MINUTES OF THE SOUTH AUSTRALIAN HOMING PIGEON

ASSOCIATION INC. ANNUAL GENERAL MEETING

HELD ON MONDAY 18^TH FEBRUARY 2008.

1.         CHAIRPERSON OPENED MEETING AT:  7.35 pm

2.         APOLOGIES:  Mr G Allen, Mr S Sargood, Mr G Hurrell, Mr R Starick, Mr T Burdon.

3.         MINUTES OF PREVIOUS A.G.M. – to be confirmed as circulated.

Moved by Mr W Driehuis – Seconded Mr B Balk that the Minutes circulated of the 2007 A.G.M. were a True Account of the Meeting held.

                                                                                                            Carried

4.         BUSINESS ARISING OUT OF MINUTES:

Moved Mr P Beaumont, Seconded Mr G Last that Business Arising had been dealt with.

                                                                                                Carried

5.         CORRESPONDENCE:  Mr. Tom Rushton.

Mr Rushton thanked the Chairperson for acknowledging the recent passing of Mr Rushton Snr., at the 2007 A.G.M..

            Moved Mr L Jones, Seconded Mr J Harper correspondence in had been dealt with.                                                                                               

Carried

6.         REPORTS FROM OFFICERS/COMMITTEES:

The S.A.H.P.A. Inc Treasure Mr R Seedsman presented his Report for the period 1^st December 2006 through to the 30^th November 2007.

The Treasurer addressed the Meeting and gave a brief outline of the Profit & Loss Statement and Balance Sheet for the period, with the Association recording a net profit of $18,571.00 as reflected in the Auditor’s Report.

Moved Mr R Seedsman – seconded Mr D Schwarz that the Treasurer’s Report be accepted.

                                                                                                Carried

7.         ADJOURNED MOTIONS AND BUSINESS –

            1.         Election of Chairperson – Mr David Thalbourne

The Chairperson (Mr D Thalbourne) vacated the Chair and Mr R Seedsman advised the Members that Mr D Thalbourne was the only Nominee for the S.A.H.P.A. Inc. Chairperson.

Moved Mr L Jones – seconded Mr B Balk that Mr D Thalbourne be appointed as the S.A.H.P.A. Inc. Chairperson for the 2008 Season.

                                                                        Carried

            2.         Election of Vice-Chairperson – Mr Robert Seedsman

Mr D Thalbourne advised the Members that Mr R Seedsman was the only Nominee for the S.A.H.P.A. Inc Vice-Chairperson.

Moved Mr W Driehuis – seconded Mr L Smith that Mr R Seedsman be appointed as the S.A.H.P.A. Inc. Vice-Chairperson for the 2008 Season.

                                                                        Carried

            3.         Eastern Electorate:

Mr F DiMella & Mr G Watson were the two (2) Nominees for the Position on the Management Committee to represent the Eastern Electorate – The Chairperson advised the Members of the “Ballot Result” with Mr G Watson 37 Votes and Mr F DiMella 20 Votes – Mr G Watson is therefore elected.

The Chairperson acknowledged Mr F DiMella’s service to the Eastern Electorate and the Management Committee.

            4.         Life Memberships:

                        1.         Mr Ivan Wareing:

It was Moved Mr G Watson, seconded Mr G Hamilton that Life Membership be given to Mr I Wareing for services rendered to the S.A.H.P.A. Inc. over a number of years.

                                                            Carried

                        2.         Mr Robert & Mrs Beverley Seedsman

It was Moved Mr J Marafiote, seconded Mr G Hamilton that Life Membership be given to R & B Seedsman for services rendered  to the S.A.H.P.A. Inc. over a number of years.

                                                            Carried

8.         MOTIONS OF WHICH NOTICE HAS BEEN GIVEN:

2008 “NOTICE OF MOTIONS”

Received from the Management Committee

R.B.L. 23

Six (6) Competing Members will constitute a Hampering Centre.  If less than six (6) Competing Members are present the Hampering of Birds shall be at the sole discretion of the General Secretary.  However, Clubs may Hamper together if not instructed otherwise by the Management Committee.

TO BE REPLACED WITH:

Six (6) Competing Members will constitute a Hampering Centre.  If less than six (6) Competing Members are present the Hampering of Birds must be in conjunction with another Club/s.

Clubs who find it difficult to comply with the above – may hamper at the S.A.H.P.A. Inc. Headquarters.

Mr K Pridham spoke for the Motion.                                                                           Mr L Jones asked for clarification as to why the wording states “May Hamper” instead of “Must Hamper”.

Mr R Fewings suggested that the S.A.H.P.A. Inc. should provide a facility for Clubs’ to hamper at S.A.H.P.A. Inc Headquarters (eg. Garage)

Mr R Seedsman clarified the concept regarding Hampering etc at S.A.H.P.A. Inc. Headquarters.

