Minutes of the SAHPA Inc. Management Committee Meeting

Held at SAHPA Headquarters on Tuesday 14th May, 2002 at 7.00 p.m.

 

  1. Vice -Chairman opened meeting at:  7.00 p.m.   Attendance:  Mr. J. Nisbet  (Vice Chairman), Mr. J. Cock, Mr. R. Fewings, Mr. K. Pridham, Mr. P. Couzner, Mrs. C. Myers, Mr. R. Seedsman.

 

  1. Apologies:  Mr. D. Thalbourne (Chairman)  Mr. T. Meekins

 

  1. Minutes of Previous Meeting – Wednesday 24th April:

 

  1. Business Arising from Previous Meeting:

 

  1. Guest – Mr. M. Pethick – (Treasurer):  Dec – April Financial Report & Balance Sheet.

 

Treasurer’s Report:

 

The Treasurer Mr. M. Pethick presented his Profit & Loss Statement for December 2001 through to April 2002.  He reported that the Net Profit is slightly down compared to this time Last Year, and highlighted certain reasons as to why, including the timing of this report.

 

Mr. Pethick also reported that the price on stock items has risen – mainly due to the value of the Australian Dollar.

 

Mr. Pethick has implemented an Asset Register for all SAHPA Inc. Equipment.

 

The Management Committee have asked the Treasurer to Draft a Report in regards to the possibility of financing a New SAHPA Race Unit.

 

The Management Committee thanked Mr. Pethick for his Report.

 

  1. Guests – Mr. J. Hofman (Release Officer) & Mr. R. Billing (Convoyer)

 

Mr. J. Hofman

 

Mr. Hofman presented his Release Guidelines, which was put before the Management Committee for Discussion.

 

After Discussion on certain aspects of the Guidelines the Management Committee were of the opinion that the Original Guidelines were flexible enough to address Mr. Hofman’s concerns.

 

The Management Committee thanked Mr. Hofman for his input.

 

Mr. R. Billing

 

Mr. Billing spoke of his views as to certain aspects which he thought contributed to Bad Releases.

 

The Management Committee are of the opinion that these contributing factors have been addressed with the advent of Thursday Night Hampering for the last Four (4) Club Races, as well as the extra release day if required.

 

The Management Committee thanked Mr. Billing for his input.

 

  1. CORRESPONDENCE IN:

 

1.     Payneham Inv. Racing Pigeon Club – Advising of their intention to

Fly with Campbelltown Pigeon Club “Torrens Valley Combine”.  Action:  Secretary to note records for when Groups are finalized.

 

2.   Vitesse Racing Pigeon Club – Advising of their intention to fly with       Hampstead & North Suburban Clubs “Central Group”, will continue to 

      Hamper & Read Clocks in their Clubrooms.  Action:  Secretary to note

      Records for when Groups are finalized.

 

3.     Victor Harbour Pigeon Club – Membership List & Cheque for

Affiliation Fee.  Action: Cheque sent to Treasurer, Membership List to be filed.

 

4.     Stirling Club Junior – Block Plan received from Michelle Fryer.

Action:  Block Plan sent to J. Cock.

 

5.     Letter from W. Moyle – Praising Certain Issues as to the Race Program, and Release Guidelines  .Action:  The Management Committee would like to thank Mr. Moyle for his support on these issues. 

 

6.     North Suburban Club – Advising of their intentions to fly Group Races with the Hampstead Club.  Action:  Secretary to note for when Groups are finalized.

 

7.     The National Registration Authority (For Agriculture & Veterinary Chemicals) – Advising that the N.R.A. have decided to Review the Registration of all Products containing Dimetridazole.  ( Dimetridazole is an Active Constituent to formulate Emtryl).  Action:  Secretary to await information as to the outcome of the Review.

 

8.     Southern Districts Inv. Racing Pigeon Club. – Payment of Capitation Fees for Two Members and the Reason for the Late Payment.  Action:  Payment forwarded to Treasurer & Members List updated.

