MINUTES OF THE S.A.H.P.A. Inc. MANAGEMENT COMMITTEE MEETING HELD AT THE S.A.H.P.A. Inc. HEADQUARTERS                             ON MONDAY 10TH DECEMBER 2007 – 7.45 P.M.

 

1.      CHAIRPERSON OPENED MEETING AT: 7.45pm   Attendance:  Mr D Thalbourne (Chairperson), Mr F DiMella, Mr G Hamilton, Mr J Marafiote, Mr W Moyle, Mr K Pridham, Mr R Seedsman (General Secretary), Mrs C Myers (Assistant Secretary).

 

2.      APOLOGIES:  Nil

 

3.      MINUTES OF PREVIOUS MEETING:  Moved/Seconded/Carried

 

4.      BUSINESS ARISING FROM PREVIOUS MEETING:  Nil

          Moved/Seconded/Carried

 

5.      TREASURER’S REPORT:

 

The Treasurer informed the Management Committee that all Relevant Financial Statements, Invoices etc. are in the process of being collated in readiness for Auditing.

 

6.      CORRESPONDENCE IN:

 

1.         Letter from Mr F DiMella – Application for the Management Committee Position, as Representative of the Eastern Electorate.  Action:  Mr F DiMella’s Application has been acknowledged and will come under consideration in due process – as per the S.A.H.P.A. Inc. Constitution.

 

2.         Email from Mr D Walker – Acknowledging his Nomination by Members of the Adelaide Hills Racing Pigeon Club for the Management Committee Position, as Representative of the Hills Electorate.  Action:  Mr D Walker’s Application has been acknowledged and will come under consideration in due process – as per the S.A.H.P.A. Inc. Constitution.

 

3.         Club Results Information for the 2007 Season – from the Southern Vales and Nth East Clubs to be included in the 2007 S.A.H.P.A. Inc. Year Book.  Action:  Secretary to forward to Mr D Walker.

 

4.         Email from the S.A.R.P.F. – with a proposal for the Management Committee to consider the purchasing of the S.A.R.P.F. Truck Training Unit.  Action:  A counter proposal will be forwarded to the S.A.R.P.F. for consideration in relation to the above.

     

 

 

 

            5.         Proposal from the Adelaide Hills Racing Pigeon Club – to create a

                        Short Distance Championship Series.  Action:  The Management

Committee feel this may create interest among Members.  The Adelaide Hills Club to draft a “Notice of Motion” for Members consideration at the 2008 A.G.M.

 

6.         Letter from Mr W Markou – Application for the position of Main Unit Cleaner for the 2008 Season.  Action:  Secretary to file for when Applications are considered.

 

7.         Email from Mr R Billing – Application for the position of Convoyer for the Main Unit for the 2008 Season.  Action:  Secretary to file for when Applications are considered.

 

8.         Letter from Mr K Pridham – Application for the Management Committee Position, as Representative of the Western Electorate.  Action:  Mr K Pridham’s Application has been acknowledged and will come under consideration in due process – as per the S.A.H.P.A. Inc. Constitution.

 

      7.   CORRESPONDENCE OUT:

 

            1.         Letter to Mr B Moores – Advising of the Management

                        Committees’ decision in respect to his complaint against the

                        Para Invitation Racing Pigeon Club.

 

2.         Letters of Thanks on behalf of the Management Committee – to Members who held positions within the S.A.H.P.A. Inc. for their efforts in the 2007 Season.

 

3.         Letter to Mr P Antoney – Advising of the Management Committees’ decision to uphold the Para Invitation Racing Pigeon Clubs’ decision in respect to awarded placings for Coober Pedy 2.

 

      8.   GENERAL BUSINESS:

 

            1.         2007 PRESENTATION EVENING:

 

The Management Committee would like to thank Mrs Cheryl Myers for organizing the 2007 Presentation Evening, and to the Members who attended the Evening.

 

            2.         2008 – CLUB MEMBERSHIP FORMS

 

Club Secretaries – Please Note!

 

Club Membership Forms will be forwarded in early January 2008.

 

Capitation Fees for the 2008 Season have been set at $55.00 per Member.