Vote was taken by Show of Hands

                                                                                                Motion Carried

R.B.L. 25

Pigeons must be race-marked with rubber race rings, the prefix letter (where available) and number to be shown on the Nomination Form by a Recorder.  Each Member’s rubber ring duplicates shall be placed in his/her own envelope and all envelopes, together with original Nomination Forms and Clock Setting Sheets, shall be kept in a sealed container under the control of Club/Group Chairperson.  The Duplicate Nomination Forms are to be sealed in an envelope and handed to the General Secretary (or delegate) on the night of hampering.  In the event of a recording error being made on a Nomination Form or Race Rubber Duplicate by a third party or representative of the Club/Group, then the matter will be referred to the S.A.H.P.A. Inc. Race Secretary for his/her adjudication.

TO BE REPLACED WITH:

All birds competing in S.A.H.P.A. Inc. Races must comply with the following:

1.         Pigeons must be race-marked with rubber race rings, the prefix letter (where available) and number to be shown on the Nomination Form by a Recorder.  Each Member’s rubber ring duplicates shall be placed in his/her own envelope and all envelopes, together with original Nomination Forms and Clock Setting Sheets, shall be kept in a sealed container under the control of the Club/Group Chairperson.  The Duplicate Nomination Forms are to be sealed in an envelope and handed to the General Secretary (or delegate) on the night of hampering.  In the event of a recording error being made on a Nomination Form or Race Rubber Duplicate by a third party or representative of the Club/Group, then the matter will be referred to the S.A.H.P.A. Inc. Race Secretary for his/her adjudication.

OR

2.         Each Race Bird must have placed upon its leg an EBSS Band, which will trigger an Electronic Scanning Device as approved by the S.A.H.P.A. Inc.

            Mr K Pridham spoke for the Motion

            No one spoke against the Motion

            Vote was taken by Show of Hands.  

                                                                                                Motion Carried

R.B.L. 30

Lines of flight for the 2008 Season be North West and the North East Line.

Lines of flight and length of time of operation, shall be determined by Members of the S.A.H.P.A. Inc. at a Special General Meeting called for this purpose is to be held in August of the final year of any current  Line/s of Flight Program.  The only resolutions to be considered at any such Special General Meeting called for this Purpose, are resolutions which pertain to Line or Lines of Flight and the number of Year or Years they are to be flown.

Once the Lines of Flight and Length of Time of Operation have been determined by Members, at any such Special Meeting called for the Purpose, the S.A.H,.P.A. Management Committee shall draft the Race Program (allowing for race points and distances only).  Such Race Program shall be made available and/or posted to all Members by no later than the last race on the S.A.H.P.A. program calendar.

TO BE REPLACED WITH:

Lines of Flight for all Relevant Racing Seasons shall be decided by the following:

All Associated Clubs are required to submit to the S.A.H.P.A. Inc. Management Committee (No later than the 25^th September of each Calendar Year), their preferred Lines of Flight for the following Racing Season.

Once the Preferred Lines of Flight have been determined (Majority of Clubs’ Preferences), the S.A.H.P.A. Inc. Management Committee shall draft the Race Program (allowing for race points and distances only) for the following Racing Season.  Such Race Program shall be made available and/or posted to all Members as soon as possible.

The Lines of Flight can only be altered by the Annual re-enactment of this R.B.L.

Mr W Moyle spoke for the motion

Mr G Harris asked for a point of order

Mr G Harris questioned whether what Mr W Moyle was saying was relevant to the motion

Mr J Marafiote spoke against the motion

Mr G Harris spoke against the motion

Vote was taken by Show of Hands

                                                                                                Motion defeated

Received from the Adelaide Hills Club

NEW - RBL 40 - Short Distance Championship Series (SDC Series)

It is proposed that:

The S.A.H.P.A. Inc will implement a Short Distance Championship Series which will operate and be known as the S.A. Short Distance Championship Series.

This series will be flown under the auspices of the S.A.H.P.A. Inc., and will consist of all races under the heading of Club Races on the official S.A.H.P.A. Inc. yearly program.

The implementation of the S.D.C. Series will be subject to the formation of a sub- committee (prior to the commencement of the first (1st) Club Race), and consisting of at least three (3) members of the S.A.H.P.A. Inc. This sub-committee is to be responsible for the organisation and management of the series.  The sub-committee shall be known as the S.D.C. sub-committee.

The following will apply for the S.D.C. Series

• Certificates for the top 10 places each week.
• It is proposed that an owners first three birds may be clocked for certificate purposes.
• Points on a 30 to 1 basis for the top 30 weekly race positions.
• Points will be awarded to an owner’s first bird only.
• An aggregate table would be made available on the S.A.H.P.A. website and revised weekly.
• Certificates for the top 20 aggregate places (at end of season) will include a certificate for Champion S.D.C. Series Flyer.

o No nomination fees or charges will apply to the S.D.C. Series but Members must have complied will all S.A.H.P.A. freight charges as per S.A.H.P.A. Inc. yearly Race Program.

o Birds would be clocked for club racing as normal.

o Clocks would be checked as per club racing as normal.

o Race details (ring number, bird colour/pattern/etc and velocity) would be entered into the S.A.H.P.A. Inc. Association results website as normal.

