1. Chairman opened Meeting at  2.35 pm Attendance:  Mr. D. Thalbourne
(Chairperson) Mr. R. Chapman (Vice-Chairperson) Mr. J. Cock, Mr. P. Couzner, Mr. K. Pridham, Mr. W. Moyle, Mr. R. Fewings, Mr. R. Seedsman (General Secretary)

2. Apologies:  Mrs. C. Myers (Assistant General Secretary)

3. Minutes of Previous Meeting:  Moved/Seconded

4. Business Arising from Previous Meeting:  Nil – Moved/Seconded

5. Code of Practice – Guest Mr. P. Beaumont

Mr Peter Beaumont attended the Meeting to express his views in regards to the S.A.H.P.A. Inc. Code of Practice, with suggested Minor changes that he felt would enhance the Document in preparation for final ratification by the S.A.H.P.A. Inc. Members.

The Management Committee would like to thank Mr. Beaumont for his personal input into the drafting of this document.

6. Treasurer’s Monthly Report:

The Treasurer presented the Profit & Loss Statement for the period December 2002 through to September 2003, also presenting a computer generated Race Summary that takes into account the Generated Income against the Actual Expenditure for each Race on the Program.

The Management Committee have decided to sell all existing Shares that have a current Market Value of $3,762.00

       Moved/Carried

7. CORRESPONDENCE IN:

1. Letter from the Barossa Valley Racing Pigeon Club Inc. – Raising 3 Issues concerning the Proposed 2004 Race Program.

1) The Preference for Carrieton

2) The preparation of a Race Team for two vastly different distances, with Marla being conducted at the same time as East Races are being flown from Murrayville.

3) The Policy of the Association in regards to possible clashes with other Federations in particular Races being conducted on the East Line.

 Action:  The Management Committee after considering the first  Two issues raised by the Barossa Valley Racing Pigeon Club Inc.,  Are satisfied with the existing 2004 Race Program Draft with the Exception of a few Minor Changes.

 In regards to the third issue of the possibility of clashing with other Federations in the 2004 Season, this issue will be monitored as is the usual protocol.

2. Letter from Work-Cover – Enclosing information in regards to a new service called Early Claim in an effort to save time and money, should the need for a Work Injury claim require processing.  Action:  Secretary to file for Future Reference.

3. E-mail from the S.A.H.P.A. Inc. Chairperson – Mr. D. Thalbourne
Regarding two ideas for the Management Committee’s consideration –

1) The Establishment of a small library for Pigeon Magazines, Books and items of interest for Members use.

2) The Establishment of Social Nights at Headquarters during the off-season.

Action:  The Management Committee would like to thank Mr. D. Thalbourne for instigating the establishment of a Library and Social Nights at S.A.H.P.A. Headquarters during the off-season, and would like to see these concepts supported by the S.A.H.P.A. Inc. Members.

4. Letter from J.P. Wilson – Stating his views in regards to the
Electronic Timing System.  Action:  The Management Committee thank Mr. J. P. Wilson for his views, but the establishment of the Electronic Timing System requires ratification by the Members of the S.A.H.P.A.

5. Letter from the Para Invitation Homing Club – Requesting that the
Management Committee consider three suggestions in regards to the 2004 Race Program –

1) The Preference for Carrieton

2) The Preference for 12 Association Races including 6 Middle Distance Races.

3) The Preference for 3 Bird Specials being conducted in conjunction with the 6 Middle Distance Races.

Action:  The Management Committee have taken these suggestions On board for consideration when drafting the 2005 Race Program.

In regards to the Three (3) Bird Special Races, the Management Committee are reluctant to include the Three (3) Bird Special
Events on the Program, as they feel they were not supported in2003

6. Convoyer’s Reports from – Marla, Morundah 1 & 2, Coober Pedy & Temora.  Action:  Secretary to file for future reference.

7. E-mail from City of Pt. Adelaide/Enfield – Enquiring as to Owners and the Location of Members within a 10 km radius of the Adelaide GPO.  Action:  The S.AH.P.A. Inc. are under no obligation to divulge this information.

8. Letter from Mr. J. Hofman – With suggested alternatives (i.e.)  Weekly Races on both lines, in the event that the S.A.H.P.A. Inc  Acquire Mr. A. Harris’s Truck and Trailer.
 Action:  The Management Committee would like to thank Mr. J. Hofman for his suggested alternatives.

 The Management Committee will consider the options available in  Regards to Race Programming if the acquisition of a second  Transporter takes place.

9. Letter from Mr. B. Harris – Nominating SA2001 12967 BBH for  S.A.H.P.A. “Bird of the Year”.

 SA2001 12967 BBH gained 1st SAHPA Farina 3 Bird Special &  5th  SAHPA The Twins.