 

9.     Central Fed  – Copy of Minutes for Meeting held on 4th May, plus notification of Office Bearers.  Action:–Secretary to file copy of Minutes.   On behalf of the Central Combine, Mr. R. Fewings presented Treasurer’s Reports to the Vice-Chairman and confirmed that a meeting will be held on Tuesday 14th May to try and settle this matter.

 

10.  Woodville Pigeon Club – Advising of Office Bearers for 2002 Season.  Chairman – M. Keyhoe, Secretary – D. Male, Assistant Secretary – A. Harris.  Action:  Secretary to note & file.

 

11.  Keith Homing Club – Advising of Office Bearers for 2002 Season.  President – C. Sanderson, Vice President & Ring Secretary – Steve & Joy Mitchell, Treasurer – N. Nicalai, Secretary – A. Sanderson. & Affiliation Fee.  Action:  Payment forwarded to Treasurer & Members List filed.

 

12.  N. Albanos & M. Coleiro – Signed copies of Safety Guidelines.  Action:  Secretary to file.

 

13.  Nth Suburban Club – Enquiry as to the New Computer Programs readiness as from the First Race.  Action:  It is envisaged that the New Computer Program will be ready in time for the First Race.

 

14.  Affiliation Fee & E-mail – Regarding Block Plan for New Affiliated Member.  Action:  Affiliated fee forwarded to Treasurer, Secretary to check with J. Cock in confirming receipt of Block Plan.

 

15.  Sth. Vales Inv. Racing Pigeon Club – Re:

 

§       Booking of the SAHPA Hall on Monday Night 29th July, & Monday Night 12th August.  Action: SAHPA Hall booked for these two (2) Nights. 

 

§       Request for refund for Capitation Fees for two (2) Members.  Action:  Reimbursement of Capitation Fees has been approved less Administration Fee of $10.00 for each Member.

 

§       Availability of Purchasing Clock Silks in Packs of “1” instead of “5”.  Action:  As Clock Silks are purchased from the Manufacture in packs of five (5) the Management Committee are of the opinion that they will remain the same for distribution to the Clubs.

 

§       Congratulating Brenda Caesarowicz in her Role as Publicity Officer and Journal Editor.  Action:  Refer General Business.

 

§       Information as to how Their Group will be utilizing Three Centres for Group Races.  Action:  Secretary to note & file.

 

16.  Brenda Caesarowicz – E-mail from Journal Editor regarding the reasons for  revision of  Publication Dates.  Action:  The Management Committee would like to be informed through the General Secretary of any future changes.

 

       8.  CORRESPONDENCE OUT:

 

1.     Letter sent to:  N. Albanos & M. Coleiro – Successful Applicants for Cleaning of Baulderstone Road Headquarters & Guidelines for Safe Working Practice. 

 

2.   Letter & Trophy Donation sent to:  Whyalla Homing

                        Society.

 

3.     Letter & Copy of Race Program sent to:  Smithfield Racing Pigeon Club as requested.

 

4.     Facsimile sent to:  Magill Grain Store – Successful Tender for Pigeon Mix & Pea Straw for 2002 Season.

 

5.     Facsimile sent to:  Gilbertson’s Fodder Store – Unsuccessful for the Tender for Pigeon Mix & Pea Straw.

 

6.     Email sent to:  S.A.R.P.F. - Successful Tender for Back-up/Stand-by Unit for 2002 Season.

 

7.     Letter sent to:  Mr. A. Harris - Un-successful Tender for Back-up/Stand-by Unit for 2002 Season.

 

8.     Email sent to:  Mr. J. Hofman thanking him for investigations into the Flying Patterns of other Federations for 2002 Season.

 

9.     Email sent to:  Gawler River Club re:  New Member outside of the SAHPA Boundary stating he is required to become an Affiliated Member of the SAHPA.  New Member will be ineligable for any SAHPA Prize-Money, Points, and Trophies.