• No trophies or cash prizes to be awarded
• The maximum number of S.D.C. bird entries is proposed to be 30.  Nominated birds to be so noted on club nomination forms (ie marked as S.D.C.).  Additional birds to the maximum allowed by individual club rules may be flown.  These additional birds may be noted on the same set of nomination forms as the S.D.C. birds. Only one set of nomination forms are required. This will cover S.D.C. and club requirements.
• Entries are to be scrutinized by the club (normal club management) for accuracy and conformity. 
• Issues of concern (post race results) are to be sent (by the club management) to the S.D.C. sub-committee for ruling. 
• The S.D.C. sub-committee rulings will be firm and final. 
• The complete race result (web based) would be reviewed as per the race rules noted above, with certificates and aggregate points awarded and posted on the website during the week following the race.

Mr D Walker spoke for the motion

Mr L Jones asked clarification in regards to the thirty (30) bird limit

Mr G Watson asked clarification in regards to the synchronization of Clocks

Mr D Walker responded

Mr D Thalbourne questioned whether Clocks could be synchronized

Mr J Marafiote questioned the 50 km radius and the associated problems regarding this series

Mr W Moyle spoke against the motion

Mr B Balk questioned the workload associated with the concept

Mr D Walker responded

Mr T Buxton asked how Members nominate

Mr D Walker responded

Mr W Driehuis asked why the first thirty (30) nominated birds can’t be accepted

Mr D Walker responded

Mr G Watson spoke for the Motion with an amendment

Notice of Motion amendment

Amendment to read:

Clocks to be synchronized and the first (1^st) thirty (30) birds on the Nomination Sheet be accepted.

Amendment was put to the meeting for vote by show of hands.

Scrutineers – Mr P Beaumont & Mr G Harris

22 for the amendment – 27 against the amendment

                                                                                    The Amendment failed

Notice of Motion put to the meeting

34 for the motion – 16 against the motion

                                                                                    Motion carried

            9.         BREACHES OF RULES AND REGULATIONS -  Nil 

10.       GENERAL BUSINESS:

Mr D Thalbourne (Chairperson) advised the Members of a “Wall of Fame” nomination received for the Management Committees’ approval for Mr B Moyle

Mr D Thalbourne advised of Mr D Walker’s appointment to the Management Committee representing the Hills Electorate

Mr G Harris announced that $40,410.00 has been raised for the Sires Produce Race

Mr G Harris spoke in regards to the Asset Replacement Fund and the possibility of purchasing a new unit within the next five (5) years.  Show of hands in agreement to the purchase of a new unit and the need to increase the Asset Replacement Fund

Mr G Harris also agreed to the need of assessing the value of the Association Headquarters’ Property

Mr G Harris spoke in regards to the accommodation of mid-week tossing with the utilization of the Association Training Unit to cater for the Southern Area.

Mr D Thalbourne responded to the Training Unit issue

Mr R Seedsman thanked the Special Races Committee for their efforts in raising the Sires Produce money

Mr D Buxton spoke in regards to the Special Races Committee becoming the Long Distance Committee – with implementation in 2009

Mr D Buxton spoke in regards to the timing of the Long Distance Races on the program

Mr P Squire questioned as to why the allocation list for the Electronic Timing System was scrapped

Mr D Thalbourne responded

Mr R Seedsman responded

Mr D Thalbourne spoke of the approval of Electronic Timing Systems

Mr P Couzner objected to Mr Thalbourne’s comments as the systems had never had to be approved in the past.

Mr G Watson spoke as to the approval of all Clocks

Mr B Balk questioned as to why a Satellite Phone cannot be purchased

Mr R Seedsman responded

Mr R Billing spoke as to the purchase of a Satellite Phone for the 2008 Season

Mr R Fewings spoke against the purchase of a Satellite Phone

Mr R Somerville spoke of the money in the Associations’ funds and was in favour of the purchase of a Satellite Phone

Mr G Watson explained how Satellite Phones work

Mr R Hill suggested not to go to Race Points where there is no mobile phone coverage

Mr B Hall spoke as to the inspection of Electronic Timing System antenna and who adjudicates as to their positioning

Mr D Thalbourne responded

Mr J Marafiote stipulated that the Electronic Timing System antenna must be inside the loft

Mr G Harris advised that photos, seal etc.  are required as to the positioning of the antenna

Mr R Fewings clarified what Mr B Hall was referring to previously in regards to the inspection of Electronic Timing System’s antenna

Mr R Somerville questioned the Management Committees’ intentions if Hot Weather conditions continued in relation to the Race Program

Mr D Thalbourne responded

            11.       MINUTES READ, CONFIRMED AND PASSED.

The General Secretary read back the Minutes as taken during the A.G.M.  The

Chairperson asked for a Mover and a Seconder, that the Minutes read back were in fact a True Account of the Meetings Business.

Moved Mr D Walker – Seconded Mr G Watson

            12.       MEETING CLOSED:  9.45 pm