MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE  MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS                             ON MONDAY 12th NOVEMBER 2007 – 7.30 PM
1. CHAIRPERSON OPENED MEETING AT:   7.35 pm  Attendance:  Mr D Thalbourne (Chairperson), Mr F DiMella, Mr G Hamilton, Mr J Marafiote, Mr W Moyle, Mr K Pridham, Mr R Seedsman (General Secretary), Mrs C Myers (Assistant Secretary).
2. APOLOGIES: Nil
3. MINUTES OF PREVIOUS MEETING:  Moved/Seconded/Carried
4. BUSINESS ARISING FROM PREVIOUS MEETING:                                                                           Moved/Seconded/Carried
5. TREASURER’S MONTHLY REPORT:
The Treasurer presented his Report for the period 1st December 2006 through to the 31st October 2007.
The Report indicates a Profit has been recorded for the period, and in respect to ongoing expenses between now and the end of the Financial Year, a reasonable Profit should be maintained.
The Association has applied to the Australian Taxation Office for GST Exemption in regards to the Federal Government decision to raise the Turnover Thresh-hold for Not for Profit Organizations
6. CORRESPONDENCE IN:
1. Convoyer’s Report – Coober Pedy 2 & Berrigan 2.
2. Email from Racing Analytical Services – Advising that there was no prohibited substances detected from Mr W Lizoguboff’s Bird Dropping Sample.  Action:  Copy of Drug Screening Certificate forwarded to Mr Lizoguboff.
3. Email from Knox Bird Clinic – Advising that the Main Unit Grain Sample that was tested by Agrifood Technology was all clear and that there should not be any problems associated with this Grain.
4. Letters from Messrs. J Ewendt, T Hains & J Kokolakis – Advising of nomination for S.A.H.P.A. Inc. Bird of the Year.

S.A.H.P.A. Inc. Bird of the Year for 2007 is awarded to J & N Kokolakis
SA06 34260 Blue Bar Cock – 2nd SAHPA Warracknabeal SAD                  5th SAHPA Mitiamo
5. Letter from Mr B Moores (Para Club) – With a complaint in regards to the Para Clubs’ decision to relegate his first (1st) position in Coober Pedy 2 to second (2nd) position. Action:  The Management Committee have decided that in the best interest of the Sport, the Clubs’ decision is to be upheld.
6. Email from Mr D Walker – Advising of his interest in formulating the 2007 Year Book.  Action:  The Management Committee have approved Mr D Walker to formulate the 2007 Year Book.  Secretary to forward all relevant information to Mr D Walker.
7. Letter from Mr G Watson – Application for the Management Committee Position as Representative of the Eastern Electorate.  Action:  Mr G Watson’s Application has been acknowledged and will come under consideration in due process as per the S.A.H.P.A. Inc. Constitution.
7.   CORRESPONDENCE OUT:
1. Letter to Mr W Lizoguboff – Enclosing a copy of Drug Screening Certificate                 in relation to his Bird’s Drug Test taken on 30th October 2007.
2. Letter to Barossa Valley Racing Pigeon Club Inc. - Advising the approval of a Certificate of Merit for affiliate Members L Colegate & A Nielsen.
3. Letter to Mr C Moukas – In response to his Appeal with regard to his Clubs’ decision to award him second (2nd) position in Coober Pedy on 29.9.07.
4. Letter to G & I Cummings – Advising of their Birds disqualification from the Berrigan (1) Race on 22.9.07.
5. Letter to Mr P Antoney – Advising that his application for Membership to the S.A.H.P.A. Inc. has been rejected.
6.  Letter to Glenelg Inv. Racing Pigeon Club Inc. – In response to the utilization of the Main Race Unit for the remainder of the Season.
7. Email to Mr A Agar – In response to his thoughts regarding the clocking of birds during the night.
8. Letter of thanks to Magill Grain Store & I Yeing Transport – for their services to the S.A.H.P.A. Inc. for the 2007 Season.
Moved/Carried – Correspondence In & Out – Confirmed

