1. Chairperson opened meeting at  2.35 pm  Attendance:  Mr. D. Thalbourne
(Chairperson) Mr. R. Chapman (Vice-Chairperson) Mr. J. Cock, Mr. P. Couzner, Mr. K. Pridham, Mr. W. Moyle, Mr. R. Seedsman (General Secretary) Mrs. C. Myers (Assistant Secretary).

2. Apologies:  Mr. R. Fewings

3. Minutes of Previous Meeting:  Moved/Carried

4. Business Arising from Previous Meeting:  Special General Meeting

The General Secretary explained the reason for including Item 16 – General Business in the Minutes for the Meeting held on Sunday 22nd June, 2003.
          Moved/Carried

5. Treasurer’s Monthly Report:

The Treasurer presented the Profit & Loss Statement for the period of December 2002 through to June 2003.

Included in the report was the June Monthly Profit & Loss Statement, plus the Summary of Income as against Expenses for the first five Races on the Program.
            Moved/Carried

6. CORRESPONDENCE IN:

1. E-mail from the Salisbury Invitation Racing Pigeon Club – Seeking
Re-imbursement of a Capitation Fee that the Club paid for one of their Members who has since decided not to fly.  Action:  The Management Committee have approved the re-imbursement of the Capitation Fee minus a $10.00 Admin Fee.

The Management Committee have decided that any Club or Member seeking re-imbursement in the future must do so within 30 days of the Commencement of the First Race on the S.A.H.P.A. Program.

2. Convoyer’s Reports for – Hawker, Murrayville, Parachilna & Mittyack.  Action:  Secretary to file for future reference.

3. Letter from the Adelaide Animal Expo – Enclosing an Invitation for
The Association to attend the “2004 Animal Expo” Action:  The Management Committee felt this would be a great opportunity to gain valuable exposure for our Sport.

Mr. D. Thalbourne has offered to co-ordinate this event, and would be very interested to hear from any Member who would be able to contribute some of their time etc., to assist.

The Adelaide Animal Expo will be staged from March 5th – 7th 2004 at the Morphettville Racecourse.

4. Letter from Mr. M. Brown (Solicitor acting on behalf of the
S.A.H.P.A. – Enclosing a copy of a reply from Mr. D. Stokes (Solicitor
Acting on behalf of Mr. J. Nisbet) Action:  Secretary to seek further advice.

5. E-mail from the Hampstead Racing Pigeon Club _ Advising of their
Intention to fly as a Group with North Suburban. Action: Secretary to
Note.

6. Letter from the Davoren Pk. Pigeon Club – Mr. K. Wait advising of
His intention to set his Clock and Hamper at the Salisbury Club providing the Salisbury Group approve. Action: Secretary to reply.
 
7. Adelaide 10,000 – Minutes of Meeting held on the 2nd July 2003.
Action: Secretary to file.

8. E-mail from Evolving Solutions – Requesting General Secretary to
Correspond with Chariot in regards to the SAHPA Website being hosted from a new location. Action: General Secretary to respond.
 

9. Letter from Salisbury Invitation Racing Pigeon Club – Enclosing a
Copy of the Club’s Minutes for the Meeting held on Saturday 12/7/03, also forwarding the Club’s Notice of Motion in regards to Lines of Flight.  Action:  Secretary to file with Notices of Motions for Special Meeting.

10. Letter from Port Adelaide North & South Invitation Racing Pigeon
Club – Enclosing a Copy of the Club’s Minutes for the Meeting held on Saturday 12/7/03 -  forwarding the Club’s Notice of Motion in regards to Lines of Flight and advising that Port Adelaide North & South will be flying together as a Group for the 2003 Season.  Action:  Secretary to file with Notices of Motions for Special Meeting.

7. CORRESPONDENCE OUT:

1. Letter to Pooraka Racing Pigeon Club – Advising of the
Management Committees’ approval Mr. C. Nisbet’s transfer to the
Vitesse Racing Pigeon Club.

2. Letter to Mr. C. Nisbet – Advising of the Management Committees’
Approval of his request to transfer his Membership to the Vitesse Racing Pigeon Club.

3. Letter to Chariot Internet – Requesting that all accounts be e-mailed
To the General Secretary.
 
  4. Fax to Chariot Internet – Advising of the New Location for the
   S.A.H.P.A. Website

  5. Fax to Australian Pigeon Fanciers Association – Requesting
   as to when those S.A.H.P.A. Members who have paid their A.P.F.A.
   Membership Fee will receive their 2003 Membership Card.

Moved/Carried – Correspondence In & Out - Confirmed

8. GENERAL BUSINESS:

1. Presentation Evening.

The 2003 S.A.H.P.A. Trophy Presentation Evening will be held at the Buckingham Arms Hotel on the 25th October 2003.

All enquiries to Mrs. C. Myers.

2. S.A.H.P.A. Secondary Transporter:

After initial enquiries into the Costings of a Secondary Transporter, it was decided that this matter be left open for further investigation.

3. S.A.H.P.A. Aggregate Points Award - Jacket
 
The Association will provide a Voucher for a Jacket to the value of
 $200.00 for this year’s Aggregate Points Winner.  The Jacket will be
 presented to the 2003 Winner at the End of Season Presentation
 Evening.

4. Tossing of Bird/s – Association Races – REMINDER!
 
 The First (1st) Second (2nd) & Third (3rd) Placed Bird of each
 Association Race shall be tossed within Seven (7) Days of Homing
 From the Race.

 The Club Chairperson or Secretary shall toss the Member’s Winning or
 Place-Getting Bird, and shall certify that the Bird was Tossed.

 The Bird Verification Form is to be Duly Completed, Signed
 Accordingly, and returned to the General Secretary.

5.      2002 Ring Money Refund Allocation.

The Management Committee have decided that all Club Ring Refund Money be allocated to Prize Money.
 

9. DATE OF NEXT MEETING:  Sunday 17th August – 2.30 pm.

          10. MEETING CLOSED:    4.55 pm.