongly recommends members/clubs to vaccinate birds this year. Clubs/Members who intend on vaccinating, must do so by the 31st April 2002.
8.6 Reminders BLOCK PLANS – Members new and existing, who require BLOCK PLANS to be filled out this year – are reminded that now is the time to start thinking about doing so. Blank forms can be obtained from the General Secretary by phoning 82708198.
8.7 Interim Gazette Editor (Jan/Feb Issue) – The Committee are pleased to advise that Mrs. Brenda Caesarowicz will be Interim Gazette Editor for the Jan/Feb issue. Brenda can be contacted on 83271270 for any enquiries. Please keep an eye out for this issue as it does promise to be more “beefed up” with extra stories and ideas for it’s content. The Committee would like to thank Brenda for her enthusiasm in taking on this job for the Jan/Feb issue.
8.8 Repairs & Maintenance on the Main Transport Unit – Mr. Terry Meekins has advised that a small working party will be cleaning and repairing the Transport Unit in readiness for the coming season. The Committee wish to thank all those who are helping Terry in getting the unit up to scratch for this season.
9.0 Date of Next Meeting – 29th January 2002
10. Meeting Closed – 10.35pm