 

10.  Email sent to:  Mrs. B. Caesarowicz re:  Revision of Publication Dates for the SAHPA Journal.  The Management Committee would like an explanation as to change of dates.

 

11.  Email sent to:  Mr. R. Sommerville – Barossa Valley Racing Pigeon Club – Club’s Sires Produce Squeaker Sale has been approved.  The Management Committee cannot give a guarantee to Exclusive Rights.

 

  1. MATTERS HELD OVER:

 

1.     Baulderstone Road Street Lighting:  Secretary liasing with Pt.

Adelaide/Enfield Council in regards to Street Light opposite SAHPA Headquarters.

 

 

  1. ANY OTHER BUSINESS:

 

1.     Association Trophy Awards – 2002

The Association will continue to provide an award or similar to the Winner of each Association Race this Season.  The Twelve (12) Association Race Winners will receive a Cheque for $100.00.  It would be appreciated if the Winner purchased a Trophy or similar award for Presentation at the end of the Season Function.

 

2.     Insurance on Clocks

Members are advised that, any Clock that is dropped by any Member/s of any Club Clock Committee during SAHPA Races, are covered by our own Insurance.  Members dropping their own Clocks are not covered by Insurance.

 

3.     Junior Flyers – Team Register

Could all Junior Flyers please forward a copy of their Team Registers to:  General Secretary, 31 Meath Ave, Salisbury Downs.  5108

 

                  4.   Release Details

Saturday Morning Release Details can be accessed on the SAHPA Website (www.sahpa.asn.au) or by phoning 8262.3857.

 

Saturday Morning Radio – Our Publicity Officer – Brenda Caesarowicz has advised that Members can Tune into Coast FM – 88.5 at 9.30 a.m., to hear Release Information, Results & Other Items of Interest.  There will be a Repeat of the Release Details again at 11.00 a.m.

 

5.     Parking at SAHPA on Hamper Nights

Drivers of Vehicles/Trailers are to observe the Parking Cones and set-up on Hamper Nights Please respect the necessity for more room for Cars/Trailers, Trucks etc. which are unloading Birds.

 

 

6.     SAHPA Alarm Code

Any Member/s with an Alarm Code for the SAHPA Hall should contact the General Secretary to see if Their Alarm Code is still valid, as some Codes have been altered.

 

7.     SAHPA Journal – 3 Monthly Review

The Management Committee are quite satisfied with the Jan/Feb, March/April Issues of the Journal, and have approved the continuance of the SAHPA Journal for the 2002 Season.

 

 

 

 

8.     Electronic Clocking System.

Reminder to all the Members who have not filled out the Survey Sheets – The Survey concludes on Friday 7th June.  Please send your replies to Mr. T. Meekins, 9 Carew Street, Reynella.  S.A.  5161.

It is to be reiterated that this is only a Survey to gauge the General Feeling of Members in regards to this New System.

 

            9.   The SAHPA Inc. would like to pass on their condolences to the

                  Family & Friends of the Late Mr. D. Searle (Life Member of SAHPA)

                  And to the Family & Friends of the Late Mrs. N. Tymms.

                  They will be sadly missed, but never forgotten by those who knew

                  and loved them.

        

    10.   Release Details.

           Members are advised not to phone the Ring Secretary’s Residence

           Enquiring as to Release Details.

           Could Members also refrain from reporting Stray Birds between 1 p.m

           And 5 p.m. on Race Days.

 

    11. De-Registration Forms.

    By now Club Secretaries should have received a De-Registration Form

    These were forwarded as a reminder to your obligations under the

    Corporate Affairs Act in the case of winding up of all Club Assets. 

    These forms are to be filed in case they are required in the future.

 

 12.Internet Provider for New Computer Program

                     Each Group will be provided with a 20 hr Block of Internet Hours.

                     Once these hours have been used, it is up to the Group to pay for any                                          

Further Internet Hours required.

 

                     DATE OF NEXT MEETING:  Tuesday 11th June, 2002

 

                     MEETING CLOSED:   9.45 p.m.