10. Letter from Flotek Engineering & Hydraulic Services – Requesting  permission to park their Employees Cars on the S.A.H.P.A. Inc.  Premises.  Action:  The General Secretary advised the Management  Committee that he has been negotiating with Flotek Engineering in Regards to this matter, and Flotek Engineering have agreed to pay the S.A.H.P.A. Inc. $50.00 per week

 Flotek Engineering have agreed to erect a Gate to the S.A.H.P.A. Incs’ Satisfaction with Electronic Access.

 Flotek Engineering will also extend their Insurance Policy to include S.A.H.P.A. Inc. Property.

11. Letter from Smart State P.C. Donation Program – Advising that the S.A.H.P.A. Incs’ request for Computers under this Program has been Successful.  Three Computers have been allocated.  Action:  General Secretary to organize the Pick-up of the Computers.

12. Letter from Animal Expo to S.A.H.P.A. Inc. Co-ordinator Mr. D.  Thalbourne – Enclosing an update of the Event & Floor Plan, also  Requesting confirmation of the S.A.H.P.A. Incs’ acceptance.

 The Animal Expo Event will take place at the Morphettville  Racecourse on Friday 5th to Sunday 7th March 2004.

Any Member interested in contributing to this event, please contact Mr. D. Thalbourne (S.A.H.P.A. Co-ordinator) on 8340 8779
 
 7. CORRESPONDENCE OUT:

  1. Letter to the Hyde Park Club – Regarding the Management Committees’ decision of one of their Members clocking a Bird in Hole 4 in “The Twins” Race.

  2. E-mail to Mr. R. Caesarowicz (Administrator/Loft Manager Sthn
   Vales Double Classic) – Regarding the Management Committees’
Decision for Certificates of Merit for the first four (4) Birds placed in The Sthn Vales Double event from Farina on 16.8.03.

  3. Letter to the City of Pt. Adelaide/Enfield – On behalf of Mr. P.
White & Ms Y. Place, regarding the S.A.H.P.A. Incs’ position as to a favourable outcome for the securing of a Permit for a Racing Pigeon Loft at their Broadview abode.

  4. Letter to Racing Analytical Services – Enclosing two (2) samples to    be tested for Performance Enhancing Drugs.

  5. Letters of Congratulations – To all S.A.H.P.A. Inc. Race Winners    plus a Cheque to the value of $100.00 for the purchase of a Trophy.

Moved/Carried – Correspondence In & Out - Confirmed

 8. GENERAL BUSINESS:

  1. SECONDARY TRANSPORT UNIT:

Investigation into the Purchase of Mr. A. Harris’s Truck/Trailer Pigeon Unit has been finalized.

With the advent retirement of Mr. Harris from his Training service to S.A.H.PA. Inc. Members, the Management Committee have decided to Purchase the Unit, with the concept in mind to continue this Service for S.A.H.P.A. Inc. Members in the future.

The Management Committee are of the opinion that the Purchase of this Unit will extend the options available to the S.A.H.P.A. Inc. in regards to future Race Programs.

  2. PRE-PAID NOMINATIONS:

After lengthy discussions, the Management Committee have decided to Investigate this concept further.

  3. 2004 RACE PROGRAM:

   22.05.04    Stirling North
29.05.04    Stirling North
05.06.04    Hawker
12.06.04    Murrayville 1
19.06.04    Parachilna
26.06.04    Lamaroo
03.07.04    Hawker
10.07.04    Murrayville 2
17.07.04    Farina Y.B.C.
24.07.04    Mittyack 1
31.07.04    Mittyack 2
07.08.04    Farina Open
14.08.04    Moulemein S.A.D.
21.08.04    The Twins
28.08.04    Hay Open
04.09.04    Marla
11.09.04    Morundah 1
18.09.04    Coober Pedy
25.09.04    Morundah 2
02.10.04    Temora
 

  4. SIRES PRODUCE DATE:

Members Please be aware – There is only one (1) Sires Produce Sale scheduled for the 2004 Season – Sunday 1st February 2004.
 
5. FORTHCOMING MANAGEMENT COMMITTEE ELECTIONS   (Preliminary Advice)

The General Secretary wishes to issue a “Preliminary Advice” to all Members within the Northern Electorate on the Vacancy that will require Representation on the Management Committee at the 2004 A.G.M.

The General Secretary asks that All Members of the Northern Electorate Consider who they would like to see represent their Electorate from 2004 for a Term of three (3) years, and encourage their choice of Member to apply and be Nominated for this Position

Vacancy Notices will be issued in the next set of Minutes, with the Election being held in December 2003.
 
 9. DATE OF NEXT MEETING:  Sunday 23rd November – 2.00 pm.

 10. MEETING CLOSED:  5.45 pm.