8.    MATTERS HELD OVER:
       1. Long Distance Club Proposal:
Held Over – Copy of proposal to be included in the next issue of the S.A.H.P.A. Inc. Newsletter.
9.   GENERAL BUSINESS:
       1. NOTICE OF MOTION CHANGES FOR 2008:
Clubs wishing to make Submission for rule and/or By-Law Changes must do             so by Close of Mail on 28th December 2007.
Clubs are eligible – NOT GROUPS
To lodge Notice of Motions, and any Such Notice, must be accompanied by evidence of the Club Meeting held – Date, Time, Number of Members attending, must accompany the Advise of the Notice.
NO NOTICE WILL BE ACCEPTED AFTER 28TH DECEMBER 2007
The S.A.H.P.A. Inc. Management Committee are currently working on their Submissions for Rule and/or By-Law Changes for the 2008 Annual General Meeting.
        2. THE CHAIRPERSON & VICE-CHAIRPERSON VACANCIES:
The General Secretary is now calling for Applications from Interested Persons    for the Positions of Association Chairperson and Vice-Chairperson.  These Positions will be voted on by the S.A.H.P.A. Inc. Membership.
Applications close on Friday 28th December 2007
All Applicants must be Financial Members of the S.A.H.PA. Inc.
Applications addressed to: The General Secretary                                       10 Baulderstone Road                                         Gepps Cross    SA     5094
       3. S.A.H.P.A. Inc. OFFICE BEARER POSITIONS:
In Accordance with S.A.H.P.A. Inc. Rules
Nominations are now called for the Following Positions:
 General Secretary, Assistant Secretary, Treasurer & Ring Secretary.
Nominations must be in the Hands of the General Secretary by Friday 11th January 2008 – All Applicants must be Financial Members of the S.A.H.P.A. Inc.
A List of General Secretary’s Duties is available by phone 8182 4648
All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date.
Applications addressed to: The General Secretary                                            10 Baulderstone Road                                                        Gepps Cross    SA   5094
*PLEASE NOTE*
MR R SEEDSMAN WILL BE RETIRING AT THE 2008 A.G.M.
      4. POSITIONS WITH THE S.A.H.P.A. Inc:
Applications are now called for the Following Positions:
Race Adjudicator    S.A.H.P.A. Convoyer                                Release Officers (Panel 3)   Transport Loading Stewards - 2              Unit Cleaners – 2    Clock Chairperson                                    Website Manager    Computer Systems Administrator        Publicity Officer    Training/Tossing Unit Driver
All the above Honorariums will be discussed at a Later Date
Applications close Friday 8th February 2008.
       5. CAPITATION FEES:
Capitation Fees for the 2008 Season will be $55.00 per Member – to be paid                                    no later than – 28th February 2008 – in accordance with the S.A.H.P.A. Inc. Constitution.
       6. 2007 ASSET REPLACEMENT FUND:
The Management Committee have decided that $10.00 per Member will be transferred to the Asset Replacement Fund.
       7. CANTEEN:
The Management Committee have approved and Honorarium of $500.00 to Dave & Sophia Thalbourne for their services in the running of the S.A.H.P.A. Inc. Canteen.
8. Mr D Thalbourne raised the issue of the Draft Notes re: the Discussion   Evening Meeting.
 

 Members who attended the Discussion Evening and drafted notes of the relevant Groups Ideas, Views etc. of the various topics discussed are asked to please forward a copy of their groups’ drafted notes to the General Secretary – as was the original intention.
9. Mr J Marafiote raised the issue of Club’s who struggle to abide by the six (6) Competing Member rule regarding Hampering & Clock Reading be able to utilize the S.A.H.P.A. Inc. Hall, with facilities put in place to accommodate the above.
       10.   MEETING CLOSED:  9.45 pm
       11.   DATE OF NEXT MEETING:  Monday 10th December – 6.30 pm