MINUTES OF THE S.A.H.P.A. Inc.
MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS ON MONDAY 10TH
DECEMBER 2007 – 7.45 P.M.
1. CHAIRPERSON OPENED MEETING AT: 7.45pm Attendance: Mr D Thalbourne (Chairperson), Mr F
DiMella, Mr G Hamilton, Mr J Marafiote, Mr W Moyle, Mr K Pridham, Mr R Seedsman
(General Secretary), Mrs C Myers (Assistant Secretary).
2. APOLOGIES:
Nil
3. MINUTES OF PREVIOUS MEETING:
Moved/Seconded/Carried
4. BUSINESS ARISING FROM PREVIOUS MEETING:
Nil
Moved/Seconded/Carried
5. TREASURER’S REPORT:
The Treasurer
informed the Management Committee that all Relevant Financial Statements,
Invoices etc. are in the process of being collated in readiness for Auditing.
6. CORRESPONDENCE IN:
1. Letter
from Mr F DiMella – Application for the Management Committee
Position, as Representative of the Eastern Electorate. Action: Mr
F DiMella’s Application has been acknowledged and will come under consideration
in due process – as per the S.A.H.P.A. Inc. Constitution.
2. Email
from Mr D Walker – Acknowledging his Nomination by Members
of the Adelaide Hills Racing Pigeon Club for the Management Committee Position,
as Representative of the Hills Electorate.
Action: Mr
D Walker’s Application has been acknowledged and will come under consideration
in due process – as per the S.A.H.P.A. Inc. Constitution.
3. Club
Results Information for the 2007 Season – from the
Southern Vales and Nth East Clubs to be included in the 2007 S.A.H.P.A. Inc.
Year Book. Action: Secretary to forward to Mr D Walker.
4. Email
from the S.A.R.P.F. – with a proposal for the Management
Committee to consider the purchasing of the S.A.R.P.F. Truck Training
Unit. Action: A counter proposal will be forwarded to the S.A.R.P.F. for consideration
in relation to the above.
5. Proposal
from the Adelaide Hills Racing Pigeon Club – to create a
Short
Distance Championship Series. Action:
The Management
Committee
feel this may create interest among Members.
The Adelaide Hills Club to draft a “Notice of Motion” for Members
consideration at the 2008 A.G.M.
6. Letter
from Mr W Markou – Application for the position of Main
Unit Cleaner for the 2008 Season. Action:
Secretary to file for when
Applications are considered.
7. Email
from Mr R Billing – Application for the position of Convoyer
for the Main Unit for the 2008 Season. Action:
Secretary to file for when
Applications are considered.
8. Letter
from Mr K Pridham – Application for the Management Committee
Position, as Representative of the Western Electorate. Action: Mr
K Pridham’s Application has been acknowledged and will come under consideration
in due process – as per the S.A.H.P.A. Inc. Constitution.
7. CORRESPONDENCE
OUT:
1. Letter
to Mr B Moores – Advising of the Management
Committees’
decision in respect to his complaint against the
Para
Invitation Racing Pigeon Club.
2. Letters
of Thanks on behalf of the Management Committee – to Members who
held positions within the S.A.H.P.A. Inc. for their efforts in the 2007 Season.
3. Letter
to Mr P Antoney – Advising of the Management Committees’
decision to uphold the Para Invitation Racing Pigeon Clubs’ decision in respect
to awarded placings for Coober Pedy 2.
8. GENERAL
BUSINESS:
1. 2007
PRESENTATION EVENING:
The Management
Committee would like to thank Mrs Cheryl Myers for organizing the 2007
Presentation Evening, and to the Members who attended the Evening.
2. 2008
– CLUB MEMBERSHIP FORMS
Club Secretaries – Please Note!
Club Membership
Forms will be forwarded in early January 2008.
Capitation Fees
for the 2008 Season have been set at $55.00 per Member.
3. REMINDER
– THE CHAIRPERSON & VICE-CHAIRPERSON VACANCIES:
The
General Secretary is now calling for Applications from interested persons for
the positions of Association Chairperson and Vice-Chairperson. These Positions will be voted on by the
S.A.H.P.A. Inc. Membership.
Applications
close on Friday 28th December 2007.
All
Applicants must be Financial Members of the S.A.H.P.A. Inc.
4. REMINDER
– S.A.H.P.A. Inc. OFFICE BEARER POSITIONS:
In Accordance
with S.A.H.P.A. Inc. Rules
Nominations are now called for the Following
Positions:
General Secretary, Assistant Secretary,
Treasurer & Ring Secretary.
Nominations
must be in the Hands of the General Secretary by Friday 11th January
2008 – All Applicants must be Financial Members of the S.A.H.P.A. Inc.
A
list of General Secretary’s Duties is available by phoning 8182 4648.
All other Duties and Honorariums
will be discussed with the Management Committee and Treasurer at a Later Date.
Applications
to be addressed to: The
General Secretary
10 Baulderstone Road
Gepps Cross SA
5094
5. REMINDER
– POSITIONS WITH THE S.A.H.P.A. Inc.
Race
Adjudicator S.A.H.P.A. Convoyer
Release Officer (Panel 3)
Transport Loading Stewards (2)
Unit Cleaners (2) Clock Chairperson
Website Manager Computer Systems Administrator
Publicity Officer Training/Tossing Unit Driver
All the above Honorariums will be
discussed at a Later Date
Applications
close Friday 8th February 2008
Applications
to be addressed to: The General Secretary
10 Baulderstone Road
Gepps Cross SA
5094
6. NOTICE
OF MOTIONS:
A List of Management Committee &
Clubs “NOTICE OF MOTION” for Members’ consideration, will be forwarded to
Members along with the advice of the 2008 A.G.M.
7. MANAGEMENT
COMMITTEE ELECTION:
Nominations
for the Eastern, Hills & Western Representatives on the Management
Committee will close on the 14th December 2007.
Two (2)
Nominations have been received for the Eastern Electorate – Mr F DiMella and Mr
G Watson.
One (1)
Nomination has been received for the Hills Electorate – Mr D Walker.
One (1)
Nomination has been received for the Western Electorate – Mr K Pridham.
Ballot Papers
will be forwarded to the Relevant Electorate Members in the near future for
consideration as to their Representative on the Management Committee.
8. RETURNING
OFFICER
The Management
Committee have approved Mrs C Myers as the Returning Officer
for the forthcoming Electoral Ballots.
The Returning
Officer’s Role is to obtain all Ballot Papers from the General Secretary and to
count and record all votes cast by Members.
9. FINAL DISTRIBUTION OF CERTIFICATES:
The General
Secretary has forwarded all outstanding top (30) Association Race Certificates
to the Secretary of the respective Clubs.
10. ELECTRONIC
TIMING SYSTEMS:
The Management
Committee have decided that Members who are using Electronic Timing Systems
will no longer be required to submit an Allocation List.
******************
Mr J Marafiote
raised the issue of a future Information Evening with Dr Colin Walker and
another Guest Speaker.
Mr W Moyle
raised the issue of Members abiding by R.B.L. 29.
Mr D Thalbourne
raised the Issue of the Headquarters’ P.A System being improved.
*******************
11. The
General Secretary would like to take this opportunity to Thank all S.A.H.P.A.
Inc. Position Holders, S.A.H.P.A. Inc. Sub-Committees, Club Secretaries and
Volunteer Workers for their Support and Commitment during the 2007 Season.
The Management Committee would like
to wish all Members & Families a Merry Xmas & a Happy New Year.
9. MEETING
CLOSED: 10.30 pm
10. DATE
OF NEXT MEETING: 21st
January 2008