 

3.         REMINDER – THE CHAIRPERSON & VICE-CHAIRPERSON VACANCIES:

 

            The General Secretary is now calling for Applications from interested persons for the positions of Association Chairperson and Vice-Chairperson.  These Positions will be voted on by the S.A.H.P.A. Inc. Membership.

 

Applications close on Friday 28th December 2007.

 

All Applicants must be Financial Members of the S.A.H.P.A. Inc.

 

4.         REMINDER – S.A.H.P.A. Inc. OFFICE BEARER POSITIONS:

 

In Accordance with S.A.H.P.A. Inc. Rules

 Nominations are now called for the Following Positions:

 

            General Secretary, Assistant Secretary, Treasurer & Ring Secretary.

 

            Nominations must be in the Hands of the General Secretary by Friday 11th January 2008 – All Applicants must be Financial Members of the S.A.H.P.A. Inc.

 

            A list of General Secretary’s Duties is available by phoning 8182 4648.

 

            All other Duties and Honorariums will be discussed with the Management Committee and Treasurer at a Later Date.

 

            Applications to be addressed to:           The General Secretary

                                                                             10 Baulderstone Road

                                                                             Gepps Cross  SA  5094

 

 

5.         REMINDER – POSITIONS WITH THE S.A.H.P.A. Inc.

 

            Race Adjudicator                      S.A.H.P.A. Convoyer

            Release Officer (Panel 3)          Transport Loading Stewards (2)

            Unit Cleaners (2)                       Clock Chairperson

            Website Manager                      Computer Systems Administrator

            Publicity Officer                       Training/Tossing Unit Driver

 

            All the above Honorariums will be discussed at a Later Date

 

Applications close Friday 8th February 2008

 

            Applications to be addressed to:         The General Secretary

                                                                             10 Baulderstone Road

                                                                             Gepps Cross   SA   5094

 

6.         NOTICE OF MOTIONS:

 

            A List of Management Committee & Clubs “NOTICE OF MOTION” for Members’ consideration, will be forwarded to Members along with the advice of the 2008 A.G.M.

 

7.         MANAGEMENT COMMITTEE ELECTION:

 

            Nominations for the Eastern, Hills & Western Representatives on the Management Committee will close on the 14th December 2007.

 

Two (2) Nominations have been received for the Eastern Electorate – Mr F DiMella and Mr G Watson.

 

One (1) Nomination has been received for the Hills Electorate – Mr D Walker.

 

One (1) Nomination has been received for the Western Electorate – Mr K Pridham.

 

Ballot Papers will be forwarded to the Relevant Electorate Members in the near future for consideration as to their Representative on the Management Committee.

 

            8.         RETURNING OFFICER

 

The Management Committee have approved Mrs C Myers                       as the Returning Officer for the forthcoming Electoral Ballots.

 

The Returning Officer’s Role is to obtain all Ballot Papers from the General Secretary and to count and record all votes cast by Members.


                        9.         FINAL DISTRIBUTION OF CERTIFICATES:

 

The General Secretary has forwarded all outstanding top (30) Association Race Certificates to the Secretary of the respective Clubs.

 

10.       ELECTRONIC TIMING SYSTEMS:

 

The Management Committee have decided that Members who are using Electronic Timing Systems will no longer be required to submit an Allocation List.

 

 

                                                            ******************

 

Mr J Marafiote raised the issue of a future Information Evening with Dr Colin Walker and another Guest Speaker.

 

 

Mr W Moyle raised the issue of Members abiding by R.B.L. 29.

 

Mr D Thalbourne raised the Issue of the Headquarters’ P.A System being improved.

 

                                    *******************

 

11.       The General Secretary would like to take this opportunity to Thank all S.A.H.P.A. Inc. Position Holders, S.A.H.P.A. Inc. Sub-Committees, Club Secretaries and Volunteer Workers for their Support and Commitment during the 2007 Season.

 

            The Management Committee would like to wish all Members & Families a Merry Xmas & a Happy New Year.

 

 

 

 

      9.   MEETING CLOSED:  10.30 pm

 

  10.     DATE OF NEXT MEETING:  21st January 2008